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3/13/1989MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS March 13, 1989 A regular meeting of the City Council of the City of Rolling Hills was called to order in the Council Chamber at the Administration Building/City Hall, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Murdock at 7:36 p.m., Monday, March 13, 1989. ROLL CALL PRESENT: Councilman Heinsheimer, Councilwoman Leeuwenburgh, Councilman Pernell, Mayor Murdock ABSENT: Councilwoman Swanson (excused) 00 ALSO PRESENT: Terrence L. Belanger City Manager Michael Jenkins City Attorney LO L. D. Courtright City Treasurer —� Betty Volkert Deputy City Clerk Ann Johnson Los Angeles Times m Linda Cigliano Resident Q Frank Hill Resident Silver Martin Resident CONSENT CALENDAR Councilman Pernell moved that the items on the Consent Calendar be approved and accepted as presented. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of a regular meeting of the City Council, held on February 27, 1989, were approved and accepted as written. PAYMENT OF BILLS Demands Nos. 3536 through 3567, in the amount of $23,612.44, were approved for payment from the General Fund. OLD BUSINESS There were no items of old business. NEW BUSINESS REOUEST BY CABALLEROS FOR NEW FENCE FOR HESSE'S GAP RIDING RING, The Caballeros have requested funds from the City to complete the renovation of the Hesse's Gap riding ring. A representative from the Caballeros contacted the City Manager about the riding ring renovation that the organization had undertaken. She indicated that Caballeros had completed ring improvements and landscaping improvements at the Clif Hix ring. The representative also indicated that renovation work had begun at the Hesse's Gap ring. A request was made for the City to purchase fencing material, at a cost of $5,887.80, so that the fence could be replaced. It was later learned that the fence had been removed by the Caballeros without the knowledge of the City. Councilman Pernell indicated that the Council would have to have a written estimate of the scope of the project as,a whole, including a plan showing what work has been undertaken and what work is proposed. Furthermore, Councilman Pernell commented that the Council wishes to cooperate with and support the goals of the Caballeros. J N The City Attorney pointed out that the Rolling Hills Community Association has legal possession and control of the riding rings, under their lease with the City. Therefore, the Association must give their permission and, perhaps, should have the work done under their authority, regardless of who pays for the work. However, if the City were to contribute financially, there would have to be assurances that whoever performs the work has the necessary insurance, Workers' Compensation, and performance bond. If they are not bonded, then, payment would have to be made so that everyone was protected. Mayor Murdock commented that the City would be willing to contribute to the project once all assurances are made and a complete proposal presented. Councilman Pernell indicated that he would be willing to work with the Caballeros, the Community Association, and the City Manager to expedite this matter. The City Attorney noted that a warrant could be prepared and placed on the next register if all the necessary paperwork were prepared in the interim, so that there would be no further delay. The Council indicated that if agreement could be reached between the Caballeros, the Rolling Hills Community Association, and the City, the City would be willing to support the purchase of the fencing material. PUBLIC HEARINGS ZONING CASE NO. 374. STEPHEN TAUS. 7 OPEN BRAND ROAD Zoning Case No. 374 is a request for a Conditional Use Permit for a guest house, where the guest house would be the result of a conversion of an existing stable. Also shown on the plan is a 200 square foot footprint for a future stable, and this is calculated into the lot coverage calculations. The theoretical access to that proposed future stable is proposed to be provided along the westerly property line. This matter is before the Council as a report of approval from the Planning Commission on a split vote of 3 to 2. Subsequently, the Council took jurisdiction of this matter, conducted a public hearing at their last meeting on February 27, and conducted an on-site investigation on March 7. The public hearing was then continued to this evening. Councilman Pernell commented that, personally, he doubts that a feasible access could be provided to the proposed stable site. Furthermore, the staking was not adequate and it was not possible to determine exactly where the proposed stable is intended to be located. Councilwoman Leeuwenburgh generally concurred with Councilman Pernell's comments. Mayor Murdock commented that if the Council were to consider a relocation of the stable and the conversion to a guest house, there would have to be stipulations that would require this applicant to make a feasible access to the new stable location. It appears that the only way that this could possibly be accomplished would be to remove a utility pole and grade the property, which seems to be contrary to the best interests of this and the surrounding properties. The City Attorney suggested that perhaps the Council request that the County Engineer investigate the site to determine the feasibility and difficulty in creating an access to the proposed stable site, as well as the potential liability involved in situating the proposed stable at the location indicated. - 2 - r 00 Ln 7 co Q Staff was directed request the applicant matter was continued 27. 279' to make the necessary arrangements and to to hav& the property properly staked. This to the nextAneeting of the City Council on March ZONING CASE NO. 377. I.S.C.O. (IVANO STAMEGNA). 4 MORGAN LANE Zoning Case No. 377 is a request for Conditional Use Permits for a guest house and tennis court. This matter is before the Council on an appeal, filed by the applicant, of the Planning Commission's denial. The applicant's architect, Mr. Jim Marquez, submitted a letter requesting a continuation of this matter to the March 27 meeting, so that proposed modifications to the site plan can be completed and submitted for the Council's review. It's believed that the proposed modifications will indicate a relocation of the.guest house from the north side to the south side of the property, a reduction of the tennis court footprint, a larger proposed stable located at the rear of the property, and a recomputation of the lot coverage. The Council discussed, at length, with the City Attorney the policy and procedures regarding consideration of revised plans and at what point it might be appropriate for the Council to remand significantly revised plans back to the Planning Commission, i.e., at what point are revised plans considered to be a new submittal. There was concern expressed that an applicant may interpret the Council's continued consideration as encouragement and an implied eventual approval. Councilman Pernell moved that the applicant's request for continuance be granted and that this matter be continued to the City Council meeting on April 24. Councilwoman Leeuwenburgh seconded the motion, and the motion carried unanimously. OPEN AGENDA The Mayor invited input from the audience on any matter not specified on the agenda. There were no matters brought before the Council. MATTERS FROM MEMBERS OF THE CITY COUNCIL There were no additional matters presented by Members of the City Council. MATTERS FROM STAFF COUNCIL RETREAT The City Manager reminded the Councilmembers of the retreat to be held at Lake Arrowhead, March 17 - 18. This will be a regular adjourned meeting. There will be a briefing book delivered to each Councilmember before March 17. CLOSED SESSION The City Attorney and City Manager indicated that an Executive Session was not necessary. ADJOURNMENT Mayor Murdock adjourned the meeting at 8:35 p.m., to 4:30 p.m. on Friday, March 17, 1989, at 285 Cedar G1 n, California. City Clerk APPROVED: Mayor - 3 -