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6/12/198900 LO 7 m Q 1 30'7 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 12, 1989 A regular meeting of the City Council of the City of Rolling Hills was called to order at 7:36 p.m., in the Council Chamber at the Administration Building/City Hall, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Leeuwenburgh on Monday, June 12, 1989. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilman Heinsheimer, Councilwoman Swanson, Mayor Leeuwenburgh Councilwoman Murdock (excused) Councilman Pernell (excused) Terrence L. Belanger Michael Jenkins Betty Volkert Asst. Chief Corbett Ann Johnson Ethel Allen Frank Balogh Douglas McHattie Jack Atkinson Frank Hill Ben Hitz Betsy Raine City Manager City Attorney Deputy City Clerk L. A. Co. Fire Dept. Los Angeles Times P. V. Land Conservancy Edward Carson Beall Assoc. South Bay Engineering Resident Resident Resident Resident Councilwoman Swanson moved that the items on the Consent Calendar be approved and accepted as presented. Councilman Heinsheimer seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of a regular meeting of the City Council, held on May 22, 1989, and of a special meeting of the City Council, held on June 5, 1989, were approved as presented. PAYMENT OF BILLS Demands Nos. 3736 through 3773, and 3775 through 3784, in the amount of $68,826.99, were approved for payment from the General Fund. Demand No. 3774 was voided. OLD BUSINESS There were no matters of Old Business for consideration by the Council. NEW BUSINESS PRESENTATION BY PALOS VERDES LAND CONSERVANCY Mayor Leeuwenburgh recognized Mr. Ben Hitz, 6 Poppy Trail, who gave a presentation on the history and purpose of the Palos Verdes Land Conservancy. He explained that the primary goal of the Palos Verdes Land Conservancy is the preservation of open spaces. Mr. Hitz presented a draft resolution on open space, which the Conservancy hopes the City Council will consider for adoption. Mrs. Ethel Allen, 1272 Via Landetta, Palos Verdes Estates, addressed the Council, and expressed her support of the Palos Verdes Land Conservancy and their goals. M Councilwoman Swanson remarked that the City of Rolling Hills is in keeping with the goals and objectives of the Conservancy, and that, in her opinion, it would be acceptable to place the draft resolution on a future agenda for consideration by the City Council. Councilman Heinsheimer suggested that the draft resolution be incorporated into the General Plan. Mayor Leeuwenburgh felt that this was an excellent suggestion. REPORT OF PLANNING COMMISSION ACTIONS - JUNE 6, 1989 ZONING CASE NO. 387, RICHARD COLYEAR. 35 CREST ROAD WEST This is a request for a Certificate of Compliance for Lot Line Adjustment for Lot 241 -A -1 -MS, a vacant lot accessed from Chestnut Lane, and Lot 241 -A -2 -MS, commonly known as 35 Crest Road West, to determine compliance with provisions of the Subdivision Map Act. The City Manager reported that the applicant is proposing to adjust the existing lot line dividing these two lots by taking the northerly most prolongation of lot 2 (35 Crest Road West) and making it part of lot 1, such that Lot 241 -A -1 -MS would have a gross acreage of 2.35 acres instead of the existing 2.00 acres gross, and Lot 241 -A -2 -MS would have a gross acreage of 5.00 acres instead of the current 5.35 acres. The City Manager noted that the Planning Commission conducted two public hearings and a field trip to the site. Subsequently, the Planning Commission adopted a Resolution of Denial of this request. Mr. Doug McHattie, South Bay Engineering, stated for the record that South Bay Engineering Corporation prepared the lot line adjustment and in the opinion of South Bay Engineering it complies with all aspects of the Subdivision Map Act. The Council had no additional comments or questions, and the report of denial by the Planning Commission was accepted for the file. ZONING CASE NO. 388. JACK ATKINSON, 74 SADDLEBACK ROAD This is a request for a Site Plan Review to determine the compatibility of the proposed residential additions with the site. Councilman Heinsheimer indicated that he would not participate in the consideration of this matter, due to a possible conflict of interest. The City Manager reported that following two public hearings and a site investigation by the Planning Commission, the Planning Commission adopted a Resolution of Approval for Zoning Case 388. The Council had no additional comments or questions, and the report of approval was received and accepted for the file. ZONING CASE NO. 389. JOHN RESICH. 23 EASTFIELD DRIVE This is a request for a Variance to encroach into the front yard setback to construct an addition to the existing nonconforming structure, and a request for a Site Plan Review to determine the compatibility of the proposed improvements with the site. The City Manager explained that the existing residence currently encroaches 9 feet into the front yard setback, resulting in a 41 foot front yard setback. The applicants are proposing to add on to the existing residence, in the same plane that it is currently configured, such that the existing encroachment would be maintained but not increased. Following two public hearings and a site investigation, the Planning Commission adopted a Resolution of Approval of the request for a Variance and Site Plan Review in Zoning Case 389. There were no further comments, and the Council received the Planning Commission's report of approval for the file. - 2 - 3'0-6" ZONING CASE NO. 390, RICHARD HOFFMAN, 3 HILLSIDE LANE This is a request for a Variance to the front yard setback to allow for the construction of an addition to the existing nonconforming structure. The City' Manager explained that this is a request to encroach four feet into the minimum front yard setback, where there is an existing nonconforming encroachment of 43 feet. The purpose of the request to encroach into the front yard setback is for a minor bathroom addition and a bay window. The Planning Commission conducted two public hearings and a field trip, and subsequently adopted a Resolution of Approval of the variance request in Zoning Case 390. The Planning Commission's report of approval was received and accepted for the file. Councilwoman Swanson remarked that it appears that the site review process is.working well. co MATTER OF APPOINTMENT OF CONSULTANT FOR GENERAL PLAN REVISIONS LO The City Manager reported that the City Council had interviewed 7 the following two planning consultant firm finalists on June 5, 1989: Co Cotton/Beland Associates, and The Keith Companies. The Council asked Q staff to check some of the references listed by each of the firms, with respect to public participation processes and the resultant product. Thus, it is staff's recommendation that the City Council authorize the staff to negotiate an agreement for General Plan, Zoning Ordinance and Environmental Impact Report services with Cotton/Beland Associates. Councilman Heinsheimer commended staff and the Mayor on their efforts and results in this matter. In anticipation of the Council's action, the City Manager indicated that he had asked Cotton/Beland Associates for a copy of their professional services contract, which the Council has been provided a copy of for their review and comment. Mayor Leeuwenburgh explained that there will be a 15 member committee, including 3 members at large, appointed to work with the consulting firm on the General Plan revisions. The Mayor asked that all the Councilmembers submit their suggestions for the committee as soon as possible. Councilman Heinsheimer suggested that the Mayor be authorized to make the appointments to the committee, in an effort to expedite this matter. PUBLIC HEARING - CONTINUED PROPOSED BUDGET - FISCAL YEAR 1989/90 The City Manager reported that a few of the line items had been revised, as follows: 1. The proposed total revenues for FY 89/90 has been revised to $682,713.00 (line item 141). 2. On page 2, under General Fund expenditures, Personnel (line item 206) has been revised to $120,991 to reflect the addition of the full-time Associate Planner position. 3. On page 4, Total Expenditures (line item 447) has been revised to $619,313.00. All other proposed Fiscal Year 1989/90 figures remained the same as on the previous worksheets and documents. - 3 - 310 Councilwoman Swanson suggested that any proposed long-range plans be included in the policy statement at the time of adoption. The City Manager explained that a series of proposals had been made by staff during discussions with the budget committee. He indicated that the policy statement would include comments and suggestions regarding the two year budget plan, pursuant to those discussions. Councilwoman Swanson requested that staff present, at the next Council meeting, a recommended order of priorities for the proposed long-range plans, for the Council's discussion. Mayor Leeuwenburgh opened the public hearing, and invited comments from the audience. There being no additional comments, the public hearing was continued to the June 26 City Council meeting. Mayor Leeuwenburgh invited comments from the audience on any topic not on the agenda. No one wished to address the Council. MATTERS FROM MEMBERS OF THE CITY COUNCIL PROFESSIONAL SERVICES AGREEMENT WITH COTTON/BELAND ASSOCIATES Councilman Heinsheimer suggested that staff be given some guidance regarding terms of the agreement. It was suggested that the agreement be negotiated for a fixed price level of effort where the consultant would bill for actuals. The City Manager indicated that the consultant is agreeable to renegotiating the contract since an in-house staff person will be involved in the process, and, therefore, less staff time from the consultant will be required than was originally anticipated. Thus, it is estimated that the cost for the services of Cotton/Beland Associates will be approximately $80,000.00. There was some discussion on how the work would be divided up between the contractor and the future staff person. The City Manager explained that the tasks would be broken down into those areas most appropriate for the contractor and those areas most appropriate for an in-house staff person. Councilwoman Swanson asked what assurances the City has that the project manager will indeed be the person assigned to and performing those tasks delegated to the contractor. Councilman Heinsheimer suggested that the agreement contain a "Key Personnel" clause. MATTERS FROM STAFF MEETING WITH L. A. COUNTY FIRE CHIEF The City Manager commented that Los Angeles County Fire Chief Michael Freeman would like to schedule a meeting with the Councilmembers and City Manager. Assistant Fire Chief James Corbett explained that Fire Chief Freeman would like to schedule an informal meeting with the City Managers and City Councilmembers from the four Peninsula cities, to get acquainted with the City officials. Assistant Fire Chief Corbett requested that the Councilmembers submit, to the City Manager, their preferences for a day and time to meet with the Fire Chief. Subsequently, Assistant Fire Chief Corbett will coordinate a meeting between the City officials on the Peninsula and the Fire Chief. Fire Chief Freeman prefers to meet on a weekday, mid to late afternoon. CITY HALL REMODELLING The City Manager reported on the status of the plans for the remodelling of the Administration Building/City Hall. Comments on the proposed plans should be forwarded to the City Manager as soon as - 4 - 311- possible. 11 possible. Additionally, the City Manager suggested that the Council may, ultimately, wish to include other architects in the process to obtain other perspectives. PLANNING AND BUILDING FLOW CHARTS The City Manager reviewed the proof sets of the flow charts for the following processes: Property Improvement, Subdivisions, Variance and Conditional Use Permit, and'Site Plan Review. Any corrections or revisions to these proposed flow charts should be forwarded to the staff as soon as possible. CLOSED SESSION There were no matters for discussion in Closed Session. ADJOURNMENT Mayor Leeuwenburgh adjourned the meeting at 8:32 p.m. 00 LO Go Q APPROVED: Mayor r] - 5 - City Clerk