6/12/198900
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MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
June 12, 1989
A regular meeting of the City Council of the City of Rolling
Hills was called to order at 7:36 p.m., in the Council Chamber at the
Administration Building/City Hall, 2 Portuguese Bend Road, Rolling
Hills, California, by Mayor Leeuwenburgh on Monday, June 12, 1989.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
CONSENT CALENDAR
Councilman Heinsheimer, Councilwoman Swanson,
Mayor Leeuwenburgh
Councilwoman Murdock (excused)
Councilman Pernell (excused)
Terrence L. Belanger
Michael Jenkins
Betty Volkert
Asst. Chief Corbett
Ann Johnson
Ethel Allen
Frank Balogh
Douglas McHattie
Jack Atkinson
Frank Hill
Ben Hitz
Betsy Raine
City Manager
City Attorney
Deputy City Clerk
L. A. Co. Fire Dept.
Los Angeles Times
P. V. Land Conservancy
Edward Carson Beall Assoc.
South Bay Engineering
Resident
Resident
Resident
Resident
Councilwoman Swanson moved that the items on the Consent Calendar
be approved and accepted as presented. Councilman Heinsheimer
seconded the motion, and it carried unanimously.
APPROVAL OF MINUTES
The minutes of a regular meeting of the City Council, held on May
22, 1989, and of a special meeting of the City Council, held on June
5, 1989, were approved as presented.
PAYMENT OF BILLS
Demands Nos. 3736 through 3773, and 3775 through 3784, in the
amount of $68,826.99, were approved for payment from the General
Fund. Demand No. 3774 was voided.
OLD BUSINESS
There were no matters of Old Business for consideration by the
Council.
NEW BUSINESS
PRESENTATION BY PALOS VERDES LAND CONSERVANCY
Mayor Leeuwenburgh recognized Mr. Ben Hitz, 6 Poppy Trail, who
gave a presentation on the history and purpose of the Palos Verdes
Land Conservancy. He explained that the primary goal of the Palos
Verdes Land Conservancy is the preservation of open spaces. Mr. Hitz
presented a draft resolution on open space, which the Conservancy
hopes the City Council will consider for adoption.
Mrs. Ethel Allen, 1272 Via Landetta, Palos Verdes Estates,
addressed the Council, and expressed her support of the Palos Verdes
Land Conservancy and their goals.
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Councilwoman Swanson remarked that the City of Rolling Hills is
in keeping with the goals and objectives of the Conservancy, and that,
in her opinion, it would be acceptable to place the draft resolution
on a future agenda for consideration by the City Council.
Councilman Heinsheimer suggested that the draft resolution be
incorporated into the General Plan. Mayor Leeuwenburgh felt that this
was an excellent suggestion.
REPORT OF PLANNING COMMISSION ACTIONS - JUNE 6, 1989
ZONING CASE NO. 387, RICHARD COLYEAR. 35 CREST ROAD WEST
This is a request for a Certificate of Compliance for Lot Line
Adjustment for Lot 241 -A -1 -MS, a vacant lot accessed from Chestnut
Lane, and Lot 241 -A -2 -MS, commonly known as 35 Crest Road West, to
determine compliance with provisions of the Subdivision Map Act.
The City Manager reported that the applicant is proposing to
adjust the existing lot line dividing these two lots by taking the
northerly most prolongation of lot 2 (35 Crest Road West) and making
it part of lot 1, such that Lot 241 -A -1 -MS would have a gross acreage
of 2.35 acres instead of the existing 2.00 acres gross, and Lot
241 -A -2 -MS would have a gross acreage of 5.00 acres instead of the
current 5.35 acres. The City Manager noted that the Planning
Commission conducted two public hearings and a field trip to the
site. Subsequently, the Planning Commission adopted a Resolution of
Denial of this request.
Mr. Doug McHattie, South Bay Engineering, stated for the record
that South Bay Engineering Corporation prepared the lot line
adjustment and in the opinion of South Bay Engineering it complies
with all aspects of the Subdivision Map Act.
The Council had no additional comments or questions, and the
report of denial by the Planning Commission was accepted for the file.
ZONING CASE NO. 388. JACK ATKINSON, 74 SADDLEBACK ROAD
This is a request for a Site Plan Review to determine the
compatibility of the proposed residential additions with the site.
Councilman Heinsheimer indicated that he would not participate in
the consideration of this matter, due to a possible conflict of
interest.
The City Manager reported that following two public hearings and
a site investigation by the Planning Commission, the Planning
Commission adopted a Resolution of Approval for Zoning Case 388.
The Council had no additional comments or questions, and the
report of approval was received and accepted for the file.
ZONING CASE NO. 389. JOHN RESICH. 23 EASTFIELD DRIVE
This is a request for a Variance to encroach into the front yard
setback to construct an addition to the existing nonconforming
structure, and a request for a Site Plan Review to determine the
compatibility of the proposed improvements with the site.
The City Manager explained that the existing residence currently
encroaches 9 feet into the front yard setback, resulting in a 41 foot
front yard setback. The applicants are proposing to add on to the
existing residence, in the same plane that it is currently configured,
such that the existing encroachment would be maintained but not
increased. Following two public hearings and a site investigation,
the Planning Commission adopted a Resolution of Approval of the
request for a Variance and Site Plan Review in Zoning Case 389.
There were no further comments, and the Council received the
Planning Commission's report of approval for the file.
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ZONING CASE NO. 390, RICHARD HOFFMAN, 3 HILLSIDE LANE
This is a request for a Variance to the front yard setback to
allow for the construction of an addition to the existing
nonconforming structure.
The City' Manager explained that this is a request to encroach
four feet into the minimum front yard setback, where there is an
existing nonconforming encroachment of 43 feet. The purpose of the
request to encroach into the front yard setback is for a minor
bathroom addition and a bay window. The Planning Commission conducted
two public hearings and a field trip, and subsequently adopted a
Resolution of Approval of the variance request in Zoning Case 390.
The Planning Commission's report of approval was received and
accepted for the file.
Councilwoman Swanson remarked that it appears that the site
review process is.working well.
co MATTER OF APPOINTMENT OF CONSULTANT FOR GENERAL PLAN REVISIONS
LO The City Manager reported that the City Council had interviewed
7 the following two planning consultant firm finalists on June 5, 1989:
Co Cotton/Beland Associates, and The Keith Companies. The Council asked
Q staff to check some of the references listed by each of the firms,
with respect to public participation processes and the resultant
product. Thus, it is staff's recommendation that the City Council
authorize the staff to negotiate an agreement for General Plan, Zoning
Ordinance and Environmental Impact Report services with Cotton/Beland
Associates.
Councilman Heinsheimer commended staff and the Mayor on their
efforts and results in this matter.
In anticipation of the Council's action, the City Manager
indicated that he had asked Cotton/Beland Associates for a copy of
their professional services contract, which the Council has been
provided a copy of for their review and comment.
Mayor Leeuwenburgh explained that there will be a 15 member
committee, including 3 members at large, appointed to work with the
consulting firm on the General Plan revisions. The Mayor asked that
all the Councilmembers submit their suggestions for the committee as
soon as possible.
Councilman Heinsheimer suggested that the Mayor be authorized to
make the appointments to the committee, in an effort to expedite this
matter.
PUBLIC HEARING - CONTINUED
PROPOSED BUDGET - FISCAL YEAR 1989/90
The City Manager reported that a few of the line items had been
revised, as follows:
1. The proposed total revenues for FY 89/90 has been revised to
$682,713.00 (line item 141).
2. On page 2, under General Fund expenditures, Personnel (line
item 206) has been revised to $120,991 to reflect the
addition of the full-time Associate Planner position.
3. On page 4, Total Expenditures (line item 447) has been
revised to $619,313.00.
All other proposed Fiscal Year 1989/90 figures remained the same
as on the previous worksheets and documents.
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Councilwoman Swanson suggested that any proposed long-range plans
be included in the policy statement at the time of adoption.
The City Manager explained that a series of proposals had been
made by staff during discussions with the budget committee. He
indicated that the policy statement would include comments and
suggestions regarding the two year budget plan, pursuant to those
discussions.
Councilwoman Swanson requested that staff present, at the next
Council meeting, a recommended order of priorities for the proposed
long-range plans, for the Council's discussion.
Mayor Leeuwenburgh opened the public hearing, and invited
comments from the audience. There being no additional comments, the
public hearing was continued to the June 26 City Council meeting.
Mayor Leeuwenburgh invited comments from the audience on any
topic not on the agenda. No one wished to address the Council.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
PROFESSIONAL SERVICES AGREEMENT WITH COTTON/BELAND ASSOCIATES
Councilman Heinsheimer suggested that staff be given some
guidance regarding terms of the agreement. It was suggested that the
agreement be negotiated for a fixed price level of effort where the
consultant would bill for actuals.
The City Manager indicated that the consultant is agreeable to
renegotiating the contract since an in-house staff person will be
involved in the process, and, therefore, less staff time from the
consultant will be required than was originally anticipated. Thus, it
is estimated that the cost for the services of Cotton/Beland
Associates will be approximately $80,000.00. There was some
discussion on how the work would be divided up between the contractor
and the future staff person. The City Manager explained that the
tasks would be broken down into those areas most appropriate for the
contractor and those areas most appropriate for an in-house staff
person.
Councilwoman Swanson asked what assurances the City has that the
project manager will indeed be the person assigned to and performing
those tasks delegated to the contractor. Councilman Heinsheimer
suggested that the agreement contain a "Key Personnel" clause.
MATTERS FROM STAFF
MEETING WITH L. A. COUNTY FIRE CHIEF
The City Manager commented that Los Angeles County Fire Chief
Michael Freeman would like to schedule a meeting with the
Councilmembers and City Manager.
Assistant Fire Chief James Corbett explained that Fire Chief
Freeman would like to schedule an informal meeting with the City
Managers and City Councilmembers from the four Peninsula cities, to
get acquainted with the City officials. Assistant Fire Chief Corbett
requested that the Councilmembers submit, to the City Manager, their
preferences for a day and time to meet with the Fire Chief.
Subsequently, Assistant Fire Chief Corbett will coordinate a meeting
between the City officials on the Peninsula and the Fire Chief. Fire
Chief Freeman prefers to meet on a weekday, mid to late afternoon.
CITY HALL REMODELLING
The City Manager reported on the status of the plans for the
remodelling of the Administration Building/City Hall. Comments on the
proposed plans should be forwarded to the City Manager as soon as
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possible.
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possible. Additionally, the City Manager suggested that the Council
may, ultimately, wish to include other architects in the process to
obtain other perspectives.
PLANNING AND BUILDING FLOW CHARTS
The City Manager reviewed the proof sets of the flow charts for
the following processes: Property Improvement, Subdivisions, Variance
and Conditional Use Permit, and'Site Plan Review. Any corrections or
revisions to these proposed flow charts should be forwarded to the
staff as soon as possible.
CLOSED SESSION
There were no matters for discussion in Closed Session.
ADJOURNMENT
Mayor Leeuwenburgh adjourned the meeting at 8:32 p.m.
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Q APPROVED:
Mayor
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City Clerk