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7/10/1989316 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA July 10, 1989 A regular meeting of the City Council of the City of Rolling Hills was called to order at 7:43 p.m., in the Council Chamber at the Administration Building/City Ball, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Leeuwenburgh on Monday, July 10, 1989. ROLL CALL PRESENT: Councilman Pernell, Councilwoman Swanson, Mayor Leeuwenburgh ABSENT: Councilman Heinsheimer (excused), Councilwoman Murdock (excused) ALSO PRESENT: Terrence L. Belanger City Manager Betty Volkert Deputy City Clerk L. D. Courtright City Treasurer Asst. Chief Corbett L. A. Co. Fire Dept. Capt. Dennis Gillard Lomita Sheriff's Stn. Ann Johnson Los Angeles Times Douglas McHattie South Bay Engineering Ray Hamada Observer Frank Hill Resident Dennis Moore Resident CONSENT CALENDAR Councilwoman Swanson moved that the items on the Consent Calendar be approved and accepted as presented. Councilman Pernell seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of a regular meeting of the City Council, held on June 26, 1989, were approved as written. PAYMENT OF BILLS Demands Nos. 3815 through 3850, in the amount of $39,315.65, were approved for payment from the General Fund. APPOINTMENT TO WILDLIFE PRESERVATION COMMITTEE Some time ago a vacancy was created on the Wildlife Preservation Committee, due to the resignation of Dotha Welbourn. Since that time, Stephen Shultz has been attending the meetings and been actively involved in all Committee activities. Therefore, the City Council accepted and ratified the appointment of Stephen Shultz to the Wildlife Preservation Committee. RESOLUTION NO. 595: DESIGNATING DELEGATE TO THE CVJPIA Resolution No. 595, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, APPOINTING THE MAYOR PRO TEM OF THE CITY OF ROLLING HILLS AS THE DELEGATE AND THE CITY MANAGER OF THE CITY OF ROLLING HILLS AS THE ALTERNATE TO THE BOARD OF DIRECTORS OF THE COACHELLA VALLEY JOINT POWERS INSURANCE AUTHORITY", was approved and adopted unanimously. OLD BUSINESS There were no matters of Old Business for the Council's consideration. 3 IT NEW BUSINESS REPORT OF PLANNING COMMISSION ACTIONS - JULY 8, 1989 ZONING CASE NO. 385. MAJOR LANGER, 6 POSSUM RIDGE ROAD Zoning Case No. 385 is a request for a Site Plan Review to determine the compatibility of the proposed redevelopment with the site at 6 Possum Ridge Road, Lot 117-RH. This matter comes to the Council as a report of approval from the Planning Commission. The City Manager informed the Council that the Resolution of Approval has a few grammatical mistakes that will be corrected in the final version, specifically, the address referenced on page 2, Section 5. The City Manager noted that the lot coverage calculations had been revised as follows: structural coverage will be approximately 5.3 percent, and total lot coverage will be approximately 8.0 percent. One condition of approval was that the plan be revised in accordance with conditions and comments of the Planning Commission at 00 their meeting of June 20. The plans cannot be processed until those r- changes have been made, which the applicant is aware of and had no Lo objections to. Councilman Pernell confirmed that the Planning Commission had the benefit of the findings by Willdan Associates, resulting from their Q plan checking review, and that Willdan's comments and conditions would be incorporated into the final plans. Councilwoman Swanson commented that particular attention should be paid to the preservation and maintenance of equestrian trail easements, and that every effort should be made not to violate them. Councilman Pernell concurred with Councilwoman Swanson. The City Manager explained that a condition of approval is that approval of the Rolling Hills Community Association must be granted for use of the easement. There being no further comments, the report of approval for Zoning Case No. 385 was accepted and received for the file. ZONING CASE NO. 392. DR. MEHDI HEMMAT, 64 EASTFIELD DRIVE This is a request for a Site Plan Review to determine the compatibility of proposed additions to the existing residence at 64 Eastfield Drive, Lot 106 -EF. The City Manager reported that the applicant is proposing to expand their existing residential structure by building a gym, maid's quarter, spa, and swimming pool. The approved plan has been scaled down significantly from the original proposal, at the suggestion of the Planning Commission. Also, the applicants have agreed to plant screening landscaping to screen the exposed tennis court that is located on the adjoining property on Open Brand Road. Councilman Pernell remarked that care should be taken to avoid possible problems in the future, with respect to landscaping. An attempt should be made to plant vegetation that will not be excessive in height. The City Manager indicated that the applicant will be asked to plant something similar to oleander or a hedge that will not exceed the height of the tennis court. This is before the Council as a report of approval. The Resolution of Approval, as with the previous resolution, will have the appropriate grammatical corrections incorporated into the final copy. Councilwoman Swanson discussed the proposed drainage from this property, particularly to the north, and where it is proposed to be conducted. The City Manager explained that the drainage would be conducted along the natural contours and drainage course to a conduit, - 2 - 318 and then directed down the canyon. The adjacent property to the north is above the drainage course, and will not be affected in any way by drainage from the subject property. There being no further comments, the report of approval was accepted by the Council and received for the file. ZONING CASE NO. 393, CHARLES HAUEISEN, 6 EASTFIELD DRIVE Zoning Case No. 393 is a request for a Site Plan Review to determine the compatibility of the proposed residential reconstruction with the site at 6 Eastfield Drive, Lot 62 -EF. The City Manager explained that the applicant is proposing to scrape the lot and reconstruct a new residence on the existing pad. No grading will necessary to create the building pad. Additionally, the lot coverage percentages are in conformance with the City's regulations. Councilman Pernell inquired as to who performs the on-site inspections of the grading, as referenced in the soils reports. The City Manager indicated that the Los Angeles County Geologist, as well as the private soils engineer and geologist on the project, will conduct inspections each step of the way. There were no further -comments or discussion, and the report of approval was accepted and received for the file. ZONING CASE NO. 394, RICHARD BALDINGER, 6 CINCHRING ROAD This is a request for a Site Plan Review to determine the compatibility of the proposed new residence with the site at 6 Cinchring Road, Lot 7 -CH. The City Manager reported that this is a virgin lot, and due to the configuration of the property all construction will take place at the top of the lot. Councilman Pernell verified with the City Manager that the Planning Commission was satisfied that the grading on this property would be kept to a minimum. The City Manager also pointed out to the Council that, at the request of the Planning Commission, the proposed residence had been relocated farther forward on the lot, to the front yard setback line, due to concerns regarding a potential view impairment created for the adjacent property to the north. Another requirement of the Planning Commission was that the square footage of the house and garage could not exceed 40 percent of the building pad area. The building pad will be approximately 23,150 square feet, and the house plus garage will be approximately 6,500 square feet, which is approximately 28 percent of the building pad area. The total lot coverage will be approximately 12.1 percent. Councilwoman Swanson inquired about the procedure for dealing with the hypothetical circumstance that it is found that more extensive grading is necessary to accomplish this proposed development plan. The City Manager explained that a condition of approval is that any modification to the approved plan has to be reviewed and approved by the Planning Commission. There was no additional discussion or comments, and the report of approval was accepted by the Council and received for the file. ZONING CASE NO. 395. GERRY GINSBERG. 3 MORGAN LANE This is a request for a Conditional Use Permit and Site Plan Review for a proposed sports court at 3 Morgan Lane, Lot 170 -2 -MS. This is before the Council as a report of approval by the Planning Commission of the Conditional Use Permit and Site Plan Review. - 3 - 319. The proposed sports court is actually a paddle tennis court and is about 2,450 square feet—in size. There will be a 3 foot high retaining wall cut into the uphill natural grade. The fence will not exceed 6 feet, as measured from the floor of the court. The court will be screened on all sides, particularly on the downhill side. The drainage course is situated in Rancho Palos Verdes. The lot coverage is in compliance with the City's regulations. There being no further comments, the report of approval was accepted and received for the file. ZONING CASE NO. 397. DENNIS MOORE, 0 OPEN BRAND ROAD This is a request for a variance to encroach into the existing nonconforming front yard setback to construct an addition to the existing residence and nonconforming garage at 0 Open Brand Road, Lot 109 -EF. F� There was no further discussion, and the report of approval for Zoning Case No. 397 was accepted by the Council and received for the file. COMMENTS RE: SITE REVIEW PROCESS Councilman Pernell commented that the site review process appears to be proceeding smoothly and effectively, and thanked the Planning Commission, City Manager and staff for their diligence and efforts. The City Manager noted that, with this process, applicants are more willing to acquiesce to requests for modifications to proposed development plans. Mayor Leeuwenburgh and Councilwoman Swanson also expressed their pleasure with the results of the site review process, and Mayor Leeuwenburgh noted that a resident who had strongly opposed the Site Review ordinance remarked to her that he had changed his mind and now feels that the ordinance is very beneficial. OPEN AGENDA Mayor Leeuwenburgh invited members of the audience to address the Council' on any matter not outlined on the agenda. No one addressed the Council, and the meeting proceeded according to the agenda. MATTERS FROM MEMBERS OF THE CITY COUNCIL ROOFING MATERIALS Mayor Leeuwenburgh asked Assistant Fire Chief Corbett to speak to the Council on the types of roofing material classifications. Assistant Fire Chief Corbett distributed copies of two handouts regarding fire resistant roof classifications. The various classifications were discussed and explained. Class B roofs primarily are pressure treated cedar shake. Class A roofs generally are fiberglass shingles, concrete tiles, or clay tiles, and provide the most protection under severe fire conditions. Another benefit of the non combustible materials (Class A) is that they help prevent fire from spreading. - 4 - The applicant is proposing to expand the existing garage, which Co is currently located in the front yard setback, and to enclose the breezeway between the garage and residence, which would also be an encroachment into the front yard setback. The encroachment caused by the proposed addition would be less than the existing encroachment. The City Manager noted that there are other proposed minor additions Co which are outside the setbacks, and the total residential additions Q will not exceed 25 percent of the existing square footage. The proposed stable location is in the side yard and does not encroach into the setback. F� There was no further discussion, and the report of approval for Zoning Case No. 397 was accepted by the Council and received for the file. COMMENTS RE: SITE REVIEW PROCESS Councilman Pernell commented that the site review process appears to be proceeding smoothly and effectively, and thanked the Planning Commission, City Manager and staff for their diligence and efforts. The City Manager noted that, with this process, applicants are more willing to acquiesce to requests for modifications to proposed development plans. Mayor Leeuwenburgh and Councilwoman Swanson also expressed their pleasure with the results of the site review process, and Mayor Leeuwenburgh noted that a resident who had strongly opposed the Site Review ordinance remarked to her that he had changed his mind and now feels that the ordinance is very beneficial. OPEN AGENDA Mayor Leeuwenburgh invited members of the audience to address the Council' on any matter not outlined on the agenda. No one addressed the Council, and the meeting proceeded according to the agenda. MATTERS FROM MEMBERS OF THE CITY COUNCIL ROOFING MATERIALS Mayor Leeuwenburgh asked Assistant Fire Chief Corbett to speak to the Council on the types of roofing material classifications. Assistant Fire Chief Corbett distributed copies of two handouts regarding fire resistant roof classifications. The various classifications were discussed and explained. Class B roofs primarily are pressure treated cedar shake. Class A roofs generally are fiberglass shingles, concrete tiles, or clay tiles, and provide the most protection under severe fire conditions. Another benefit of the non combustible materials (Class A) is that they help prevent fire from spreading. - 4 - 320 Mayor Leeuwenburgh requested that Assistant Fire Chief Corbett return with a report on the classifications of the various types of roofing materials, and their benefits relative to providing the maximum amount of fire protection. WEED ABATEMENT Councilwoman Swanson inquired about the number of inspections that the Fire Department personnel propose to conduct. Assistant Fire Chief Corbett commented that they will be doing follow-up inspections, when appropriate, to ensure compliance with the weed abatement regulations. He also noted that the Fire Department has the responsibility of continually monitoring the area for safety violations. Councilwoman Swanson commented that, in her opinion, the Fire Department is doing an excellent job. REPORTS FROM CITY COMMITTEES Councilwoman Swanson requested that, in the future, any proposed projects or actions on behalf of the City be reported first to the City Council, prior to any action being taken. In particular, Councilwoman Swanson referred to the proposal of the Wildlife Preservation Committee to release wildlife into the community. PALOS VERDES LAND CONSERVANCY RESOLUTION' Mayor Leeuwenburgh reported that Mr. Ben Hitz requested that the Council reconsider the Conservancy's draft resolution regarding the preservation of open space. Councilman Pernell suggested that this first be reviewed by the Wildlife Preservation Committee, and that the Council wait to receive a recommendation from the Wildlife Committee. Councilwoman Swanson remarked that, although she had no objections to Councilman Pernell's suggestion, she did not see the correlation between the two. Councilwoman Swanson commented that, in her opinion, the goals and objectives of the Conservancy are compatible with the goals of the City of Rolling Hills. Ultimately, Councilwoman Swanson expressed a desire to reconsider this resolution on a future agenda. Councilman Pernell explained that the City's Wildlife Committee has been working hand-in-hand with the Palos Verdes Land Conservancy, which was the reason for his suggestion. Consequently, the Mayor requested that this matter be placed on the Wildlife Preservation Committee's agenda for their consideration, and that the Committee be requested to forward a recommendation to the Council. RECOGNITION TO PAT DREIZLER OF THE SOUTH BAY JUVENILE DIVERSION PROJECT Councilwoman Swanson reported that Pat Dreizler, founder of the South Bay Juvenile Diversion Project, is retiring, and requested that the City present her with a plaque in recognition of her many years of dedicated service to this worthy project. There being no objections, the Mayor so ordered. PALOS VERDES ESTATES' FOURTH OF JULY CELEBRATION Mayor Leeuwenburgh reported that she attended the City of Palos Verdes Estates' Fourth of July celebration, and judged their bicycle parade. ROLLING HILLS ESTATES' CARRIAGE TRAIL DEDICATION Mayor Leeuwenburgh announced that she had attended the City of Rolling Hills Estates' Carriage Trail dedication. The City of Rolling - 5 - 321 Hills Estates expressed their appreciation for the donation of $22,000.00 from the City of Rolling Hills. LETTER OF CONGRATULATIONS TO BOB McCAMAN The Mayor requested that a letter be sent to Bob McCaman congratulating him on receiving the Palos Verdes Estates Independence Day Celebration Committee's John J. Knezevich Americanism Award. MATTERS FROM STAFF MEETING WITH FIRE CHIEF FREEMAN Assistant Fire Chief Corbett informed the Council that a meeting with Fire Chief Michael Freeman has been scheduled for Thursday, July 27, at 1:30 p.m. at the Palos Verdes Estates City Hall. MEETING WITH ARCHITECT The City Manager reported that he would be meeting with the architect, Mr. Corwin Eberting, tomorrow (July 11) at.9:00 a.m. to co discuss the proposed remodelling of City Hall. Any Councilmembers ['i interested in attending are welcome. Lo -D Councilwoman Swanson requested that, if possible, the meeting be CD rescheduled. She would like to participate, but it will be very Q difficult for her to attend the meeting as scheduled. The City Manager indicated that he would attempt to reschedule the meeting. CLOSED SESSION There were no matters for discussion in Closed Session. ADJOURNMENT Mayor Leeuwenburgh adjourned the meeting at 8:53.p.m. APPROVED: Mayor - 6 - City Clerk