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2/26/1990MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA February 26, 1990 A regular meeting of the City Council of the City of Rolling Hills was called to order at 7:33 p.m., in the Council Chamber at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Pro Tem Heinsheimer on Monday, February 26, 1990. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilwoman Murdock, Councilman Pernell, Councilwoman Swanson, Mayor Pro Tem Heinsheimer Mayor Leeuwenburgh (excused) Terrence L. Belanger Kevin Ennis Kevin Peterson Ann Johnson Frank Hill William Peters City Manager Asst. City Attorney GTE District Manager Los Angeles Times Resident Resident Councilman Pernell moved that.the items on the Consent Calendar be approved as presented. Councilwoman Murdock seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of an adjourned joint meeting of the City Council and Planning Commission on January 29, 1990, and of a regular meeting of the City Council on February 12, 1990, were approved and accepted as written. Xj PAYMENT OF BILLS Demands Nos. 4341 through 4370, in the amount of $20,119.91, were approved for payment from the General Fund. Demand No. 4340 was voided. - FINANCIAL STATEMENT The Financial Statement for the month of January, 1990, was accepted as presented. RESOLUTION NO. 603 Resolution No. 603, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ESTABLISHING VOTING PRECINCTS AND POLLING PLACES, APPOINTING PRECINCT BOARD MEMBERS AND FIXING COMPENSATION FOR THE GENERAL MUNICIPAL ELECTION ON TUESDAY, APRIL 10, 1990, CALLED BY RESOLUTION NO. 600 OF THE CITY COUNCIL" was approved and adopted. OLD BUSINESS ZONING CASE NO. 410, LEONARDO PINEDA. 10 UPPER BLACKWATER CANYON ROAD The City Manager reported that a revised site plan, reflecting the Planning Commission's approval and indicating the approved driveway configuration, has been submitted. The revised plan shall be i] UM FEBRUARY 26, 1990 marked Exhibit "A", as referred to in the Resolution of Approval. A copy of the revised plan was included in the Council's packets for their review. The report of approval from the Planning Commission was received for the file. MATTER OF UNDERGROUNDING ON EUCALYPTUS LANE The City Manager reported that a letter, dated February 22, 1990,. has been received from the law firm of Pass & Carlson, representing Mr. John Pollock, 6 Eucalyptus Lane, in the matter of undergrounding of the utilities at numbers 4 and 6 Eucalyptus Lane. As a result of this correspondence, staff recommended that this matter be referred to the City Attorney for review and comment on both the staff report and the letter from Nancy Harden of Pass & Carlson. The report and letter were received, and referred to the City 00 Attorney for review and comment. Mr. Kevin Ennis indicated that the City Attorney could have a report prepared on this matter for the next LD Council meeting. -) JOHNS CANYON ROAD/CHESTNUT LANE SEWER ASSESSMENT DISTRICT PETITION Q The City Manager reported that, as a result of conversations with an individual from the City Attorney's office who specializes in assessment districts and redevelopment, there has been a slight change in the staff recommendations outlined in the staff report. Staff would recommend: (1) that the Council direct the City Attorney to make some revisions to the petition; (2) accordingly, direct staff to make the appropriate revisions to the petition; (3) have the proponents of the petition recirculate the petition. The suggested revisions to the petition are due to a change in State law. When the petition was originally drafted it was believed that an estimated total amount of the assessment was not required to be a part of the petition; however, as of January 1, 1990, it is a requirement. Therefore, the City Attorney's office has recommended that an estimate be obtained, "and included in that section of the petition which addresses the< issue of the estimated total cost of the total project. This is a not.ce requirement to the petition signers. Also, in section 6 of the petition that was submitted, at the very end of the last sentence, there was written in a "not to exceed $20,000.00" figure. The City Attorney's office has recommended that that language be -incorporated into the body of the petition, as opposed to being handwritten in. Mayor Pro Tem Heinsheimer verified that the above recommendations were satisfactory to the petition proponents. Staff also recommended that the Council direct staff to enter into negotiations with ASL, and return with a draft contract for the Council's review and consideration at their next meeting. The matter of the selection of the firm was discussed. The City Manager indicated that the City would select the firm, not the petitioners. Mayor Pro Tem Heinsheimer verified that the petitioners would not be limited or burdened by this action, and would have a voice in the action taken. The City Manager explained that ASL was the lowest, responsible bidder. Dr. William Peters, 11 Johns Canyon Road, commented that he had recently requested South Bay Engineering to submit a bid for the project. The City Manager explained that it would not be recommended to select a firm to do a public works project that also does private consulting work in the City. Mr. Kevin Ennis, Assistant City Attorney, confirmed that the Council was directing staff to continue to negotiate a proposed agreement with ASL, to be considered by the Council at a future date. - 2 402 FEBRUARY 26, 1990 BID PACKAGE FOR CITY HALL RENOVATION The City Manager reported that, included in the Council's packets, was a proposed bid packet for the purpose of soliciting bids, pursuant to State law, for the expansion and remodeling of City Hall, essentially, in the front lobby area. The bid package indicates that this will be a design and build project. The wording in th specifications states that the prospective bidder shall provide schematic design for the proposed remodel. The City Manager explaine that there will be a pre-bid conference to assist prospective bidders and explain more precisely what the City is looking for in thi project. The City Manager assured the Council that staff would be meeting with the Council Sub -committee which has been dealing with this matter, Councilman Pernell and Councilwoman Swanson, to make certain that what is presented to prospective bidders at the pre-bid conference reflects the desires of the Council. The Council unanimously agreed that, prior to the pre-bid conference, staff and the Council's Sub -committee prepare proposed specifications and details to be presented at the bidders conference, for the full Council's review, comment, and approval. Councilwoman Swanson moved that the bid packet be approved, and published to call for bids. Councilwoman Murdock seconded the motion, and it carried unanimously. NEW BUSINESS There were no matters of New Business for the Council's consideration. OPEN AGENDA No one spoke on the Open Agenda. MATTERS FROM MEMBERS OF THE CITY COUNCIL GTE PROPOSAL Mr. Kevin Peterson, District Manager for GTE, presented some background information on the history of cable television relative to telephone companies. Mr. Peterson explained that technology has developed, by way of fiber -optics, such that the telephone company is urging Congress to amend the Cable Act of 1984 to allow the telephone company to enter into the video services business. Following a lengthy presentation, Mr. Peterson explained that GTE would like the City of Rolling Hills to formally take action supporting the Gore Bill (SB 1068) and the Boucher Bill (AB 2437). Mayor Pro Tem Heinsheimer suggested that the Council's Legislative Sub -committee review the above mentioned bills, and report back to the Council at the next meeting. The Council was in agreement with this suggestion. MIRALESTE HOMES TOUR Due to the absence of Mayor Leeuwenburgh, the City Manage reported that the Miraleste Homes Tour will be in April, 1990. Ther will be three homes in Rolling Hills that will be included in the tour, two on Saddleback Road and one on Portuguese Bend Road. Also, the luncheon house is in Rolling Hills, on Saddleback Road. The Traffic Commission has reviewed this matter, and has made recommendations to the Association, who will be considering those recommendations at their meeting on Thursday, March 1. - 3 - FEBRUARY 26, 1990 EARTH DAY 4 Q'.3% Councilman Pernell explained that Earth Day is a celebration, world-wide, to raise the awareness of individuals on the environment. He has asked the Wildlife Preservation Committee to consider participating in this event on April 22, 1990, at Palos Verdes High School. Councilman Pernell explained that one of the Committee Members is already involved in this celebration, and is proposing to have a booth at this event, which might require a minimum expenditure. The City Manager reported that the amount to secure the booth is estimated to be about $30.00. Councilwoman Swanson moved approval of the Wildlife Preservation Committee's participation in the Earth Day celebration on April 22, 1990, at Palos Verdes High School, and that they be authorized to secure a booth for the event. Councilwoman Murdock seconded the motion, and it carried unanimously. 00 DISASTER PREPAREDNESS 7-1 LO Councilwoman Swanson reported that she had attended a luncheon, where the Mayor of San Francisco spoke on earthquake preparedness and emphasized several important steps that should be taken when m preparing, in advance, for an emergency, e.g., simulated drills, Q communication contingencies, crowd control measures, experienced and knowledgeable individuals to prepare a disaster plan, contingency for non-English speaking people, etcetera. MATTERS FROM STAFF RECYCLING PROGRAM The City Manager announced that on Friday, March 2, at 7:30 a.m., he would be meeting with representatives from BFI to discuss recycling program alternatives. Mayor Leeuwenburgh and Councilman Pernell will be attending that meeting. CABLE TELEVISION The City Manager reported that there would be a meeting with representatives from Dimension Cable on Wednesday, February 28, at 7:30 a.m., to discuss the next step in the cable process. Councilman Pernell and Mayor Pro Tem Heinsheimer will be attending that meeting. REPORT ON STATUS OF ITEMS FROM 1989 COUNCIL RETREAT It was the consensus of the Council that this matter be held on the agenda to allow Mayor Leeuwenburgh the opportunity to hear this report. DISASTER PREPAREDNESS TASK FORCE The City Manager reported Preparedness Task Force would be 8:00 a.m., at Hesse Park, to Peninsula -wide disaster plan. FLOW -CHART PROGRAM that the Peninsula Disaster meeting on Thursday, March 1, at discuss ways of preparing a The City Manager pointed out that the City now has a software program specifically for the purpose of flow charting. It can be used to develop the annual budget process calendar, as well as many other flow charting capabilities. NELL MIRELS RECOGNITION DINNER A recognition dinner for the former Mayor of Rolling Hills Estates, Nell Mirels, will be on Thursday, March 8, 1990. - 4 - FEBRUARY 26, 1990 REPORT ON FIRE The City Manager reported that there was a very small fire in the vicinity of 6 Georgeff Road, which appears to have been started by a discarded cigarette. It burned a patch of grass about 20 feet square in size. The Fire Department responded very quickly, and.should be commended. It was also noticed that there was a suspicious young person in the vicinity, to which the Sheriff's Department responded immediately, and should be commended. RECESS TO CLOSED SESSION The meeting was recessed at 8:44 p.m. for the purpose of conducting a Closed Session to discuss pending litigation (Mohr v. City of Rolling Hills) and a condition of property at 1 Georgeff Road. CLOSED SESSION A Closed Session was held, during which the matter of Mohr v. City of Rolling Hills was discussed, as well as concerns regarding property at 1 Georgeff Road. RECONVENE The meeting was reconvened at 9:20 p.m. ADJOURNMENT Mayor Pro Tem Heinsheimer adjourned the meeting at 9:21 p.m. APPROVED: Mayor - 5 - City Clerk