2/26/1990MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
February 26, 1990
A regular meeting of the City Council of the City of Rolling
Hills was called to order at 7:33 p.m., in the Council Chamber at the
City Hall/Administration Building, 2 Portuguese Bend Road, Rolling
Hills, California, by Mayor Pro Tem Heinsheimer on Monday, February
26, 1990.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
CONSENT CALENDAR
Councilwoman Murdock, Councilman Pernell,
Councilwoman Swanson, Mayor Pro Tem Heinsheimer
Mayor Leeuwenburgh (excused)
Terrence L. Belanger
Kevin Ennis
Kevin Peterson
Ann Johnson
Frank Hill
William Peters
City Manager
Asst. City Attorney
GTE District Manager
Los Angeles Times
Resident
Resident
Councilman Pernell moved that.the items on the Consent Calendar
be approved as presented. Councilwoman Murdock seconded the motion,
and it carried unanimously.
APPROVAL OF MINUTES
The minutes of an adjourned joint meeting of the City Council and
Planning Commission on January 29, 1990, and of a regular meeting of
the City Council on February 12, 1990, were approved and accepted as
written.
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PAYMENT OF BILLS
Demands Nos. 4341 through 4370, in the amount of $20,119.91, were
approved for payment from the General Fund. Demand No. 4340 was
voided. -
FINANCIAL STATEMENT
The Financial Statement for the month of January, 1990, was
accepted as presented.
RESOLUTION NO. 603
Resolution No. 603, entitled "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS, CALIFORNIA, ESTABLISHING VOTING PRECINCTS
AND POLLING PLACES, APPOINTING PRECINCT BOARD MEMBERS AND FIXING
COMPENSATION FOR THE GENERAL MUNICIPAL ELECTION ON TUESDAY, APRIL 10,
1990, CALLED BY RESOLUTION NO. 600 OF THE CITY COUNCIL" was approved
and adopted.
OLD BUSINESS
ZONING CASE NO. 410, LEONARDO PINEDA. 10 UPPER BLACKWATER CANYON ROAD
The City Manager reported that a revised site plan, reflecting
the Planning Commission's approval and indicating the approved
driveway configuration, has been submitted. The revised plan shall be
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FEBRUARY 26, 1990
marked Exhibit "A", as referred to in the Resolution of Approval. A
copy of the revised plan was included in the Council's packets for
their review.
The report of approval from the Planning Commission was received
for the file.
MATTER OF UNDERGROUNDING ON EUCALYPTUS LANE
The City Manager reported that a letter, dated February 22, 1990,.
has been received from the law firm of Pass & Carlson, representing
Mr. John Pollock, 6 Eucalyptus Lane, in the matter of undergrounding
of the utilities at numbers 4 and 6 Eucalyptus Lane. As a result of
this correspondence, staff recommended that this matter be referred to
the City Attorney for review and comment on both the staff report and
the letter from Nancy Harden of Pass & Carlson.
The report and letter were received, and referred to the City
00 Attorney for review and comment. Mr. Kevin Ennis indicated that the
City Attorney could have a report prepared on this matter for the next
LD Council meeting.
-) JOHNS CANYON ROAD/CHESTNUT LANE SEWER ASSESSMENT DISTRICT PETITION
Q The City Manager reported that, as a result of conversations with
an individual from the City Attorney's office who specializes in
assessment districts and redevelopment, there has been a slight change
in the staff recommendations outlined in the staff report. Staff
would recommend: (1) that the Council direct the City Attorney to
make some revisions to the petition; (2) accordingly, direct staff to
make the appropriate revisions to the petition; (3) have the
proponents of the petition recirculate the petition. The suggested
revisions to the petition are due to a change in State law. When the
petition was originally drafted it was believed that an estimated
total amount of the assessment was not required to be a part of the
petition; however, as of January 1, 1990, it is a requirement.
Therefore, the City Attorney's office has recommended that an estimate
be obtained, "and included in that section of the petition which
addresses the< issue of the estimated total cost of the total project.
This is a not.ce requirement to the petition signers. Also, in
section 6 of the petition that was submitted, at the very end of the
last sentence, there was written in a "not to exceed $20,000.00"
figure. The City Attorney's office has recommended that that language
be -incorporated into the body of the petition, as opposed to being
handwritten in.
Mayor Pro Tem Heinsheimer verified that the above recommendations
were satisfactory to the petition proponents.
Staff also recommended that the Council direct staff to enter
into negotiations with ASL, and return with a draft contract for the
Council's review and consideration at their next meeting.
The matter of the selection of the firm was discussed. The City
Manager indicated that the City would select the firm, not the
petitioners. Mayor Pro Tem Heinsheimer verified that the petitioners
would not be limited or burdened by this action, and would have a
voice in the action taken. The City Manager explained that ASL was
the lowest, responsible bidder. Dr. William Peters, 11 Johns Canyon
Road, commented that he had recently requested South Bay Engineering
to submit a bid for the project. The City Manager explained that it
would not be recommended to select a firm to do a public works project
that also does private consulting work in the City.
Mr. Kevin Ennis, Assistant City Attorney, confirmed that the
Council was directing staff to continue to negotiate a proposed
agreement with ASL, to be considered by the Council at a future date.
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FEBRUARY 26, 1990
BID PACKAGE FOR CITY HALL RENOVATION
The City Manager reported that, included in the Council's
packets, was a proposed bid packet for the purpose of soliciting bids,
pursuant to State law, for the expansion and remodeling of City Hall,
essentially, in the front lobby area. The bid package indicates that
this will be a design and build project. The wording in th
specifications states that the prospective bidder shall provide
schematic design for the proposed remodel. The City Manager explaine
that there will be a pre-bid conference to assist prospective bidders
and explain more precisely what the City is looking for in thi
project.
The City Manager assured the Council that staff would be meeting
with the Council Sub -committee which has been dealing with this
matter, Councilman Pernell and Councilwoman Swanson, to make certain
that what is presented to prospective bidders at the pre-bid
conference reflects the desires of the Council.
The Council unanimously agreed that, prior to the pre-bid
conference, staff and the Council's Sub -committee prepare proposed
specifications and details to be presented at the bidders conference,
for the full Council's review, comment, and approval.
Councilwoman Swanson moved that the bid packet be approved, and
published to call for bids. Councilwoman Murdock seconded the motion,
and it carried unanimously.
NEW BUSINESS
There were no matters of New Business for the Council's
consideration.
OPEN AGENDA
No one spoke on the Open Agenda.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
GTE PROPOSAL
Mr. Kevin Peterson, District Manager for GTE, presented some
background information on the history of cable television relative to
telephone companies. Mr. Peterson explained that technology has
developed, by way of fiber -optics, such that the telephone company is
urging Congress to amend the Cable Act of 1984 to allow the telephone
company to enter into the video services business. Following a
lengthy presentation, Mr. Peterson explained that GTE would like the
City of Rolling Hills to formally take action supporting the Gore Bill
(SB 1068) and the Boucher Bill (AB 2437).
Mayor Pro Tem Heinsheimer suggested that the Council's
Legislative Sub -committee review the above mentioned bills, and report
back to the Council at the next meeting. The Council was in agreement
with this suggestion.
MIRALESTE HOMES TOUR
Due to the absence of Mayor Leeuwenburgh, the City Manage
reported that the Miraleste Homes Tour will be in April, 1990. Ther
will be three homes in Rolling Hills that will be included in the
tour, two on Saddleback Road and one on Portuguese Bend Road. Also,
the luncheon house is in Rolling Hills, on Saddleback Road. The
Traffic Commission has reviewed this matter, and has made
recommendations to the Association, who will be considering those
recommendations at their meeting on Thursday, March 1.
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FEBRUARY 26, 1990
EARTH DAY
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Councilman Pernell explained that Earth Day is a celebration,
world-wide, to raise the awareness of individuals on the environment.
He has asked the Wildlife Preservation Committee to consider
participating in this event on April 22, 1990, at Palos Verdes High
School. Councilman Pernell explained that one of the Committee
Members is already involved in this celebration, and is proposing to
have a booth at this event, which might require a minimum
expenditure. The City Manager reported that the amount to secure the
booth is estimated to be about $30.00.
Councilwoman Swanson moved approval of the Wildlife Preservation
Committee's participation in the Earth Day celebration on April 22,
1990, at Palos Verdes High School, and that they be authorized to
secure a booth for the event. Councilwoman Murdock seconded the
motion, and it carried unanimously.
00 DISASTER PREPAREDNESS
7-1
LO Councilwoman Swanson reported that she had attended a luncheon,
where the Mayor of San Francisco spoke on earthquake preparedness and
emphasized several important steps that should be taken when
m preparing, in advance, for an emergency, e.g., simulated drills,
Q communication contingencies, crowd control measures, experienced and
knowledgeable individuals to prepare a disaster plan, contingency for
non-English speaking people, etcetera.
MATTERS FROM STAFF
RECYCLING PROGRAM
The City Manager announced that on Friday, March 2, at 7:30 a.m.,
he would be meeting with representatives from BFI to discuss recycling
program alternatives. Mayor Leeuwenburgh and Councilman Pernell will
be attending that meeting.
CABLE TELEVISION
The City Manager reported that there would be a meeting with
representatives from Dimension Cable on Wednesday, February 28, at
7:30 a.m., to discuss the next step in the cable process. Councilman
Pernell and Mayor Pro Tem Heinsheimer will be attending that meeting.
REPORT ON STATUS OF ITEMS FROM 1989 COUNCIL RETREAT
It was the consensus of the Council that this matter be held on
the agenda to allow Mayor Leeuwenburgh the opportunity to hear this
report.
DISASTER PREPAREDNESS TASK FORCE
The City Manager reported
Preparedness Task Force would be
8:00 a.m., at Hesse Park, to
Peninsula -wide disaster plan.
FLOW -CHART PROGRAM
that the Peninsula Disaster
meeting on Thursday, March 1, at
discuss ways of preparing a
The City Manager pointed out that the City now has a software
program specifically for the purpose of flow charting. It can be used
to develop the annual budget process calendar, as well as many other
flow charting capabilities.
NELL MIRELS RECOGNITION DINNER
A recognition dinner for the former Mayor of Rolling Hills
Estates, Nell Mirels, will be on Thursday, March 8, 1990.
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FEBRUARY 26, 1990
REPORT ON FIRE
The City Manager reported that there was a very small fire in the
vicinity of 6 Georgeff Road, which appears to have been started by a
discarded cigarette. It burned a patch of grass about 20 feet square
in size. The Fire Department responded very quickly, and.should be
commended. It was also noticed that there was a suspicious young
person in the vicinity, to which the Sheriff's Department responded
immediately, and should be commended.
RECESS TO CLOSED SESSION
The meeting was recessed at 8:44 p.m. for the purpose of
conducting a Closed Session to discuss pending litigation (Mohr v.
City of Rolling Hills) and a condition of property at 1 Georgeff Road.
CLOSED SESSION
A Closed Session was held, during which the matter of Mohr v.
City of Rolling Hills was discussed, as well as concerns regarding
property at 1 Georgeff Road.
RECONVENE
The meeting was reconvened at 9:20 p.m.
ADJOURNMENT
Mayor Pro Tem Heinsheimer adjourned the meeting at 9:21 p.m.
APPROVED:
Mayor
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City Clerk