3/26/1990MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
March 26, 1990
A regular meeting of the City Council of the City of Rolling
Hills was called to order at 7:34 p.m., in the Council Chamber at the
City Hall/Administration Building, 2 Portuguese Bend Road, Rolling
Hills, California, by Mayor Leeuwenburgh on Monday, March 26, 1990.
ROLL CALL
PRESENT: Councilman Heinsheimer, Councilwoman Murdock,
Councilwoman Swanson, Mayor Leeuwenburgh
ABSENT: Councilman.Pernell (excused)
T -q. ALSO PRESENT: Terrence L. Belanger City Manager
�. Ray Hamada Principal Planner
�» Ann Johnson Los Angeles Times
Com. Rear Admiral Kime U. S. Coast Guard
' Bill Peters Resident
Ron Warmbier Resident
Numerous Residents of the City and
Members -of the United States Coast Guard
CONSENT CALENDAR
Councilwoman Swanson moved that the items on the Consent Calendar
be approved as presented. Councilwoman Murdock seconded the motion,
and it carried unanimously.
APPROVAL OF MINUTES
The minutes of a regular meeting of the City Council held on
March 12, 1990, were approved and accepted as written.
PAYMENT OF BILLS
Demands Nos. 4411 through 4447, in the amount of $46,024.06, were
approved for payment from the General Fund.
FINANCIAL STATEMENT
The Financial Statement for the month of February, 1990, was
accepted as presented.
RESOLUTION NO. 604: CANVASS OF MUNICIPAL ELECTION,
Resolution No. 604, entitled "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS, CALIFORNIA, ORDERING THE CANVASS OF THE
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 10, 1990, BE
MADE BY THE CITY CLERK", was unanimously approved and adopted.
OLD BUSINESS
JOHNS CANYON/CHESTNUT LANE SEWER ASSESSMENT DISTRICT PETITION
The City Manager explained that the matter of the proposed Johns
Canyon Road/Chestnut Lane Sewer Assessment District has been before
the Council previously for consideration. Two issues have been
raised. First, staff needs direction regarding the posting or not
posting of a cash deposit, by the petitioners, that would cover the
estimated preliminary district formation costs. Second, direction
needs to be given as to which of the engineering firms the staff
should enter into negotiations with, ASL Consulting or South Bay
Engineering. South.Bay Engineering submitted a proposal on March 21,
1990, which indicates a "not to exceed" amount of $7,200.00. The ASL
proposal specifies a "not to exceed" amount of $11,110.00.
The City Manager explained that pursuant to the petition that was
originally submitted to the Council, the petitioners agreed to
obligate themselves to pay their pro rata share of incurred costs, up
to $20,000.00, in the event that the district did not form.
Subsequently, the City Attorney recommended that the petition be
revised requiring a $20,000.00 deposit at the time the petition is
submitted.
Councilwoman Swanson inquired if the two engineering bids that
have been submitted are equivalent with respect to the scope of work
that would be performed. Mr. Bill Peters indicated that the scope of
work would be identical.
With regard to the issue of the deposit, the City Manager
explained that, essentially, if the district is not formed, the
deposit would be applied to any obligations incurred toward that end.
If the district is formed, all preliminary costs would be folded into
the final district costs and would become a cost of the district,
which would be put on a bond.
Mr. Bill Peters remarked on this issue, and explained that he did
not promote this project on the premise that an up -front deposit would
be required; he fears this may be a difficult idea to sell to the
petitioners. Also, the amount would be divided among 6 individuals
instead of 7, as one resident abstained from participating since they
are selling their home and leaving the community. Mr. Peters also
feels that $20,000.00 may be a little high, and feels that $15,000.00
is probably more accurate.
This matter was discussed at length. Councilman Heinsheimer
commented that since this is a pilot project, it is important to
resolve these problems. Councilwoman Murdock remarked that a process
should be established that can be followed in the future.
Mr. Peters also noted that the bonding costs are an unknown
factor, and may be unreasonable for such a small project.
Ultimately, the Council suggested that a Council representative
and staff work with Mr. Peters and the petitioners to try to determine
reasonable estimated costs for the formation of the district. The
City Manager suggested discussing this matter with a financial analyst
to determine the approximate cost of bonding.
Councilwoman Swanson commented on the importance of staff
providing whatever assistance and information that may be helpful to
Mr. Peters. Mr. Peters indicated that staff has been very
accommodating and helpful, and that he has received whatever
information he has needed.
The matter was held on the agenda for the gathering of additional
information.
PRESENTATION TO UNITED STATES COAST GUARD
The Mayor presented Rear Admiral J. William Kime with a
proclamation, commemorating the Bicentennial of the United States
Coast Guard.
Rear Admiral Rime addressed the Council, and gave a presentation
on the activities and responsibilities of the United States Coast
Guard. At the conclusion of his presentation, Rear Admiral Kime t
presented the City with a framed Coast Guard flag, commemorating their
200th anniversary.
NEW BUSINESS
PLANNING COMMISSION ACTIONS - FEBRUARY 20, 1990, & MARCH 17, 1990
411
ZONING CASE NO. 415. ROBERT FELTON, 14 UMR BLACKWATER CANYON ROAD
This is a request for a Conditional Use Permit for a guest house,
and a request for Site Plan Review for the proposed guest house at 14
Upper Blackwater Canyon, Lot 97-2-RH.
Following two public hearings and a field inspection of this
property, the Planning Commission found that the proposed guest house
would not be compatible with the purposes and objectives of the Zoning
Ordinance and General Plan, and unanimously voted to deny this
request.
The report of denial of Zoning Case No. 415 was received for the
file by the City Council.
ZONING CASE NO. 417, KENT BROWNING, 64 SADDLEBACK ROAD
Zoning Case No. 417 is a request for Site Plan Review for a
proposed detached garage/stable structure, residential addition, and
00 relocated pool at 64 Saddleback Road, Lots 7-RH and 1-A-RH.
71 The Planning Commission approved the expansion of the existing
LD residence into the now existing attached garage. The Commission then
7 approved the proposed detached six -car garage, with attached stable,
Co structure.
Q The Council discussed this matter, and there were concerns
expressed about the use of the proposed new structure and the fact
that there would be vehicular access to this large second structure.
Therefore, Councilman Heinsheimer moved that the Council take
jurisdiction of this matter. Councilwoman Swanson seconded the
motion, and it carried unanimously. A public hearing on this matter
was scheduled for Tuesday, April 17, 1990, at 7:30 p.m.
ORDINANCE NO. 224: GOVERNING FRANCHISES FOR CABLE TELEVISION SYSTEMS
The City Manager explained that this is an ordinance, which was
drafted by the City Attorney, governing cable television franchises in
the City of Rolling Hills.
Councilwoman Murdock raised the question of the authority of the
City to grant rights-of-way over private property.
The City Manager commented that the City Attorney is researching
this matter and will be preparing an opinion, which should be
available for the Council's review prior to the second reading of this
proposed ordinance. If he determines that this ordinance would have
no force and effect, then the Council could simply decide not proceed
with the second reading and adoption of the ordinance.
Thus, Councilman Heinsheimer moved introduction of Ordinance No.
224, entitled "AN ORDINANCE OF THE CITY OF ROLLING HILLS GOVERNING
FRANCHISES FOR CABLE TELEVISION SYSTEMS GRANTED BY THE CITY AND
AMENDING - TITLE 5 OF THE ROLLING HILLS MUNICIPAL CODE", and -that
reading in full be waived. Councilwoman Swanson seconded the motion,
and it carried unanimously.
The City. Manager noted further that, in the past, pursuant to the
Zoning Ordinance, utilities have been required to obtain a Conditional
Use Permit to operate in the City.
OPEN AGENDA
No one spoke on the Open Agenda.
14ATTERS FROM MEMBERS OF THE CITY COUNCIL
DISASTER PREPAREDNESS COMMITTEE
412
Mayor Leeuwenburgh reported that she had polled the Members of
the General Plan Advisory Committee, and received very positive
responses about their desire to serve on the Disaster Preparedness
Committee. The Committee will be comprised of 15 members,
representing all organizations in the City, and will meet on the same
day that the GPAC was previously meeting. Dr. Witte indicated that
the Wildlife Preservation Committee would be willing to adjust their
meeting day and time accordingly.
CITY AWARDS/PLAOUE POLICY
The Council discussed establishing a policy on the awarding of
plaques and proclamations.
Councilwoman Murdock expressed her feeling that Commissioners
should be recognized at the end of each term served, as opposed to
waiting until they resign. She also felt that for positions that are
not ongoing, a certificate of appreciation would be appropriate, but,
for positions that are appointed for an extended term, a City plaque
would be appropriate.
It was the consensus of the Council that the form of recognition,
whether it be a certificate, proclamation or City plaque, should be
left to the discretion of the Mayor.
Councilwoman Swanson mentioned that the City Treasurer, Larry
Courtright, should be recognized for all his expertise and service to
the City.
WILDLIFE
Councilman Heinsheimer reported
Mayor Leeuwenburgh reported seeing
during a Traffic Commission field
that she has spotted a grey fox in her
ELMER OMOHUNDRO'S RETIREMENT DINNER
seeing a pheasant in his yard.
a pheasant on Eucalyptus Lane
trip. Councilwoman Swanson noted
neighborhood.
Mayor Leeuwenburgh reported that she, Councilman Pernell, and
their respective spouses attended the retirement dinner for Captain
Elmer Omohundro, of the Los Angeles County Sheriff's Department.
CALIFORNIA CONTRACT CITIES ASSOCIATION
Councilwoman Swanson reported that she attended the California
Contract Cities Association (COCA) meeting, and they elected a
treasurer and secretary.
FEE SCHEDULE FOR SITE PLAN REVIEW
Councilwoman Swanson requested that the staff prepare a report on
the current fee schedule and how it was determined. She feels this
matter should be reviewed, and that perhaps it would be appropriate to
assess different fees for different types of projects.
The City Manager indicated that a report is being prepared on
proposed revisions to the fee schedule to establish a fee for
subdivision applications. He will include in that report suggested
revisions to the Site Plan Review fee to accommodate minor projects.
CITY SELECTION COMMITTEE
Mayor Leeuwenburgh reported that the City Selection Committee met
to elect a representative to the AQMD Board. The Mayor informed the
Council that Mr. Braude was elected, in protest.
MATTERS FROM STAFF
RECYCLING PROGRAM
- 4 -
C
00
7
a
17
U
413
The City Manager reported that a proposal has been submitted by
HFI, which the Council received previously for review and comment.
The District Manager has indicated that he will have, for the
Council's review at the next meeting, three different receptacles.
FIRE
The City Manager reported that there was a small fire today, at
the Blackwater Canyon/Williamsburg/Middleridge intersection. It
appears to have been caused by a Southern California Edison insulator
that blew. Approximately 500 square feet was burned. Southern
California Edison responded very quickly to repair the problem, and
there was no loss of electrical service. Two engines responded to the
fire, and extinguished it very quickly.
SOUTHWEST AREA PLANNING COUNCIL MEETING
The City Manager announced that the City Attorney, Mr. Michael
Jenkins, will be giving a presentation at the Southwest Area Planning
Council (SWAPC) meeting at 12:00 noon on Friday, March 30, at the
Palos Verdes Country Club.
1990 COUNCIL -STAFF RETREAT
Staff suggested the weekend of April 27-29, for the annual
Council -Staff retreat.
CLOSED SESSION
A Closed Session was not required.
ADJOURNMENT
Mayor Leeuwenburgh adjourned the meeting at 9:05 p.m.,.to Monday,
April 9, 1990, at 8:00 a.m.
APPROVED:
Mayor
- 5 -
City Clerk