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4/17/1990l 415 MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA April 17, 1990 An adjourned meeting of the City Council of the City of Rolling Hills was called to order at 7:35 p.m. in the Council Chamber at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Leeuwenburgh on Tuesday, April 17, 1990. MOLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilwoman Murdock, Councilman Pernell, Councilwoman Swanson, Mayor Leeuwenburgh Councilman Heinsheimer (excused) Terrence L. Belanger Ray Hamada L. D. Courtright Julie Roberts Chief James Corbett Capt. Dennis Gillard Ann Johnson Kurt Donat Flavio Bisignano Tom Boyd Kent Browning Bill Cross Evie Hankins Frank Hill Ken Leeuwenburgh Beverly Pernell Ron Warmbier City Manager Principal Planner City Treasurer Secretary L.A. Co. Fire Dept. Lomita Sheriff's Stn. Los Angeles Times Architect Resident Resident Resident Resident Resident Resident Resident Resident Resident CANVASS OF GENERAL MUNICIPAL ELECTION ON APRIL 10, 1990 CERTIFICATION OF CANVASS OF GENERAL MUNICIPAL ELECTION The City Manager certified the results of the General Municipal Election held on April 10, 1990, pursuant to "Exhibit A" (attached). "SOLUTION NO. 605: RECITING THE FACT OF THE GENERAL MUNICIPAL BLECTION. DECLARING THE RESULT AND OTHER MATTERS PROVIDED BY LAW Councilman Pernell moved approval and adoption of Resolution No. 605, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON APRIL 10, 1990, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW". Councilwoman Swanson seconded the motion, and it carried unanimously. ADMINISTRATION OF OATHS OF OFFICE The City Clerk administered the oaths of office to Councilmembers Leeuwenburgh, Murdock, and Swanson, who were reelected at the General Municipal Election on April 10, 1990, for four year terms as Members of the City Council. RECESS The meeting was recessed for a brief reception. The meeting was reconvened at 8:00 p.m. 1 OPEN AGENDA Dr. Flavio Bisignano, Member of the Wildlife Preservation Committee, reported on the preparations for a booth at the Earth Day celebration on April 22, 1990, at Palos Verdes High School from 10:00 a.m. to 5;00 p.m. The City Manager noted that a resident of Rolling Hills, Mr. John Rowlands, provided a banner to place in the City's booth. Councilwoman Swanson requested that a letter of appreciation be sent to Mr. Rowlands. Mr. Bill Cross, 63 Portuguese Bend Road South, inquired about the status of the slab protruding into the roadway on Portuguese Bend Road South, in the Flying Triangle area. The City Manager indicated that the City has put in a rehabilitation order with Los Angeles County, as well as for the neighboring property and 4 Wrangler. The Planner commented that the County has notified the property owners of their responsibility. The City Manager explained that the City will proceed with the rehabilitation if the property owners neglect to take act, and would be billed for the cost of the rehabilitation. Councilwoman Swanson verified that when the slab is removed, it would be done in a safe and appropriate manner. Mayor Leeuwenburgh asked that staff report back to the Council on the progress of this matter. CONSENT CALENDAR Resolution No. 606 regarding establishing an investment policy, and the minutes of March 26, 1990, were removed from the Consent Calendar, Councilwoman Swanson moved that the remaining items on the Consent Calendar be approved and accepted as presented. Councilman Parnell seconded the motion, and it carried unanimously. APPROVAL OF MINUTES The minutes of an adjourned meeting of the City Council on April 9, 1990, were approved as written. Councilman Parnell, moved that the minutes of a regular meeting of the City Council on March 26, 1990, be approved as corrected. Councilwoman Murdock seconded the motion, and it carried unanimously. PAYMENT OF BILLS Demands Nos. 4448 through 4462, in the amount of 16,142.71, and demands nos. 4463 through 4500, in the amount of $40,885.35, were approved for payment from the General Fund. REJECTION OF CLAIM BY CALIFORNIA WATER SERVICE COMPANY The Council voted unanimously to reject the claim filed by California Water Service Company. RESOLUTION NO. 606: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AN INVESTMENT POLICY - (AMENDING EXISTING POLICY) The City Manager explained that Resolution No. 606 had been revised, eliminating irrelevant paragraphs which were not pertinent to Rolling Hills. The revised resolution reflects the recommendation to amend the City's existing investment policy to expand investment alternatives. He noted that the expanded investment menu has one common restriction, i.e., that all investment of monies must be with financial instruments that are federally insured. Councilman Parnell suggested that in the next to last paragraph the word "daily" be eliminated. Councilwoman Swanson moved that Resolution No. 606, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AN INVESTMENT POLICY", be approved and adopted, as amended. The motion was seconded by Councilman Parnell, and carried unanimously. 0 41'7 QRDINANCE NO. ;24:_ GOVE 1,�,NG FRANCHISES FOR CABLE TELEVIS ON SYSTWS The City Manager explained that this is an ordinance, drafted by. the City Attorney, governing franchises for cable television systems granted by the City and amending Title 5 of the Rolling Hills Municipal Code. The ordinance was introduced at the March 26, 1990, Council meeting, and is before the City Council for its second reading and adoption. Councilwoman Murdock inquired if the City Attorney had provided a written opinion regarding the issue of the Council's authority to grant rights over private property. The City Manager advised the Council that, to date, a written opinion has not been received. Councilman Pernell suggested that this be held on the agenda, and continued to the next meeting, to allow the City Attorney the opportunity to provide a written opinion. He also suggested that a copy of this ordinance be forwarded to the Rolling Hills Community 00 Association Board of Directors and their legal counsel, for review. T -i The City Council concurred, and Mayor Leeuwenburgh ordered that this Lo matter be continued :to the Council's next meeting on April 23, 1990. Councilwoman Swanson pointed out that representatives of the Community Association have participated in the discussions regarding cable d television and the franchising process. The City Manager clarified that this ordinance does not, in any way, usurp the authority of the Rolling Hills Community Association. lz!l: ff� _1_1 There were no matters of New Business for the Council's consideration. PUBLIC HEARING ZONING CASE NO. 417. KENT BROWNING. 64 SADDLEBACK ROAD Zoning Case No. 417 is a request for Site Plan Review for a proposed detached garage/stable structure, residential. addition, and relocated pool. The Planning Commission, on March 17, 1990, voted unanimously to grant Site Plan Review approval for this project. The City Council chose to take jurisdiction of Zoning Case No. 417, and scheduled a public hearing for April 17, 1990. The Principal Planner briefed the City Council. He explained that the applicants, Mr. and Mrs. Kent Browning, have proposed the construction of a detached garage and barn building, at 64 Saddleback Road. The garage portion of the structure is proposed to be 11848 square feet. The barn portion of the structure is proposed to be 848 square feet. The total square footage of the proposed structure would be approximately 2,696. The overall height of the proposed building will be 25.5 feet. The net area of the property is 151,685 square feet. with the addition of the 2,696 square foot garage/barn, the structural lot coverage would be 8,529 square feet, equalling 5.6% of the net lot area. The existing garage, which is attached to the residence, is proposed to be converted to living area. It appears that the primary issues to be considered are: 1. The conversion of the attached garage area to living area; 2. The construction of a detached garage building.to fulfill the minimum two -car, enclosed garage requirement; 3. The construction of a barn or stable, which is attached to the primary garage structure, specifically, a two-story barn; - 3 - 4. The compatibility of the mixed-use configuration of a garage and a barn/stable, specifically, with the primary garage; and, 5. The construction of a barn/stable related to intended use, i.e., will the building be used for the keeping of horses or other livestock, or, for other purposes. This is the first mixed-use proposal of its kind. The Zoning Ordinance does not address the mixed-use issue. Therefore, the Council will be establishing a policy as to how these types of proposals will be handled, in the future. Mayor Leeuwenburgh invited comments from the audience. Mr. Kent Browning, 64 Saddleback Road, expressed his confusion and frustration at the application process. He indicated that he was willing to respond to any concerns that the Council has. Councilwoman Murdock explained the process. She advised Mr. Browning that the Planning Commission is an advisory body to the City Council, and makes recommendations to the Council. However, the final action is the responsibility of the City Council. Councilwoman Murdock explained that the City Council has concerns about this new type of development application, i.e., mixed-use, and feels that this should be examined closely to establish a policy. Additionally, the Council concurred that a field inspection would be appropriate, and that it should be scheduled at a time when Councilman Heinsheimer is able to be present, since he was the one that initially expressed concerns. Mr. Browning proceeded to explain the reason for the request for the six -car detached garage, which is that he collects antique cars. Mr. Kurt Donat, architect for the project, explained the proposal and pointed out that it will be built on a caisson beam system. He also explained that it was felt preferable not to have two separate structures, which explains the mixed-use design. Councilwoman Swanson noted the minimal corral size, and Mr. Browning explained that there is no place near the barn adequate for horses to graze. It was noted by staff that there will be a separation wall dividing the barn/stable from the garage, and the mixed-use will not have an interior access. All circulation on the property will be completely interior to the property, and completely outside any easement or setback areas. Mayor Leeuwenburgh directed that this matter be continued to the next regular meeting of the City Council, on April 23, 1990, and indicated that at that meeting a field trip would be scheduled, probably for the week of April 30th to allow Councilman Heinsheimer the opportunity to participate in the field inspection. MATTERS FROM MEMBERS OF THE CITY COUNCIL CALIFORNIA CONTRACT CITIES ASSOCIATION (LCCA) MEETING Mayor Leeuwenburgh announced that the California Contract Cities Association (COCA) will be meeting tomorrow to elect a First Vice President and Second Vice President. The meeting will be in South 81 Monte. Councilman Parnell indicated that he would attend. SANITATION DXSTRICT MEETING Mayor Leeuwenburgh reported that the Sanitation District would be meeting tomorrow. The Sanitation District has offered to be the lead - 4 - r agency for SB 939, on recycling. 'They are proposing to help cities write a boilerplate proposal for implementing SB 939. Mayor Leeuwenburqh reported that she and the City Manager attended the "Trash 2000" seminar at Claremont -McKenna College on April 4, discussing SB 939 and its implementation. tAGUE OF CALIFORNIA CITIES (LOCC) MEETING The Mayor reported that at the last League of California Cities CC) meeting, SB 1 (the transit bill) was discussed again, which had already been defeated twice previously. Ultimately, the League voted to endorse Polanco's bill (2541). RECYCLING PROGRAM 00 The City Manager reported that the Sub -committee and staff need tai meet to develop a proposal for the City of Rolling Hills, to Mcommend to the City Council. 8+CIL RETREAT Q The City Manager suggested that discussion on the status of 1989 Council retreat matters, and the scheduling of a date for the 1990 Council retreat, be continued to the next meeting when the full Council is present. QUFORNIA CONTRACT CITIES ASSOCIATION (COCA) ANNUAL SEMINAR The City Manager announced that the Annual Municipal Seminar, nsored by the California Contract Cities Association, is scheduled May 17-20, 1990, in Palm Springs. Reservations have been made for Councilmembers. BUDGET WORKSHEIT The City Manager advised the Council that a budget worksheet had been included in their packets, for their review. He indicated that there is a revision, which would be distributed under separate cover. Staff- recommended that at the next Council meeting, the Budget Sub -committee be directed to meet with the City Treasurer, City Manager, and Finance Officer to discuss the direction of the budget for the next fiscal year. It appears that the budget process is on schedule with the calendar. SOUTH BAY CORRIDOR STEERING COMMITTEE MEETINCz The City Manager announced that there would be a meeting of the South Bay Corridor Steering,Committeeon April 19, 1990. A news release has been prepared regarding the recent court decisions on property in the Flying Triangle area. A copy of the news as will be transmitted to the various newspapers in the area. The City Manager reported that Earth Day will be observed on the Peninsula at Palos Verdes High School, on Sunday, April 22, 1990, where groups from the South Bay will be presenting information to the various communities. The City of Rolling Hills will be represented, and will have a booth at the high school. The booth will be staffed by Members of the Wildlife Preservation Committee, and various informative environmental handouts will be provided. - 5 - 42 Q SENIOR ACCOUNTANT POSITION The City Treasurer reminded the Council that the accountant position, now held by Norma Young, will be vacated due to the announcement of her retirement. He suggested that a joint meeting be scheduled with the Council's Personnel Sub -Committee, City staff, a representative from the Board of Directors of the Community Association, and the Association Manager, to discuss and prepare a job description that can be published as soon as possible. Mr. Courtright suggested meeting Friday morning, April 20, 1990. CLOSED SESSION A Closed Session was not requested. ADJOURNMENT Mayor Leeuwenburgh adjourned the meeting at 9:30 p.m. APPROVED: Mayor - 6 - City Clerk i 0 0 [1 7 Chl EXHIBIT "A" CITY CLERK'S CERTIFICATE OF CANVASS I, Terrence L. Belanger, City Clerk of the City of Rolling Hills, County of Los Angeles, State of California, authorized by Resolution No. 604, adopted by the City Council on March 26, 1990, do certify that I have canvassed the return of the General Municipal Election held on April 10, 1990, and find that the whole number of ballots cast in the City, except absent voter ballots, was 528, that the whole number of absent voter ballots cast in the City was 114, making a total of 642 ballots cast in the City, that the number of votes given at each precinct and the number of votes given in the City to persons voted for and the respective offices for which the persons were candidates, were as follows: � For MEMBER of the CITY COUNCIL Total Absentee Votes Pct. ,1 Ballots Cast Martin L. Rosenzweig 197 39 236 Frank Hill 142 23 165 Virginia A. {tinny} Leeuwenburgh 319 73 392 Joanne E. (Jody) Murdock 319 72 391 Gordana Swanson 360 90 450 Ann M. Carley 179 32 211 City Clerk Dated:_ April 17. 1990