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5/29/1990C] MINUTES OF AN ADJOURNED MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA May 29, 1990 An adjourned meeting of the City Council of the City of Rolling Hills was called to order at 6:00 p.m. in the Council Chamber at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California, by Mayor Heinsheimer on Tuesday, May 29, 1990. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilwoman Leeuwenburgh, Councilwoman Murdock, Councilman Pernell, Mayor Heinsheimer Councilwoman Swanson Terrence L. Belanger David Donaldson Roger Storey INTERVIEW OF PROFESSIONAL SEARCH FIRMS City Manager Ralph Andersen & Assoc. Shannon Associates The Council interviewed two professional search firms, who had submitted proposals for the recruitment of a City Manager for the City of Rolling Hills. RECESS The meeting was recessed at 7:28 p.m. MEETING RECONVENED Mayor Heinsheimer reconvened the meeting at 7:35 p.m., and the roll was called again to reflect additional attendees. ROLL CALL ALSO PRESENT: CONSENT CALENDAR L. D. Courtright Michael Jenkins Julie Roberts Ann Johnson Anne La Jeunesse Douglas McHattie Roger Frost Allen Lay Bill Cross Frank Hill Bill Peters Jeanne Saks City Treasurer City Attorney Secretary. Los Angeles Times Palos Verdes News South Bay Engineering Planning Commissioner Planning Commissioner Resident Resident Resident Resident Councilman Pernell moved that the items on the Consent Calendar be approved and accepted as presented. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. APPROVAL OF MINUTES - The minutes of a regular meeting of the City Council, held on May 14, 1990, and of a special meeting held on May 22, 1990, were approved as written. PAYMENT OF BILLS Demands Nos. 4584 through 4623, in the amount of $120,331.18, were approved for payment from the General Fund. Demand No. 4583 was voided. 8 FINANCIAL STATEMENT The Financial Statement for the month of April, 1990, was accepted as presented. RESOLUTION NO. 614 Resolution No. 614, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS SETTING FEES FOR PLANNING, ZONING, AND SUBDIVISION SERVICES" was unanimously approved and adopted. OLD BUSINESS EUCALYPTUS LANE UNDERGROUNDING The City Manager explained that Mr. Pollock's legal counsel called late Friday afternoon to ask that this matter be continued to June 11, to allow their office time to review the City Attorney's opinion. Staff recommended that the Council accept the City Attorney's opinion, and continue the matter to the meeting on June 11. There being no objections, Mayor Heinsheimer so ordered. NEW BUSINESS SECOND AMENDED AGREEMENT WITH PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT The second amended agreement between the City and Palos Verdes Peninsula Unified School District, for the use of the La Cresta School site as a continuation high school, has been presented to and approved by the School District. Staff recommended that the Council approve the second amended agreement, which shall be effective until November, 1991. Councilwoman Leeuwenburgh moved that the Second Amended Agreement between the City and the Palos Verdes Peninsula Unified School District, be approved as presented. Councilman Pernell seconded the motion, and it carried unanimously. RENEWAL OF HUMANE SOCIETY AGREEMENT FOR ANIMAL CONTROL SERVICES, Staff recommended that the Council renew the annual agreement with the Southern California Humane Society for animal control services. The renewal agreement amends the following costs: 1. Shelter & Administrative $ 175/mo. (from $ 150/mo.) 2. Field Service Charge $ 22/hr. (from $ 21/hr.) 3. Dog License Registration $1,250.00 (from $1,185.00) Councilman Pernell moved that the agreement with the Southern California Humane Society be renewed, with the costs amended as noted above. Councilwoman Murdock seconded the motion, and it carried unanimously. RENEWAL OF GENERAL SERVICES AGREEMENT WITH LOS ANGELES COUNTY Staff recommended that the General Services Agreement between the City and the County of Los Angeles, due to expire on June 30, 1990, be renewed. The General Services Agreement provides for a variety of services from Los Angeles County. There is a thirty (30) day cancellation notice provision in the Agreement. Renewal of the Agreement would be for the period commencing July 1, 1990, through June 30, 1995. Councilwoman Leeuwenburgh moved that the General Services Agreement with the County of Los Angeles, be renewed as specified above. Councilwoman Murdock seconded the motion, and it carried unanimously. - 2 - 77 CITY -COUNTY REGIONAL LAW ENFORCEMENT SERVICES AGREEMENT, Staff recommended renewal of the five year agreement for City -County Regional Law Enforcement Services, between the Cities of Rolling Hills, Rolling Hills Estates and Rancho Palos Verdes, and the County of Los Angeles. The renewal agreement has a sixty (60) cancellation notice provision, and would be effective from July 1, 1990, through June 30, 1995. Councilman Pernell moved that the City -County Regional Law Enforcement Services Agreement be renewed, as specified above. Councilwoman Murdock seconded the motion, and it carried unanimously. RETENTION OF PROFESSIONAL SEARCH FIRM This matter was continued to the end of the meeting, until the interviews of the professional search firms were concluded. ALLOCATION OF PROPOSITION A FUNDS Staff recommended approval of the agreements with the Cities of Rolling Hills Estates and Palos Verdes Estates, .for allocation of the City of Rolling Hills' Fiscal Year 1988/89 LACTC Proposition A funds. Each city would receive $10,565.50. Palos Verdes Estates would agree to use the funds for Dial -A -Ride, and Rolling Hills Estates would agree to use the funds for Peninsula wide public transportation services and Dial -A -Ride. Councilwoman Leeuwenburgh moved approval of the agreements to allocate the City's Fiscal Year 1988/89 LACTC Proposition "A" funds to the Cities of Rolling Hills Estates and Palos Verdes Estates. Councilman Pernell seconded the motion, and it carried unanimously. PRESENTATIONS PLAOUES OF RECOGNITION Councilwoman Leeuwenburgh presented Planning Commissioner Frost with a City plaque, in recognition of his years of service to the community. Councilwoman Murdock presented Planning Commissioner Allen Lay with a plaque of recognition as a token of appreciation for his many years of dedicated service. BFI PRESENTATION The representative from Browning-Ferris Industries (BFI) called to request that this matter be continued to the Council's June 11th meeting. There being no objections, the Mayor so directed. PUBLIC HEARING - CONTINUED ZONING CASE NO. 412, GORDON SIU/MANSOOR MIRSAIDI. 9 CABALLEROS ROAD/ 1 MAVERICK LANE The Council took jurisdiction of this matter, after the Mirsaidis expressed concern about not having the opportunity to review the final approved plan. The public hearing was continued to allow the Mirsaidis and their legal counsel time to review the plan, and, subsequently, to submit documentation either approving or disapproving the development plan. Verbally, the Mirsaidis' attorney has indicated that the plan is acceptable, but, to date, nothing in writing has been received from the Mirsaidis, and they have not appeared at the public hearings to comment. Mayor Heinsheimer opened the public hearing. - 3 - Mr. Doug McHattie, South Bay Engineering, stated that the attorney for the Mirsaidis has indicated approval of the plan, and that documentation would be provided to that effect. The Council and staff discussed this matter at some length, and staff pointed out that there has been no additional comments or correspondence from the Mirsaidis. Subsequently, Councilman Pernell moved that the Council uphold the Planning Commission's report of approval of Zoning Case No. 412. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. COUNCILWOMAN SWANSON ARRIVED AT 7:58 P.M. OPEN AGENDA Mayor Heinsheimer invited comments from the audience, on any matter no on the agenda. No one spoke on the Open Agenda. NEW BUSINESS (Continued) CLAIM FILED BY RICHARD COLYEAR, Mr. Richard Colyear filed a claim for damages, asserting that the $3,500 appeal filing fee is unfair and does not reflect the actual cost of processing an appeal. Staff recommended that the Council reject the claim. Councilwoman Leeuwenburgh moved that the claim filed by Richard Colyear for monetary damages be rejected. Councilman Pernell seconded the motion, and it carried unanimously. PUBLIC HEARING ZONING CASE NO. 414. RICHARD COLYEAR. 35 CREST ROAD WEST Staff explained that this is an application for a Lot Line Adjustment. The Planning Commission denied this request due to the lack of sufficient data, which the applicant failed to provide as requested, to make the necessary findings. Subsequently, the applicant, Mr. Richard Colyear, filed an appeal of the Planning Commission's denial. Hence, the City Council scheduled a public hearing for May 29, 1990. Mayor Heinsheimer opened the public hearing. The Council and staff discussed this proposal extensively. Mr. Doug McHattie, South Bay Engineering, spoke on the issue of the access to the vacant parcel. Mr. -Bill Peters, 11 Johns Canyon Road, expressed concern with an additional access onto the roadway, from a traffic safety standpoint. Ultimately, staff was directed to communicate with the applicant, advising him or his representative that additional data regarding clarification of the access to the vacant parcel needs to be provided to the Council before any action can be taken. Mayor Heinsheimer directed that the public hearing be continued to June 25, 1990, at 7:30 p.m. At that time, the public hearing can be continued if the data that has been requested has not been submitted. MATTERS FROM MEMBERS OF THE CITY COUNCIL TIMEFRAME FOR BUILDING CONSTRUCTION - 4 - [1 Staff requested that this matter be continued to June 11, at which time a report will be prepared for the Council's information. Councilwoman Swanson requested that the report also address the issue of requiring that construction sites be fenced for safety and security. HOMES TOUR REIMBURSEMENT Councilwoman Murdock confirmed for deputy service for the Miraleste by the Homes Tour Committee. MATTERS FROM STAFF JOHNS CANYON ROAD/CHESTNUT LANE SEWER that the fee charged to the City Homes Tour, would be reimbursed The City Manager explained that the parties involved are now interested in proceeding privately. The property owners have asked the City to consider establishing a "Benefit District". Mr. Bill Peters, 11 Johns Canyon Road, addressed the Council, and explained that there will be four. (4) property owners who will underwrite the cost of building the proposed sewer system. The Rolling Hills Community Association has approved of the use of the easement for this purpose. The participating property owners would like the city to consider a mechanism for exclusivity, e.g., a "Benefit District". Staff was asked to. research this matter, and provide whatever information is available on the subject. CABLE TELEVISION A meeting has been scheduled for tomorrow morning, with Dimension Cablevision, to discuss the preliminary procedures for developing a franchise agreement. SENIOR ACCOUNTANT POSITION The City Manager reported that eleven applicants were interviewed. Those were narrowed down to four finalists. The final candidate will be selected at the end of the week. RECONNAISSANCE STUDY The City Manager reported that the voluminous final draft of the Reconnaissance Study has been received, and is available for the Council's perusal. DROUGHT & WATER CONSERVATION The City Manager commented that he had contacted the California Water Service Company. - They will send brochures on water conservation, which will be made available to all residents. Councilman Pernell asked about their ability to provide water, given the current conditions. The City Manager explained that California Water Service Company obtains their water from the Metropolitan Water District, by contract. Councilman Pernell requested that staff obtain more definitive information. REPORT ON GENERAL PLAN The City Manager explained that Consultant, Cotton/Beland/Associates, should consider adoption of the General Council Sub -committee to continue alternatives. Thus, staff recommended for June 25, 1990. - 5 - it is the opinion of the and staff that the Council Plan, and direct staff and the to work on Housing Element that this matter be renoticed The Council concurred with staff's recommendation, and directed that this matter be placed on the agenda for the June 25th meeting and renoticed. DISASTER PREPAREDNESS MEETING The City Manager reported that he and Councilwoman Leeuwenburgh attended the Disaster "G" Task Force meeting. There were three representatives from the San Francisco Bay area, who recounted their experiences during the earthquake last October. Of major importance is a functioning communication network. Councilwoman Leeuwenburgh commented that a Disaster Preparedness Committee has been established, consisting of the Members of the General Plan Advisory Committee, and are prepared to meet to develop a survey to determine resources in the community. FISCAL YEAR 1990/91 BUDGET The Council has received a copy of the proposed Fiscal Year 1990/91 Budget, for their review and comment. Staff recommended that this matter be discussed at the Council/Staff retreat, and a public hearing be held on June 11, 1990. COUNCIL/STAFF RETREAT The Council/Staff retreat has been scheduled for May 31 - June 2. CLOSED SESSION A Closed Session was not requested. RECESS The meeting was recessed at 9:15 p.m. MR. RAY TAYLOR & MR. NORMAN ROBERTS ARRIVED. INTERVIEW OF PROFESSIONAL SEARCH FIRMS The Council conducted additional interviews of professional search firms that had submitted proposals for the City Manager recruitment. RETENTION OF PROFESSIONAL SEARCH FIRM Councilman Pernell moved to retain the firm of Norman Roberts & Associates, Inc., to conduct the recruitment for a City Manager for the City of Rolling Hills. Councilwoman Leeuwenburgh seconded the motion, and it carried unanimously. Staff was directed to send thank you letters to the other firms that submitted proposals. ADJOURNMENT The meeting was adjourned at 9:58 p.m., to Thursday, May 31, 1990, at 5:30 p.m., at 285 Sunset Drive, Lake Arrowhead. APPROVED: Mayor City Clerk