5/29/1990C]
MINUTES OF AN
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
May 29, 1990
An adjourned meeting of the City Council of the City of Rolling
Hills was called to order at 6:00 p.m. in the Council Chamber at the
City Hall/Administration Building, 2 Portuguese Bend Road, Rolling
Hills, California, by Mayor Heinsheimer on Tuesday, May 29, 1990.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilwoman Leeuwenburgh, Councilwoman Murdock,
Councilman Pernell, Mayor Heinsheimer
Councilwoman Swanson
Terrence L. Belanger
David Donaldson
Roger Storey
INTERVIEW OF PROFESSIONAL SEARCH FIRMS
City Manager
Ralph Andersen & Assoc.
Shannon Associates
The Council interviewed two professional search firms, who had
submitted proposals for the recruitment of a City Manager for the City
of Rolling Hills.
RECESS
The meeting was recessed at 7:28 p.m.
MEETING RECONVENED
Mayor Heinsheimer reconvened the meeting at 7:35 p.m., and the
roll was called again to reflect additional attendees.
ROLL CALL
ALSO PRESENT:
CONSENT CALENDAR
L. D. Courtright
Michael Jenkins
Julie Roberts
Ann Johnson
Anne La Jeunesse
Douglas McHattie
Roger Frost
Allen Lay
Bill Cross
Frank Hill
Bill Peters
Jeanne Saks
City Treasurer
City Attorney
Secretary.
Los Angeles Times
Palos Verdes News
South Bay Engineering
Planning Commissioner
Planning Commissioner
Resident
Resident
Resident
Resident
Councilman Pernell moved that the items on the Consent Calendar
be approved and accepted as presented. Councilwoman Leeuwenburgh
seconded the motion, and it carried unanimously.
APPROVAL OF MINUTES -
The minutes of a regular meeting of the City Council, held on May
14, 1990, and of a special meeting held on May 22, 1990, were approved
as written.
PAYMENT OF BILLS
Demands Nos. 4584 through 4623, in the amount of $120,331.18,
were approved for payment from the General Fund. Demand No. 4583 was
voided.
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FINANCIAL STATEMENT
The Financial Statement for the month of April, 1990, was
accepted as presented.
RESOLUTION NO. 614
Resolution No. 614, entitled "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS SETTING FEES FOR PLANNING, ZONING, AND
SUBDIVISION SERVICES" was unanimously approved and adopted.
OLD BUSINESS
EUCALYPTUS LANE UNDERGROUNDING
The City Manager explained that Mr. Pollock's legal counsel
called late Friday afternoon to ask that this matter be continued to
June 11, to allow their office time to review the City Attorney's
opinion.
Staff recommended that the Council accept the City Attorney's
opinion, and continue the matter to the meeting on June 11. There
being no objections, Mayor Heinsheimer so ordered.
NEW BUSINESS
SECOND AMENDED AGREEMENT WITH PALOS VERDES PENINSULA UNIFIED SCHOOL
DISTRICT
The second amended agreement between the City and Palos Verdes
Peninsula Unified School District, for the use of the La Cresta School
site as a continuation high school, has been presented to and approved
by the School District. Staff recommended that the Council approve
the second amended agreement, which shall be effective until November,
1991.
Councilwoman Leeuwenburgh moved that the Second Amended Agreement
between the City and the Palos Verdes Peninsula Unified School
District, be approved as presented. Councilman Pernell seconded the
motion, and it carried unanimously.
RENEWAL OF HUMANE SOCIETY AGREEMENT FOR ANIMAL CONTROL SERVICES,
Staff recommended that the Council renew the annual agreement
with the Southern California Humane Society for animal control
services. The renewal agreement amends the following costs:
1. Shelter & Administrative $ 175/mo. (from $ 150/mo.)
2. Field Service Charge $ 22/hr. (from $ 21/hr.)
3. Dog License Registration $1,250.00 (from $1,185.00)
Councilman Pernell moved that the agreement with the Southern
California Humane Society be renewed, with the costs amended as noted
above. Councilwoman Murdock seconded the motion, and it carried
unanimously.
RENEWAL OF GENERAL SERVICES AGREEMENT WITH LOS ANGELES COUNTY
Staff recommended that the General Services Agreement between the
City and the County of Los Angeles, due to expire on June 30, 1990, be
renewed. The General Services Agreement provides for a variety of
services from Los Angeles County. There is a thirty (30) day
cancellation notice provision in the Agreement. Renewal of the
Agreement would be for the period commencing July 1, 1990, through
June 30, 1995.
Councilwoman Leeuwenburgh moved that the General Services
Agreement with the County of Los Angeles, be renewed as specified
above. Councilwoman Murdock seconded the motion, and it carried
unanimously.
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CITY -COUNTY REGIONAL LAW ENFORCEMENT SERVICES AGREEMENT,
Staff recommended renewal of the five year agreement for
City -County Regional Law Enforcement Services, between the Cities of
Rolling Hills, Rolling Hills Estates and Rancho Palos Verdes, and the
County of Los Angeles. The renewal agreement has a sixty (60)
cancellation notice provision, and would be effective from July 1,
1990, through June 30, 1995.
Councilman Pernell moved that the City -County Regional Law
Enforcement Services Agreement be renewed, as specified above.
Councilwoman Murdock seconded the motion, and it carried unanimously.
RETENTION OF PROFESSIONAL SEARCH FIRM
This matter was continued to the end of the meeting, until the
interviews of the professional search firms were concluded.
ALLOCATION OF PROPOSITION A FUNDS
Staff recommended approval of the agreements with the Cities of
Rolling Hills Estates and Palos Verdes Estates, .for allocation of the
City of Rolling Hills' Fiscal Year 1988/89 LACTC Proposition A funds.
Each city would receive $10,565.50. Palos Verdes Estates would agree
to use the funds for Dial -A -Ride, and Rolling Hills Estates would
agree to use the funds for Peninsula wide public transportation
services and Dial -A -Ride.
Councilwoman Leeuwenburgh moved approval of the agreements to
allocate the City's Fiscal Year 1988/89 LACTC Proposition "A" funds to
the Cities of Rolling Hills Estates and Palos Verdes Estates.
Councilman Pernell seconded the motion, and it carried unanimously.
PRESENTATIONS
PLAOUES OF RECOGNITION
Councilwoman Leeuwenburgh presented Planning Commissioner Frost
with a City plaque, in recognition of his years of service to the
community.
Councilwoman Murdock presented Planning Commissioner Allen Lay
with a plaque of recognition as a token of appreciation for his many
years of dedicated service.
BFI PRESENTATION
The representative from Browning-Ferris Industries (BFI) called
to request that this matter be continued to the Council's June 11th
meeting. There being no objections, the Mayor so directed.
PUBLIC HEARING - CONTINUED
ZONING CASE NO. 412, GORDON SIU/MANSOOR MIRSAIDI. 9 CABALLEROS ROAD/
1 MAVERICK LANE
The Council took jurisdiction of this matter, after the Mirsaidis
expressed concern about not having the opportunity to review the final
approved plan. The public hearing was continued to allow the
Mirsaidis and their legal counsel time to review the plan, and,
subsequently, to submit documentation either approving or disapproving
the development plan. Verbally, the Mirsaidis' attorney has indicated
that the plan is acceptable, but, to date, nothing in writing has been
received from the Mirsaidis, and they have not appeared at the public
hearings to comment.
Mayor Heinsheimer opened the public hearing.
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Mr. Doug McHattie, South Bay Engineering, stated that the
attorney for the Mirsaidis has indicated approval of the plan, and
that documentation would be provided to that effect.
The Council and staff discussed this matter at some length, and
staff pointed out that there has been no additional comments or
correspondence from the Mirsaidis.
Subsequently, Councilman Pernell moved that the Council uphold
the Planning Commission's report of approval of Zoning Case No. 412.
Councilwoman Leeuwenburgh seconded the motion, and it carried
unanimously.
COUNCILWOMAN SWANSON ARRIVED AT 7:58 P.M.
OPEN AGENDA
Mayor Heinsheimer invited comments from the audience, on any
matter no on the agenda.
No one spoke on the Open Agenda.
NEW BUSINESS (Continued)
CLAIM FILED BY RICHARD COLYEAR,
Mr. Richard Colyear filed a claim for damages, asserting that the
$3,500 appeal filing fee is unfair and does not reflect the actual
cost of processing an appeal. Staff recommended that the Council
reject the claim.
Councilwoman Leeuwenburgh moved that the claim filed by Richard
Colyear for monetary damages be rejected. Councilman Pernell seconded
the motion, and it carried unanimously.
PUBLIC HEARING
ZONING CASE NO. 414. RICHARD COLYEAR. 35 CREST ROAD WEST
Staff explained that this is an application for a Lot Line
Adjustment. The Planning Commission denied this request due to the
lack of sufficient data, which the applicant failed to provide as
requested, to make the necessary findings. Subsequently, the
applicant, Mr. Richard Colyear, filed an appeal of the Planning
Commission's denial. Hence, the City Council scheduled a public
hearing for May 29, 1990.
Mayor Heinsheimer opened the public hearing.
The Council and staff discussed this proposal extensively. Mr.
Doug McHattie, South Bay Engineering, spoke on the issue of the access
to the vacant parcel.
Mr. -Bill Peters, 11 Johns Canyon Road, expressed concern with an
additional access onto the roadway, from a traffic safety standpoint.
Ultimately, staff was directed to communicate with the applicant,
advising him or his representative that additional data regarding
clarification of the access to the vacant parcel needs to be provided
to the Council before any action can be taken.
Mayor Heinsheimer directed that the public hearing be continued
to June 25, 1990, at 7:30 p.m. At that time, the public hearing can
be continued if the data that has been requested has not been
submitted.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
TIMEFRAME FOR BUILDING CONSTRUCTION
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Staff requested that this matter be continued to June 11, at
which time a report will be prepared for the Council's information.
Councilwoman Swanson requested that the report also address the
issue of requiring that construction sites be fenced for safety and
security.
HOMES TOUR REIMBURSEMENT
Councilwoman Murdock confirmed
for deputy service for the Miraleste
by the Homes Tour Committee.
MATTERS FROM STAFF
JOHNS CANYON ROAD/CHESTNUT LANE SEWER
that the fee charged to the City
Homes Tour, would be reimbursed
The City Manager explained that the parties involved are now
interested in proceeding privately. The property owners have asked
the City to consider establishing a "Benefit District".
Mr. Bill Peters, 11 Johns Canyon Road, addressed the Council, and
explained that there will be four. (4) property owners who will
underwrite the cost of building the proposed sewer system. The
Rolling Hills Community Association has approved of the use of the
easement for this purpose. The participating property owners would
like the city to consider a mechanism for exclusivity, e.g., a
"Benefit District".
Staff was asked to. research this matter, and provide whatever
information is available on the subject.
CABLE TELEVISION
A meeting has been scheduled for tomorrow morning, with Dimension
Cablevision, to discuss the preliminary procedures for developing a
franchise agreement.
SENIOR ACCOUNTANT POSITION
The City Manager reported that eleven applicants were
interviewed. Those were narrowed down to four finalists. The final
candidate will be selected at the end of the week.
RECONNAISSANCE STUDY
The City Manager reported that the voluminous final draft of the
Reconnaissance Study has been received, and is available for the
Council's perusal.
DROUGHT & WATER CONSERVATION
The City Manager commented that he had contacted the California
Water Service Company. - They will send brochures on water
conservation, which will be made available to all residents.
Councilman Pernell asked about their ability to provide water,
given the current conditions. The City Manager explained that
California Water Service Company obtains their water from the
Metropolitan Water District, by contract. Councilman Pernell
requested that staff obtain more definitive information.
REPORT ON GENERAL PLAN
The City Manager explained that
Consultant, Cotton/Beland/Associates,
should consider adoption of the General
Council Sub -committee to continue
alternatives. Thus, staff recommended
for June 25, 1990.
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it is the opinion of the
and staff that the Council
Plan, and direct staff and the
to work on Housing Element
that this matter be renoticed
The Council concurred with staff's recommendation, and directed
that this matter be placed on the agenda for the June 25th meeting and
renoticed.
DISASTER PREPAREDNESS MEETING
The City Manager reported that he and Councilwoman Leeuwenburgh
attended the Disaster "G" Task Force meeting. There were three
representatives from the San Francisco Bay area, who recounted their
experiences during the earthquake last October. Of major importance
is a functioning communication network.
Councilwoman Leeuwenburgh commented that a Disaster Preparedness
Committee has been established, consisting of the Members of the
General Plan Advisory Committee, and are prepared to meet to develop a
survey to determine resources in the community.
FISCAL YEAR 1990/91 BUDGET
The Council has received a copy of the proposed Fiscal Year
1990/91 Budget, for their review and comment. Staff recommended that
this matter be discussed at the Council/Staff retreat, and a public
hearing be held on June 11, 1990.
COUNCIL/STAFF RETREAT
The Council/Staff retreat has been scheduled for May 31 - June 2.
CLOSED SESSION
A Closed Session was not requested.
RECESS
The meeting was recessed at 9:15 p.m.
MR. RAY TAYLOR & MR. NORMAN ROBERTS ARRIVED.
INTERVIEW OF PROFESSIONAL SEARCH FIRMS
The Council conducted additional interviews of professional
search firms that had submitted proposals for the City Manager
recruitment.
RETENTION OF PROFESSIONAL SEARCH FIRM
Councilman Pernell moved to retain the firm of Norman Roberts &
Associates, Inc., to conduct the recruitment for a City Manager for
the City of Rolling Hills. Councilwoman Leeuwenburgh seconded the
motion, and it carried unanimously.
Staff was directed to send thank you letters to the other firms
that submitted proposals.
ADJOURNMENT
The meeting was adjourned at 9:58 p.m., to Thursday, May 31,
1990, at 5:30 p.m., at 285 Sunset Drive, Lake Arrowhead.
APPROVED:
Mayor
City Clerk