6/11/199000
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MINUTES )F A
REGULAR 14EETING OF THE CITY COUNCIL
CITY OF ROLLING HILLS, CALIFORNIA
June 11, 1990
A regular meeting of the City Council of the City of Rolling
Hills was called to order by Mayor Heinsheimer at 7:30 p.m. Monday,
June 11, 1990 in the Council Chamber of the City Hall, 2 Portuguese
Bend Road, Rolling Hills, California.
ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
COUNCILWOMAN SWANSON
Councilmembers Leeuwenburgh,.Murdock, Pernell
Swanson, Mayor Heinsheimer
None
Terrence L. Belanger
Michael Jenkins
A. Adams
G. Robillard
C. Scholz
R. Barto
F. Hill
B. Martin
J. Pollock
City Manager
City Attorney
L. A. Times
Attorney
Browning Ferris
Architect
Resident
At the Mayor's request, Councilwoman Swanson advised the
Council of her re-election to the Board of Directors of the Rapid
Transit District, and she thanked members of the Council for
their unwavering support. Further, Councilwoman Swanson reported
that at 9:45 a.m. on June 11 the last segment of the tunnel at
Union Station was broken through, and Councilwoman Murdock and
Mr. Belanger as well as Councilwoman Swanson were present at
the RTD ground breaking ceremony.
CONSENT CALENDAR
Items on the Consent Caledar were approved and accepted
as presented on a motion made by Councilwoman Swanson, seconded
by Councilwoman Leeuwenburgh and carried unanimously.
APPROVAL OF MINUTES
The minutes of the regular City Council meeting on May 29,
1990 were approved as written.
PAYMENT OF BILLS
Demands No. 4624 through 4652 in the amount of $29,068.40
were approved for payment from the General Fund.
MUTUAL AID ASSISTANCE AGREEMENT
The Mutual Aid Assistance Agreement between Los Angeles
County and Orange. County was approved and adopted.
RESOLUTION NO. 615
Resolution No. 615' entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ROLLING HILLS, COUNTY OF LOS ANGELES, STATE OF
CALIFORNIA, CONCURRING WITH THE MEMBERSHIP OF LOS ANGELES COUNTY
INTEGRATED WASTE MANAGEMENT TASK FORCE was approved and adopted.
June 11, 1990
RESOLUTION NO. 616
Resolution No. 616 entitled A RESOLUTION OF THE ROLLING
HILLS CITY COUNCIL TO AUTHORIZE THE APPROVAL OF THE PUBLIC WORKS
MUTUAL AID AGREEMENT WITH THE COUNTIES OF LOS ANGELES AND ORANGE
AND OTHER CITIES AND COUNTIES AS THEY MAY BECOME SIGNATORY TO
THE PUBLIC WORKS MUTUAL AID AGREEMENT was approved and adopted.
EUCALYPTUS LANE UNDERGROUNDING
The written opinion
regarding undergrounding
Lane was presented to the
in the matter by Ms. Gail
the matter was held on
the June 25, 1990 meeting
of the City Attorney dated May 24, 1990
of overhead utilities at 6 Eucalyptus
Council. Following a verbal presentation
Robillard, attorney for Mr. John Pollock
the agenda for further consideration at
of the City Council.
AGREEMENT WITH NORMAN ROBERTS & ASSOCIATES
A motion to approve an agreement with Norman Roberts &
Associates, Inc of a proposal to conduct an assignment to assist
the City of Rolling Hills in its efforts to recruit and screen
candidates for the position of City Manager was made by Councilman
Pernell, seconded by Councilwoman Leeuwenburgh and carried by
unanimous vote of the Council. Mayor Heinsheimer was authorized
to execute the agreement on behalf of the City of Rolling Hills
and by Norman C. Roberts, President and Raymond B. Taylor, Vice
President, on behalf of Norman Roberts and Associates.
PRESENTATION BY BROWNING FERRIS INDUSTRIES
The City Manager introduced Mr. Chip Sholz, a representative
of Browning Ferris Industries, who was present at the meeting
to make a presentation relative to the City's re -cycling program.
Mr. Scholz advised the Council that Browning Ferris Industries
sponsors a program for household re -cycling, including containers
for re-cyclable household material, as well as household waste
composters. In addition, large bins are available for placement
in strategic locations for community recycling purposes. Mr.
Sholz displayed a model of the Soilsaver Recycling Composter
and gave a brief description of its household application for
gardening material waste re -cycling. He said the compostor is
available through Browning Ferris Industries at nominal cost.
Mayor Heinsheimer thanked Mr. Sholz for his presentation
and said the matter of community re -cycling will be referred
to the Traffic Commission for a recommendation about placement
of the bins.
PUBLIC HEARING, ZONING CASE NO. 419, MARTIN, 17 CABALLEROS ROAD
Russell Barto, architect for William Martin, 17 Caballeros
Road, submitted an alternate plan in connection with a request
for a Variance to encroach into the rear yard setback to construct
a retaining wall and an addition to the existing nonconforming
residence located at 17.Caballeros Road.
Councilman Pernell moved that the modified proposal be
remanded to the Planning Commission for additional review and
recommendation, and that the fee for additional review be waived.
The motion was seconded by Councilwoman Swanson and carried
unanimously.
FISCAL YEAR 1990/91 BUDGET
The proposed FY 1991 Municipal Budget was held on the agenda
for further consideration at the June 25, 1990 meeting.
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June 11, 1990
REPORT OF PLANNING COMMISSION ACTIONS
ZONING CASE NO. 425, GARY CHANG, 17 BUGGY WHIP DRIVE
The report of the Planning Commission approving a request
for a Variance to encroach into the side yard and front yard
setbacks to construct additions to the existing nonconforming
residence at 17 Buggy Whip Drive was approved and accepted by
the Council.
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ALLOCATION OF LAPSING FEDERAL -AID URBAN (FAU) FUNDS
The City Manager recommended that the Rolling Hills FAU
appropriation in the amount of $13,800 be allocated to the City
of Rolling Hills Estates for use on the Phase II Improvements
to Palos Verdes Drive North.
00 The Manager's recommendation was approved in a motion made
V_J by Councilwoman Swanson, seconded by Councilman Pernell and carried
Lo unanimously.
REORGANIZATION OF STAFF
m
Q The Manager reported that the revised budget reflects a
reorganization of staff for the following full time positions:
City Manager, Principal Planner, Senior Accountant, Secretary
and Senior Clerk -Receptionist; also one part time position: Account
Technician. Also, a contract position of Minute Secretary has
been included in the proposed budget.
INTERIM CITY MANAGER
Mayor pro tem Pernell reported that he and Councilwoman
Swanson are in the .process of interviewing prospective candidates
for the position of Interim City Manager. Councilman Pernell
said there are two strong candidates for the position and after
discussion, it was agreed that the entire Council would interview
them in order to make the final decision. The Manager was asked
to arrange for an interview with each of the candidates on Friday,
June 15.
ADMINISTRATION BUILDING/CITY HALL OFFICE SPACE ALLOCATION
Mayor Heinsheimer said it has become apparent that as a
result of the increased business conducted by both the City and
Association in connection with planning and land use, there is
a need for additional resources. The Mayor said informal'
discussions have been initiated with the Association for a
compatible development of space allocation, and further reports
will be made as the discussions continue.
COMPUTER UTILIZATION MASTER PLAN
Mayor Heinsheimer said an effort is being made to develop
a Computer Utilization Master Plan which ideally could be used
by the City and Association, with each entity retaining private
information, in addition to a shared data base. Further, he
said it would be desirable to develop a system that could be
tied in with County computers for planning and other information.
TIMEFRAME FOR COMPLETING DEVELOPMENT PROJECTS
The City Manager reported that the current timeframe permitted
for completing development projects is five years. He suggested
that if the Council wishes to change the time permitted in the
Building Code, or to make more specific requirements with regard
to the interpretation of continuing work, and the amount of work
that falls within that definition.
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June 11, 1990
Councilwoman Swanson suggested that percentage of work
completed be considered, rather than a specific timeframe.
Councilman Pernell said another approach would be to hold the
building permit open for periodic review, with additional
requirements added as time passes without progress toward
completion, as in incentive for completion of a project.
The Mayor ordered the matter held for additional discussion.
TENNIS COURT IMPROVEMENTS
The City Manager explained that the recommended improvements
relate to the existing courts, and include proposals to install
newly designed light reflectors and bulbs and landscaping to
attenuate the impact of light and noise on surrounding properties.
There is also a recommendation to replace the coin meters, since
they are old and can be over-ridden to extend the time of play,
also causing problems for adjacent properties. The Manager said
the recommendations have been incorporated in a letter to be
given to the appropriate parties after approval of the
recommendations by the Council.
JOHNS CANYON SEWER
The City Manager said there is nothing to report on the
matter, and suggested that the item be held on the agenda for
determination of whether a benefit district can be created as
previously discussed.
ADJOURNMENT
There being no further business to come before the Council,
Mayor Heinsheimer adjourned the meeting at 9:50 p.m. to Friday,
June 15, 1990 at 3:30 p.m.
The next regular meeting of the Council will be on Monday,
June 25, 1990 at 7:30 p.m.
APPROVED:
Mayor
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City Clerk