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6/11/199000 LD m MINUTES )F A REGULAR 14EETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA June 11, 1990 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:30 p.m. Monday, June 11, 1990 in the Council Chamber of the City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: COUNCILWOMAN SWANSON Councilmembers Leeuwenburgh,.Murdock, Pernell Swanson, Mayor Heinsheimer None Terrence L. Belanger Michael Jenkins A. Adams G. Robillard C. Scholz R. Barto F. Hill B. Martin J. Pollock City Manager City Attorney L. A. Times Attorney Browning Ferris Architect Resident At the Mayor's request, Councilwoman Swanson advised the Council of her re-election to the Board of Directors of the Rapid Transit District, and she thanked members of the Council for their unwavering support. Further, Councilwoman Swanson reported that at 9:45 a.m. on June 11 the last segment of the tunnel at Union Station was broken through, and Councilwoman Murdock and Mr. Belanger as well as Councilwoman Swanson were present at the RTD ground breaking ceremony. CONSENT CALENDAR Items on the Consent Caledar were approved and accepted as presented on a motion made by Councilwoman Swanson, seconded by Councilwoman Leeuwenburgh and carried unanimously. APPROVAL OF MINUTES The minutes of the regular City Council meeting on May 29, 1990 were approved as written. PAYMENT OF BILLS Demands No. 4624 through 4652 in the amount of $29,068.40 were approved for payment from the General Fund. MUTUAL AID ASSISTANCE AGREEMENT The Mutual Aid Assistance Agreement between Los Angeles County and Orange. County was approved and adopted. RESOLUTION NO. 615 Resolution No. 615' entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, CONCURRING WITH THE MEMBERSHIP OF LOS ANGELES COUNTY INTEGRATED WASTE MANAGEMENT TASK FORCE was approved and adopted. June 11, 1990 RESOLUTION NO. 616 Resolution No. 616 entitled A RESOLUTION OF THE ROLLING HILLS CITY COUNCIL TO AUTHORIZE THE APPROVAL OF THE PUBLIC WORKS MUTUAL AID AGREEMENT WITH THE COUNTIES OF LOS ANGELES AND ORANGE AND OTHER CITIES AND COUNTIES AS THEY MAY BECOME SIGNATORY TO THE PUBLIC WORKS MUTUAL AID AGREEMENT was approved and adopted. EUCALYPTUS LANE UNDERGROUNDING The written opinion regarding undergrounding Lane was presented to the in the matter by Ms. Gail the matter was held on the June 25, 1990 meeting of the City Attorney dated May 24, 1990 of overhead utilities at 6 Eucalyptus Council. Following a verbal presentation Robillard, attorney for Mr. John Pollock the agenda for further consideration at of the City Council. AGREEMENT WITH NORMAN ROBERTS & ASSOCIATES A motion to approve an agreement with Norman Roberts & Associates, Inc of a proposal to conduct an assignment to assist the City of Rolling Hills in its efforts to recruit and screen candidates for the position of City Manager was made by Councilman Pernell, seconded by Councilwoman Leeuwenburgh and carried by unanimous vote of the Council. Mayor Heinsheimer was authorized to execute the agreement on behalf of the City of Rolling Hills and by Norman C. Roberts, President and Raymond B. Taylor, Vice President, on behalf of Norman Roberts and Associates. PRESENTATION BY BROWNING FERRIS INDUSTRIES The City Manager introduced Mr. Chip Sholz, a representative of Browning Ferris Industries, who was present at the meeting to make a presentation relative to the City's re -cycling program. Mr. Scholz advised the Council that Browning Ferris Industries sponsors a program for household re -cycling, including containers for re-cyclable household material, as well as household waste composters. In addition, large bins are available for placement in strategic locations for community recycling purposes. Mr. Sholz displayed a model of the Soilsaver Recycling Composter and gave a brief description of its household application for gardening material waste re -cycling. He said the compostor is available through Browning Ferris Industries at nominal cost. Mayor Heinsheimer thanked Mr. Sholz for his presentation and said the matter of community re -cycling will be referred to the Traffic Commission for a recommendation about placement of the bins. PUBLIC HEARING, ZONING CASE NO. 419, MARTIN, 17 CABALLEROS ROAD Russell Barto, architect for William Martin, 17 Caballeros Road, submitted an alternate plan in connection with a request for a Variance to encroach into the rear yard setback to construct a retaining wall and an addition to the existing nonconforming residence located at 17.Caballeros Road. Councilman Pernell moved that the modified proposal be remanded to the Planning Commission for additional review and recommendation, and that the fee for additional review be waived. The motion was seconded by Councilwoman Swanson and carried unanimously. FISCAL YEAR 1990/91 BUDGET The proposed FY 1991 Municipal Budget was held on the agenda for further consideration at the June 25, 1990 meeting. -2- 445 June 11, 1990 REPORT OF PLANNING COMMISSION ACTIONS ZONING CASE NO. 425, GARY CHANG, 17 BUGGY WHIP DRIVE The report of the Planning Commission approving a request for a Variance to encroach into the side yard and front yard setbacks to construct additions to the existing nonconforming residence at 17 Buggy Whip Drive was approved and accepted by the Council. 0 ALLOCATION OF LAPSING FEDERAL -AID URBAN (FAU) FUNDS The City Manager recommended that the Rolling Hills FAU appropriation in the amount of $13,800 be allocated to the City of Rolling Hills Estates for use on the Phase II Improvements to Palos Verdes Drive North. 00 The Manager's recommendation was approved in a motion made V_J by Councilwoman Swanson, seconded by Councilman Pernell and carried Lo unanimously. REORGANIZATION OF STAFF m Q The Manager reported that the revised budget reflects a reorganization of staff for the following full time positions: City Manager, Principal Planner, Senior Accountant, Secretary and Senior Clerk -Receptionist; also one part time position: Account Technician. Also, a contract position of Minute Secretary has been included in the proposed budget. INTERIM CITY MANAGER Mayor pro tem Pernell reported that he and Councilwoman Swanson are in the .process of interviewing prospective candidates for the position of Interim City Manager. Councilman Pernell said there are two strong candidates for the position and after discussion, it was agreed that the entire Council would interview them in order to make the final decision. The Manager was asked to arrange for an interview with each of the candidates on Friday, June 15. ADMINISTRATION BUILDING/CITY HALL OFFICE SPACE ALLOCATION Mayor Heinsheimer said it has become apparent that as a result of the increased business conducted by both the City and Association in connection with planning and land use, there is a need for additional resources. The Mayor said informal' discussions have been initiated with the Association for a compatible development of space allocation, and further reports will be made as the discussions continue. COMPUTER UTILIZATION MASTER PLAN Mayor Heinsheimer said an effort is being made to develop a Computer Utilization Master Plan which ideally could be used by the City and Association, with each entity retaining private information, in addition to a shared data base. Further, he said it would be desirable to develop a system that could be tied in with County computers for planning and other information. TIMEFRAME FOR COMPLETING DEVELOPMENT PROJECTS The City Manager reported that the current timeframe permitted for completing development projects is five years. He suggested that if the Council wishes to change the time permitted in the Building Code, or to make more specific requirements with regard to the interpretation of continuing work, and the amount of work that falls within that definition. -3- Me June 11, 1990 Councilwoman Swanson suggested that percentage of work completed be considered, rather than a specific timeframe. Councilman Pernell said another approach would be to hold the building permit open for periodic review, with additional requirements added as time passes without progress toward completion, as in incentive for completion of a project. The Mayor ordered the matter held for additional discussion. TENNIS COURT IMPROVEMENTS The City Manager explained that the recommended improvements relate to the existing courts, and include proposals to install newly designed light reflectors and bulbs and landscaping to attenuate the impact of light and noise on surrounding properties. There is also a recommendation to replace the coin meters, since they are old and can be over-ridden to extend the time of play, also causing problems for adjacent properties. The Manager said the recommendations have been incorporated in a letter to be given to the appropriate parties after approval of the recommendations by the Council. JOHNS CANYON SEWER The City Manager said there is nothing to report on the matter, and suggested that the item be held on the agenda for determination of whether a benefit district can be created as previously discussed. ADJOURNMENT There being no further business to come before the Council, Mayor Heinsheimer adjourned the meeting at 9:50 p.m. to Friday, June 15, 1990 at 3:30 p.m. The next regular meeting of the Council will be on Monday, June 25, 1990 at 7:30 p.m. APPROVED: Mayor -4- I � City Clerk