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8/27/1990F� 4'71 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL CITY OF ROLLING HILLS, CALIFORNIA August 27, 1990 A regular meeting of the City Council of the City of Rolling Hills was called to order by Acting Mayor Leeuwenburgh. at 7:37 p.m. on Monday, August 27, 1990 in the Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Murdock, Swanson, Acting Mayor Leeuwenburgh Councilman Pernell (excused) Mayor Heinsheimer (excused) Dennis McDuf f ie Craig Nealis Kevin Ennis Ray Hamada Diane Sawyer Julie Roberts Lucile Rogers Jay Corbett Sean Bennett Ann Johnson Diane Kaminski Frank Hill Major Langer Interim City Manager City Manager (incoming) Assistant City Attorney Principal Planner City Manager's Secretary City Secretary Minutes Secretary L.A. County Fire Dept. Bennett Enterprises L.A. Times Peninsula News Resident Resident Councilwoman Murdock moved that the items on the Consent Calendar be approved as noted below. The motion was seconded by Councilwoman Swanson and carried unanimously. a. Minutes of the regular City Council meeting of August 13, 1990 were approved as amended. - b. Minutes of the special City Council meeting of August 8, 1990 were approved as presented. c. Payment of Bills - Demands Number 4819 through 4847 dated August 27, 1990 were approved. d. The City of Rolling Hills Financial Statements of July 31, 1990 (Preliminary) were approved. OLD BUSINESS/PROPOSED ORDINANCES, No old business or proposed ordinances were presented. NEW BUSINESS No new business was presented. MATTERS FROM MEMBERS OF THE CITY COUNCIL PLUS COMPUTER SYSTEM Acting Mayor Leeuwenburgh reported she had attended the South Bay Cities meeting on August 23 where two items of interest were on the agenda. First was a presentation given by Jim Nyman -1- 472 u Rolling Hills City Council Meeting - 8/27/90 (Mayor of Palos Verdes Estates) and John Lynch (L.A. County Assessor) on the PLUS System, a computerized system for tracking building permits. It standardizes all 85 cities in the county into one system which is updated monthly. A one-time fee of $500 covers staff training and all software required to use the system. Staff was requested to investigate and report back to Council on this system. LOS ANGELES AIR FORCE BASE/SPACE SYSTEMS DIVISION CLOSURE The second matter discussed at the South Bay Cities meeting was the possible closure of the Los Angeles Air Force Base/ Space Systems Division/Aerospace, with the consequent loss of 7,000 to 8,000 jobs. This would have a major economic impact on the South Bay, as the majority of Aerospace employees live in Torrance, Palos Verdes and San Pedro. The City of E1 Segundo has hired a staff person to coordinate efforts in opposition to closing the base. The South Bay Cities organization unanimously passed a proposal requesting each of the representatives to go back to their cities and come up with resolutions opposing the closure. Councilwoman Swanson suggested sending one letter from all the Peninsula cities to make a greater impact. Staff was directed to work on this. Interim City Manager McDuffie said all the Peninsula City Managers could discuss 'the matter at the neat City Managers Meeting. MATTERS FROM STAFF COUNTY SANITATION DISTRICT -JOINT POWERS AGREEMENT Interim City Manager McDuffie reviewed the County Sanitation District's proposed Joint Powers Agreement for the Integrated Waste Management and Recycling Plan to conform to the requirements of AB 939. The County has set a deadline of September 1 for cities to commit to participation in the program; however, many cities are hesitating due to the uncertainty of the costs involved. The cost formula is expected to be based on a 25% equal share/75% population basis, so the smaller cities may bear a disproportionate amount of the cost. The possibility exists of joining with other small cities to submit a separate plan, and staff has been discussing the matter with the cities of Hidden Hills, Bradbury and La Habra Heights. An RFP is being finalized by La Habra Heights and is expected to be sent -to Rolling Hills shortly. The other cities on the Peninsula have approved in concept the Sanitation District's plan, subject to possible City Attorney revisions. City Attorney Kevin Ennis stated his concern regarding the statement in the Joint Powers Agreement that "No withdrawal shall be permitted following any financial commitment hereunder." He noted there are provisions indicating that cities may join up to July 2, 1991 if accepted by a majority of the Committee of the Whole. Discussion centered around how to leave the door open without making a commitment at this time. Councilwoman Swanson suggested sending a letter to the Sanitation District saying we are considering our options now and will give them our decision by mid-October. She also said she felt that the clause permitting no withdrawal after financial commitment was important and should remain in the agreement. It was moved by Councilwoman Murdock to direct staff and the City Attorney to draft a letter to the Sanitation District indicating our interest but requesting permission to delay our commitment until a future time. The motion was seconded by Councilwoman Swanson and carried unanimously. At this time (8:00 p.m.) the agenda was opened for public comment. Mr. Frank Hill of #11 Cinchring suggested that the City request the Sanitation District allow them to withdraw from the program up to July of 1991 if the City would like to withdraw at a later date. -2- f 481 Rolling Hills City Council Meeting - 8/27/90 CITY COUNCIL SPECIAL PRESENTATION Acting Mayor Leeuwenburgh presented a plaque to Interim City Manager McDuffie on behalf of the City Council, the Traffic Commission and the Planning Commission in appreciation of his service to the City. AMENDMENT TO JOINT POWERS AGREEMENT ABOLISHING JOINT AND SEVERAL LIABILITY Interim City Manager McDuffie presented a resolution from the Coachella Valley Joint Powers Insurance Authority recommending the addition of an article abolishing joint and several liability for any debts, liabilities and/or obligations of the Authority or any of its members. Assistant City Attorney Ennis questioned the reason for taking this action at this time. Acting Mayor Leeuwenburgh directed the City Attorney and staff 00 to look into this and report back to the neat Council meeting. REQUEST TO CONSIDER THE ALLOCATION OF PER CAPITA GRANT LO .FUNDS AVAILABLE UNDER THE CALIFORNIA WILDLIFE COASTAL AND 7PARR LAND CONSERVATION BOND ACT OF 1988 TO THE CITY OF [n ROLLING HILLS ESTATES Q Interim City Manager McDuffie advised that the City of Rolling Hills in the past has contributed its share of the Per Capita Grant Funds under the California Wildlife Coastal and Park Land Conservation Bond Act of 1988 to the City of Rolling Hills Estates. A request from Rolling Hills Estates has been received for these funds, to be applied to improvements at Ernie Howlett Park. Councilwoman Swanson indicated she would like to see the funds used for open space and wildlife conservation purposes rather than tennis court improvements. It was decided that this condition should not be imposed now but suggested for future consideration. Councilwoman Swanson moved that Resolution No. 1634 be adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA WILDLIFE, COASTAL, AND PARK LAND CONSERVATION ACT OF 1988, FOR IMPROVEMENTS TO ERNIE HOWLETT PARK FACILITIES. The motion was seconded by Councilwoman Murdock and passed unanimously. PENINSULA SENIORS FUNDING REQUEST Councilwoman Murdock moved approval of the Peninsula Seniors request for $200 to help defray the cost of the Senior Services Directory. The motion was seconded by Councilwoman Swanson and passed unanimously. CITY HALL LANDSCAPING REPORT Interim City Manager McDuffie reported that the present landscape maintenance contractor has been notified the City would be seeking bids for this work from other contractors, and has been given a 30 -day notice (August 1 to August 31, 1990). The City sent out 15 requests for quotations from other contractors and has received two quotes, one sealed and one unsealed. Mr. McDuffie requested permission to extend the present contract for two more weeks in order to receive more quotes. Mr. Sean Bennett of Bennett Enterprises, Inc. was present and said he had no objections to extending the date. After discussion it was decided to extend the Bennett Enterprises contract to October 15, 1990. All proposals received will be evaluated by staff and the Landscape Committee and the matter will be placed on the City Council meeting agenda for October 8, 1990. -3- Rolling Hills City Council Meeting - 8/27/90 MATTERS FROM THE CITY ATTORNEY Assistant City Attorney Kevin Ennis advised that there were two personnel matters to be discussed in closed session: the City Manager Agreement and the View Impairment Mediator Agreement. CLOSED SESSION The meeting was adjourned at 8:30 p.m. to a closed session for the purpose of discussing personnel matters. MEETING RECONVENED Councilmembers reconvened the regular meeting at 9:15 p.m. Approval of the City Manager employment agreement was moved by Councilwoman Murdock, seconded by Councilwoman Swanson and passed unanimously. Approval of the View Impairment Mediator contract was moved by Councilwoman Swanson, seconded by Councilwoman Murdock and passed unanimously. ADJOURNMENT Acting Mayor Leeuwenburgh adjourned the meeting at 9:18 p.m. to Monday, September 10, 1990 at 7:30 p.m. APPROVED W. Mayor -4- _ A Minutes SVetary [1