10/29/1990 MINUTES OF AN ADJOURNED
REGULAR MEETING OF THE CITY C4��-GT�=�� —
CITY OF ROLLING HILLS , CALIFORNIA
October 29 , 1990
_ An adjourned regular meeting of the City Council of the City
of Rolling Hills was called to order by Mayor Heinsheimer at 7 : 30
p .m. on Monday, October 29 , 1990 in the City Council Chambers at
the City Hall/Administration Building , 2 Portuguese Bend Road ,
Rolling Hills , California .
YOLL CALL
PRESENT: Councilmembers Leeuwenburgh, Murdock , Swanson
Mayor Pro Tem Pernell , Mayor Heinsheimer
ABSENT: None
� ALSO PRESENT: Craig Nealis City Manager
Ray Hamada Principal Planner
Michael Jenkins City Attorney
L. D. Courtwright City Treasurer
Diane Sawyer City Manager ' s Secretary
Lucile Rogers Minutes Secretary
Rich Pocapalia Richscapes Environmental
Services
Jay Corbett L. A. County Fire Dept .
Jeff Bruyn Willdan Associates
Anne Palatino Willdan Associates
Ann Johnson Los Angeles Times
Frank Hill Resident
e Chieko Yamamoto Resident
COPSENT CALBADAB
Councilwoman Swanson moved approval of all items on the Consent
Calendar with the exception of item a, Minutes of the Regular City
Council Meeting of October 8, 1990 . The motion was seconded by
Councilman Pernell and carried unanimously .
a. Approval of Minutes - Councilwoman Swanson requested a change
to the top line on page 5 , to read : " . . lobby area partition be
designed so that visitors will go directly . . . " With this change,
the minutes were approved .
b . Payment of Bills - Demands Number 4935 through 4971 in the
amount of $31 ,964 .98 were approved for payment from the General
Fund , with the exception of Demands Number 4936 and 4955 which were
voided .
c . Planning Commission Items:
I . gesolntion re: Zoning Case Ao. 403
Mr . & Mrs. Steve Calhoun, 2864 Palos Verdes Drive North (Lot
992-A-RH) ; Request for an eatension of approval for a site
plan review of a proposed new residence and a variance to the
side yard setback.
II . 8esolntion re: Zoning Case Ao. 408
Mr . & Mrs. Robert Moore , 11 Middleridge Lane North (Lot 7-MR) ;
Request for an eatension of approval for a site plan review
of a proposed new residence and a variance to encroach into
the front and side yard setback. .
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Rolling Hills City Council Meeting - 10/29/90
III . Yesolntion re: Zoning Case 422
Mr. Orrin Pollock , 6 Morgan Lane (Lot 170-6-MS) ; Request for
an egtension to the required complet�-o�e-i-ffi-e—�-a�e-x-�i-j-= e,...�.._,.e�_
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28 , 1990 as specified in conditions of approval D, E, and F
df Resolution 90-11 .
IV. Besolntion re: Zoning Case Ao. 361
Mr . & Mrs. Hitoshi Yamamoto , 14 Southfield Drive (Lot 34-SF) ;
Request for a modification to the previously approved site
plan to construct a detached garage and detached stable ; to .
amend the Resolution of Approval accordingly .
V. 8esolntion re: Zoning Case Ao. 416
Mr . & Mrs. Craig Caldwell , 1 & 3 Georgeff Road (Lots 57A-MS
& 57-A-1-MS) ; Request for variances to reduce the required
lot frontage for a proposed lot line adjustment ; Request for
a Certificate of Compliance for the lot line adjustment .
d . Financial Statement for the month of September .
e. Letter from Robert Henning , Mayor of the City of Lynwood ,
requesting opposition to all legislation on regional Governance .
f. Letter of resignation from Principal Planner , Ray Hamada.
PIIBLIC HBABIRGS
There were no public hearings.
OLD BIISII�BSS
a. BSSOLIITION 1t0. 617: A BBSOLII?IOR OF THB CITY COIIACIL UF THB
CITY OF 80LLIFG HILLS IR SIIPPOBT OF BBTAIHII(G THB LOS AAGBLBS AIB
FOBCE BASB/SPACE SYSTEIiS DIYISI08 AT ITS PBBSBHT LOCATION IA THB
CITY OF BL SEGII1tD0. Councilwoman Murdock moved approval of
Resolution No. 617 . The motion was seconded by Councilwoman
Leeuwenburgh and passed unanimously .
b. BBSOLIITIOR 1t0. 622: A BBSOLIIYIOF OF THB CITY COIIACIL OF THE
CITY OF BOLLING HII,LS APPBOYIHG THB TBAFFIC COI�4iISSIOA
BBCOPII�iENDATIORS B$GABDI1tG PABYIPG YEGULATIORS ON BDCALYPTIIS LARB.
Councilwoman Leeuwenburgh moved approval of Resolution No. 622 .
The motion was seconded by Councilwoman Murdock and passed
unanimously .
c. BBSOLII?IOA 1i0. 623: A gBSOLII?IOR OF THB CITY COIINCIL OF THB
CITY OF BOLLIRG HILLS APPBOYIFG THB TBAFFIC A1�D SAFBTY COPIIiISSIOF
FSCOI�i?IBADATIOFS BBGABDIRG SAFSTY IliP80VBKBHTS FOB VEHICIILAF ACC8S5
TO THE CITY ADIiIFISTEATIOR FACILITY. It was explained by
Councilwoman Leeuwenburgh that the Stop sign is currently in place
but is hidden by tree branches, which will be trimmed in the near
future. Councilwoman Leeuwenburgh moved approval of Resolution
No. 623 ; it was seconded by Councilwoman Murdock and passed
unanimously .
d. BBSOLIITIOR 624: A BBSOLIITI08 OF TH8 CITY COIIRCIL OF THB CTTY
OF gOLLIFG HILLS APPgOYIAG AF AGBBSIiBHT BSTWBSA THB CITY AAD
BICHSCAPBS S1�VIBOR1iBATAL SBBYICBS FOg LABDSCAPB. MAIHTBAAACB OF THB
CITY ADIrIIBISTBATI01� FACILITY AND TBAAIS COIIBT eBBa. Discussion
clarified that the contract requires Richscapes to maintain the
landscape in the specified areas even if changes are made by another
contractor. Richscapes is covered by insurance, and will specify
the individual who is the responsible representative to the City
(currently Itich Pocapalia) . It was moved by Councilwoman
Leeuwenburgh and seconded by Councilwoman Murdock that Resolution
624 be adopted . The motion was passed unanimously .
Mayor Heinsheimer advised that a letter has been received from
Sean Bennett of Bennett Enterprises regarding how the City does
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Rolling Hills City Council Meeting — 10/29/90
business. This letter was referred to City Attorney Jenkins. for
review and appropriate action.
1($il BIISIRESS
a. COIISIDBYATI011 OF YBCOI�DiBI(DATI01� FYOM 1'HB YOLLING HILLS VILDLIFB
PYESBYYATIOIt COI�Q�ITTEB YELATIVB TO THB FILLIPG OF COIiIiITTEE
YACARCIBS. Councilwoman Swanson reported that she had attended
._ the recent meeting of the Wildlife Preservation Committee and was
impressed with the conduct of the meeting and their procedures in
interviewing prospective members. Committee members recommended
appointment of Mr . Roger D. Sommer and Dr . Daniel D. Whitcraft to
fill the Committee vacancies . It was moved by Councilwoman Swanson
and seconded by Councilwoman Murdock that the Committee 's
recommendations be approved . The motion was passed unanimously ,
and the City Manager was direc.ted to write a letter to the Committee
advising them of the Council ' s actions and Councilwoman Swanson ' s
comments , and also write letters to each of the applicants.
b. COASIDEYATIO� OF 7HB gBCO1rQ�B1(DATIOA OF THB YOLLIRG HILLS
iiILDLIFB PBBSBBYATIO�f COPQ�IITTSB BSLATIVB TO ADYISOB7 PAYTICIPATIOP
Olt PLAARI�tG COI4IISSIO� FIBLD TBIPS. Mayor Heinsheimer expressed
that the City Conncil should support the goals of the Wildlife
Preservation Committee and encourage their working with the Planning
Commission to accomplish their purposes . Further , Mayor Heinsheimer
eapressed that the specific relationship between the Commission
and the Committee should be addressed by the two groups.
Councilwoman Swanson moved that the Council encourage the Wildlife
Preservation Committee to attend Planning Commission meetings and
� field trips with the idea that they act as an advisory arm to the
_ Planning Commission. The motion died for lack of a second.
City Attorney Jenkins said that many cities have Commissions
and Committees with overlapping jurisdictions. He suggested that
the Council direct Staff to come up With recommendations as to how
the two groups should relate to each other. The views of the
Planning Commission could be solicited in arriving at the
recommendations. Councilwoman Leeuwenburgh pointed out that Staff
serves as liaison between the Traffic Commission and the Planning
Commission, carrying recommendations from one body to the other ,
and this seems to work very well . Council members had no objections
to providing Planning Commission meeting documentation to Wildlife
Preservation Committee members.
Upon request , the City Attorney explained that a Commission
is a formal advisory body of the City charged with the authority
to make certain decisions or recommendations, and has an official
role in the formulation and implementation of City policy . A
Committee , on the other hand , may be of a more temporary nature
and has no authority to take action or implement policy , but serves
an advisory role.
� City Manager Nealis agreed to meet with the Planning Commission
and the Wildlife Preservation Committee, or with a representative
from each group, to work out a process which will allow them to
"` interact comfortably and accomplish their goals , and to report back
to the Council.
c. COASIDBYATI01� OF COATBACT FOY TBI�IPOYAYZ MIIAICIPAL PLABAIPG
SBYYICBS. YBSOLIITI01( A0. 625: A BESOLIITIOa OF THB CITY COIII�CIL
OF THB CI1T OF YOLLI�I6 HILLS APPYOOI1tG Al( AGYBBMBR? BBTWBBR THS
CITY A1tD VILLDA� ASSOCIATBS FOB TEMPOYAgT IiIIFICIPAL PLAgHIFG
SBYVICBS.
Mayor Heinsheimer reported that Principal Planner Ray Hamada
has submitted his resignation effective Saturday, November 3, 1990.
Mr. Hamada was thanked by all Councilmembers for his hard work and
dedication to the City of Rolling Hills. Mayor Heinsheimer presented
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Rolling Hills City Council Meeting - 10/29/90
him with a plaque eapressing the City ' s recognition and appreciation
�-A.�-_his services. _
There was a discussion of the proposed agreement between the
City of Rolling Hills and Willdan Associates for temporary city
planning services . The City Manager indicated that a formal
recruitment is underway and several resumes have been received .
The proposed agreement would provide for Willdan Associates to
provide an average of 17 . 5 hours of planning services per week at
a cost of $61 .00 per hour . The agreement can be terminated upon
two �reeks notice , and can also be renewed after January 30, 1991
if the need for planning services remains at that t.ime.
Jeff Bruyn and Ann Palatino of Willdan Associates were present ,
and Mayor Heinsheimer told them the City would like them to look
towards the future and provide recommendations on how the City
planning should be structured in terms of personnel , work flow,
etc .
Councilwoman Swanson said that although she knew Willdan
Associates had provided good service to the City in the past , she
thought the cost was egcessive and the contract should go out for
competitive bids . City Manager Nealis indicated that the City was
under limited time constraints and the total cost for these services
will actually be less than for a full-time planner. City Treasurer
Larry Courtwright indicated that competitive bidding is not required
for professional services contracts.
After further discussion , Mayor Pro Tem Pernell moved that
Resolution No. 625 be adopted and staff was directed to enter an
appropriate not-to-egceed monthly service fee. The motion was
seconded by Councilwoman Leeuwenburgh and passed on a 4-1 vote with
Councilwoman Swanson dissenting.
OPBA AGEADA
No public comment was offered .
KATTBBS FFOM STAFF
CORSIDBBATION OF PAgTICIPATIOR Ilt THB PBaIRSIILA CITIES G�.OIIP
FOB COMPLIANCB WITH ASSB1rIBLY BILL 939 AAD BBLATSD LEGISLATIOA AAD
PBOCII8EME8T OF PBOFBSSIONAL SSBVICBS TO COI�DIICT A iP�STE
CHABACTBgIZATI08 STIIDY AHD DEVSLOP SOIIgCB gBDIICTI01t AHD gBC��;��IRG
BLBKEHTS PIIBSIIAAT TO ASSB1iBLY BILL 939 ARD gBLATBD LBGISLATIOA.
City Manager Nealis reported that investigation has shown the
most cost-effective Way for the City of Rolling Hills to comply
with the requirements of AB 939 is to join with the cities of Rancho
Palos Verdes , Rolling Hills Estates and Palos Verdes Estates (rather
than with the Sanitation District Group or with the small cities
group of La Habra Heights , Hidden Hills and Bradbury) . Costs for
each city would be based on a 50� equal share , 50� population
formula , based on the Sanitation District model . Palos Verdes
Estates would be the lead city .
Staff recommended that the City Council authorize the
preparation of an agreement with the other Peninsula cities to enter
into a contract with Resource Integration Systems, Ltd. in
association with Clements Engineering, Inc. to provide consulting
services for the preparation of the Source Reduction and Recycling
Element(s) mandated by AB 939. The other three Peninsula cities
have approved this participation and an agreement has been produced
which is being revier+ed by legal counsel for those cities. It was
also recommended that Council authorize the City Manager/City Clerk
and Mayor to execute documents relating to this agreement for
services.
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Rolling Hills City Council Meeting - 10/29/90
City Treasurer Courtwright suggested the first sentence of
paragraph 2 on page 2 of the staff recommendation be _ amended to
"It is also recommended that costs associated �with funding
this • study be paid by the refuse collection fund . " Councilwoman
Swanson moved approval of the staff recommendations with the
suggested change. The motion was seconded by Mayor Pro Tem Pernell
and passed unanimously.
IiATTBBS FYOM MBIiBBBS OF THB CITY COIII�CIL
a. Councilwoman Murdock reported on her attendance at the Regional
Law Enforcement meeting . There was a demonstration of a speed
monitoring device Which will become available to cities and community
groups as an educational aid . The device is mounted on a trailer
by the side of the road and displays the radar detected speed of
oncoming vehicles.
b. Councilwoman Leeuwenburgh reported on her attendance at the
South Bay Cities meeting where there was a report on SB 2557.. This
legislation allows counties to charge cities for property tax
collection, eliminates some of the taxes formerly received by no-
and low-taa base cities, and also allo.ws the counties to charge
cities for booking fees. There are jurisdiction problems as well
as other things wrong with the bill , and the South Bay Cities were
asked to work together to attempt to mitigate some of the problems
caused by the bill .
c. Mayor Pro Tem Pernell eapressed his concern with several items
in the Community Association minutes. Some matters were represented
as being within the purview of the City rather than the Community
_ Association. He asked City Attorney Jenkins if he had received
any correspondence from the Association counsel pertaining to these
matters , and Mr. Jenkins replied in the negative. Mayor Heinsheimer
suggested the Association/City Liaison Committee should look into
this.
d. Councilwoman Swanson reported on her attendance at the League
of California Cities annual conference and reported on some of the
resolutions passed. One resolution calls for each California vehicle
owner to provide adequate proof of financial responsibility prior
to registering his or her vehicle. Insurance companies would be
required to notify the DMV when insurance policies on vehicles lapse,
and vehicle owners are required to show they have other insurance.
If they don ' t , their vehicle can be impounded .
Another resolution called for the League to lobby on behalf
of any potential city (such as Malibu) that qualifies for
incorporation based on a vote of its residents, to receive the full
support of the State League. An additional resolution called for
requiring fire resistant roofing .
Councilwoman Swanson also reported that Senate Bill 4242 calling
for regional governments to be responsible for virtually every
decision made by local governments, including land use planning ,
was defeated.
Councilwoman Swanson also reported briefly on the emergency
preparedness plan developed by the City of Santa Fe Springs, �
indicating that the city has spent $1 .3 million on this project .
The City of Rolling Hills can learn a good deal from this plan,
and she will report back to the Council after further investigation.
Councilwoman Swanson reported that she met with Postmaster
Welton Irving at the opening of the new Post Office. Mayor
Heinsheimer suggested that additional Post. Office staff on Saturday
mornings is urgently needed.
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Rolling Hills City Council Meeting - 10/29/90
HATTBYS FgOM STAFF (Continaed) °
City Manager Nealis advised that the City has been invited
to attend an awards dinner on November 1 , 1990, sponsored by the
Chamber of Commerce , Palos Verdes Rotary and the PVP Unified School
District , and to present certificates of recognition or plaques
to teachers and administrators . Councilwoman Leeuvenburgh volunteered
to attend and present the awards.
Y
The Coachella Valley Joint Insurance Authority has invited
the City Manager to attend its annual meeting in Palm Springs on
November 15 and 16 , 1990. City Manager Nealis was authorized by
Council to attend the meeting.
MATTEBS Fg01i THB CIT7 ATTOBFBT
a. Asendaent to Cit� Hanager Agreesent
City Attorney Jenkins presented to the Council a proposed
amendment to the City Manager Agreement adding a stipulation that
the City would pay costs associated with his membership in the Palos
Verdes Rotary International . It was asserted this would benefit :
his performance as City Manager and assist in promoting the City
in the community .
CouncilWoman Leeuwenburgh moved adoption of the amendment ,
and Councilwoman Murdock seconded the motion. Mayor Pro Tem Pernell
felt the membership should be approved administratively without
being officially incorporated into the contract .
After discussion it was decided not to amend the con�ract ,
but to administratively authorize the City Manager use of City funds
for the City Manager ' s participation in Rotary International .
CLOSBD SBSSI011
The meeting was adjourned at 9:02 p .m. to a closed session
for the purpose of discussing pending litigation.
MBBTIRG BBCOHVBABD
The meeting was reconvened at 9 : 30 p.m. Councilwoman Swanson
stated for the record that the issue of Willdan Associates receiving
the contract for planning services is a matter of grave concern
to her. While Willdan Associates has done a good job for several
years, Council should be given other choices to consider.
Councilwoman Leeuwenburgh pointed out that the Traffic Commission
employs Willdan on an as-needed basis rather than giving them a
contract as City Traffic Engineer . Councilwoman Swanson replied
that although it has been going on for a long time, it should not
be allowed to become entrenched.
ADJOIIBNMBAT
Mayor Heinsheimer adjourned the meeting at 9 :40 p.m. to Monday, _
November 12 , 1990 at 7 :30 p.m.
������
Minutes cretary
APPROVED: �
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