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10/29/1990 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY C4��-GT�=�� — CITY OF ROLLING HILLS , CALIFORNIA October 29 , 1990 _ An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7 : 30 p .m. on Monday, October 29 , 1990 in the City Council Chambers at the City Hall/Administration Building , 2 Portuguese Bend Road , Rolling Hills , California . YOLL CALL PRESENT: Councilmembers Leeuwenburgh, Murdock , Swanson Mayor Pro Tem Pernell , Mayor Heinsheimer ABSENT: None � ALSO PRESENT: Craig Nealis City Manager Ray Hamada Principal Planner Michael Jenkins City Attorney L. D. Courtwright City Treasurer Diane Sawyer City Manager ' s Secretary Lucile Rogers Minutes Secretary Rich Pocapalia Richscapes Environmental Services Jay Corbett L. A. County Fire Dept . Jeff Bruyn Willdan Associates Anne Palatino Willdan Associates Ann Johnson Los Angeles Times Frank Hill Resident e Chieko Yamamoto Resident COPSENT CALBADAB Councilwoman Swanson moved approval of all items on the Consent Calendar with the exception of item a, Minutes of the Regular City Council Meeting of October 8, 1990 . The motion was seconded by Councilman Pernell and carried unanimously . a. Approval of Minutes - Councilwoman Swanson requested a change to the top line on page 5 , to read : " . . lobby area partition be designed so that visitors will go directly . . . " With this change, the minutes were approved . b . Payment of Bills - Demands Number 4935 through 4971 in the amount of $31 ,964 .98 were approved for payment from the General Fund , with the exception of Demands Number 4936 and 4955 which were voided . c . Planning Commission Items: I . gesolntion re: Zoning Case Ao. 403 Mr . & Mrs. Steve Calhoun, 2864 Palos Verdes Drive North (Lot 992-A-RH) ; Request for an eatension of approval for a site plan review of a proposed new residence and a variance to the side yard setback. II . 8esolntion re: Zoning Case Ao. 408 Mr . & Mrs. Robert Moore , 11 Middleridge Lane North (Lot 7-MR) ; Request for an eatension of approval for a site plan review of a proposed new residence and a variance to encroach into the front and side yard setback. . -1- Rolling Hills City Council Meeting - 10/29/90 III . Yesolntion re: Zoning Case 422 Mr. Orrin Pollock , 6 Morgan Lane (Lot 170-6-MS) ; Request for an egtension to the required complet�-o�e-i-ffi-e—�-a�e-x-�i-j-= e,...�.._,.e�_ =-r ---- 28 , 1990 as specified in conditions of approval D, E, and F df Resolution 90-11 . IV. Besolntion re: Zoning Case Ao. 361 Mr . & Mrs. Hitoshi Yamamoto , 14 Southfield Drive (Lot 34-SF) ; Request for a modification to the previously approved site plan to construct a detached garage and detached stable ; to . amend the Resolution of Approval accordingly . V. 8esolntion re: Zoning Case Ao. 416 Mr . & Mrs. Craig Caldwell , 1 & 3 Georgeff Road (Lots 57A-MS & 57-A-1-MS) ; Request for variances to reduce the required lot frontage for a proposed lot line adjustment ; Request for a Certificate of Compliance for the lot line adjustment . d . Financial Statement for the month of September . e. Letter from Robert Henning , Mayor of the City of Lynwood , requesting opposition to all legislation on regional Governance . f. Letter of resignation from Principal Planner , Ray Hamada. PIIBLIC HBABIRGS There were no public hearings. OLD BIISII�BSS a. BSSOLIITION 1t0. 617: A BBSOLII?IOR OF THB CITY COIIACIL UF THB CITY OF 80LLIFG HILLS IR SIIPPOBT OF BBTAIHII(G THB LOS AAGBLBS AIB FOBCE BASB/SPACE SYSTEIiS DIYISI08 AT ITS PBBSBHT LOCATION IA THB CITY OF BL SEGII1tD0. Councilwoman Murdock moved approval of Resolution No. 617 . The motion was seconded by Councilwoman Leeuwenburgh and passed unanimously . b. BBSOLIITIOR 1t0. 622: A BBSOLIIYIOF OF THB CITY COIIACIL OF THE CITY OF BOLLING HII,LS APPBOYIHG THB TBAFFIC COI�4iISSIOA BBCOPII�iENDATIORS B$GABDI1tG PABYIPG YEGULATIORS ON BDCALYPTIIS LARB. Councilwoman Leeuwenburgh moved approval of Resolution No. 622 . The motion was seconded by Councilwoman Murdock and passed unanimously . c. BBSOLII?IOA 1i0. 623: A gBSOLII?IOR OF THB CITY COIINCIL OF THB CITY OF BOLLIRG HILLS APPBOYIFG THB TBAFFIC A1�D SAFBTY COPIIiISSIOF FSCOI�i?IBADATIOFS BBGABDIRG SAFSTY IliP80VBKBHTS FOB VEHICIILAF ACC8S5 TO THE CITY ADIiIFISTEATIOR FACILITY. It was explained by Councilwoman Leeuwenburgh that the Stop sign is currently in place but is hidden by tree branches, which will be trimmed in the near future. Councilwoman Leeuwenburgh moved approval of Resolution No. 623 ; it was seconded by Councilwoman Murdock and passed unanimously . d. BBSOLIITIOR 624: A BBSOLIITI08 OF TH8 CITY COIIRCIL OF THB CTTY OF gOLLIFG HILLS APPgOYIAG AF AGBBSIiBHT BSTWBSA THB CITY AAD BICHSCAPBS S1�VIBOR1iBATAL SBBYICBS FOg LABDSCAPB. MAIHTBAAACB OF THB CITY ADIrIIBISTBATI01� FACILITY AND TBAAIS COIIBT eBBa. Discussion clarified that the contract requires Richscapes to maintain the landscape in the specified areas even if changes are made by another contractor. Richscapes is covered by insurance, and will specify the individual who is the responsible representative to the City (currently Itich Pocapalia) . It was moved by Councilwoman Leeuwenburgh and seconded by Councilwoman Murdock that Resolution 624 be adopted . The motion was passed unanimously . Mayor Heinsheimer advised that a letter has been received from Sean Bennett of Bennett Enterprises regarding how the City does -2- _��, , - - Rolling Hills City Council Meeting — 10/29/90 business. This letter was referred to City Attorney Jenkins. for review and appropriate action. 1($il BIISIRESS a. COIISIDBYATI011 OF YBCOI�DiBI(DATI01� FYOM 1'HB YOLLING HILLS VILDLIFB PYESBYYATIOIt COI�Q�ITTEB YELATIVB TO THB FILLIPG OF COIiIiITTEE YACARCIBS. Councilwoman Swanson reported that she had attended ._ the recent meeting of the Wildlife Preservation Committee and was impressed with the conduct of the meeting and their procedures in interviewing prospective members. Committee members recommended appointment of Mr . Roger D. Sommer and Dr . Daniel D. Whitcraft to fill the Committee vacancies . It was moved by Councilwoman Swanson and seconded by Councilwoman Murdock that the Committee 's recommendations be approved . The motion was passed unanimously , and the City Manager was direc.ted to write a letter to the Committee advising them of the Council ' s actions and Councilwoman Swanson ' s comments , and also write letters to each of the applicants. b. COASIDEYATIO� OF 7HB gBCO1rQ�B1(DATIOA OF THB YOLLIRG HILLS iiILDLIFB PBBSBBYATIO�f COPQ�IITTSB BSLATIVB TO ADYISOB7 PAYTICIPATIOP Olt PLAARI�tG COI4IISSIO� FIBLD TBIPS. Mayor Heinsheimer expressed that the City Conncil should support the goals of the Wildlife Preservation Committee and encourage their working with the Planning Commission to accomplish their purposes . Further , Mayor Heinsheimer eapressed that the specific relationship between the Commission and the Committee should be addressed by the two groups. Councilwoman Swanson moved that the Council encourage the Wildlife Preservation Committee to attend Planning Commission meetings and � field trips with the idea that they act as an advisory arm to the _ Planning Commission. The motion died for lack of a second. City Attorney Jenkins said that many cities have Commissions and Committees with overlapping jurisdictions. He suggested that the Council direct Staff to come up With recommendations as to how the two groups should relate to each other. The views of the Planning Commission could be solicited in arriving at the recommendations. Councilwoman Leeuwenburgh pointed out that Staff serves as liaison between the Traffic Commission and the Planning Commission, carrying recommendations from one body to the other , and this seems to work very well . Council members had no objections to providing Planning Commission meeting documentation to Wildlife Preservation Committee members. Upon request , the City Attorney explained that a Commission is a formal advisory body of the City charged with the authority to make certain decisions or recommendations, and has an official role in the formulation and implementation of City policy . A Committee , on the other hand , may be of a more temporary nature and has no authority to take action or implement policy , but serves an advisory role. � City Manager Nealis agreed to meet with the Planning Commission and the Wildlife Preservation Committee, or with a representative from each group, to work out a process which will allow them to "` interact comfortably and accomplish their goals , and to report back to the Council. c. COASIDBYATI01� OF COATBACT FOY TBI�IPOYAYZ MIIAICIPAL PLABAIPG SBYYICBS. YBSOLIITI01( A0. 625: A BESOLIITIOa OF THB CITY COIII�CIL OF THB CI1T OF YOLLI�I6 HILLS APPYOOI1tG Al( AGYBBMBR? BBTWBBR THS CITY A1tD VILLDA� ASSOCIATBS FOB TEMPOYAgT IiIIFICIPAL PLAgHIFG SBYVICBS. Mayor Heinsheimer reported that Principal Planner Ray Hamada has submitted his resignation effective Saturday, November 3, 1990. Mr. Hamada was thanked by all Councilmembers for his hard work and dedication to the City of Rolling Hills. Mayor Heinsheimer presented —3— --- - --- __ ---. _ � Rolling Hills City Council Meeting - 10/29/90 him with a plaque eapressing the City ' s recognition and appreciation �-A.�-_his services. _ There was a discussion of the proposed agreement between the City of Rolling Hills and Willdan Associates for temporary city planning services . The City Manager indicated that a formal recruitment is underway and several resumes have been received . The proposed agreement would provide for Willdan Associates to provide an average of 17 . 5 hours of planning services per week at a cost of $61 .00 per hour . The agreement can be terminated upon two �reeks notice , and can also be renewed after January 30, 1991 if the need for planning services remains at that t.ime. Jeff Bruyn and Ann Palatino of Willdan Associates were present , and Mayor Heinsheimer told them the City would like them to look towards the future and provide recommendations on how the City planning should be structured in terms of personnel , work flow, etc . Councilwoman Swanson said that although she knew Willdan Associates had provided good service to the City in the past , she thought the cost was egcessive and the contract should go out for competitive bids . City Manager Nealis indicated that the City was under limited time constraints and the total cost for these services will actually be less than for a full-time planner. City Treasurer Larry Courtwright indicated that competitive bidding is not required for professional services contracts. After further discussion , Mayor Pro Tem Pernell moved that Resolution No. 625 be adopted and staff was directed to enter an appropriate not-to-egceed monthly service fee. The motion was seconded by Councilwoman Leeuwenburgh and passed on a 4-1 vote with Councilwoman Swanson dissenting. OPBA AGEADA No public comment was offered . KATTBBS FFOM STAFF CORSIDBBATION OF PAgTICIPATIOR Ilt THB PBaIRSIILA CITIES G�.OIIP FOB COMPLIANCB WITH ASSB1rIBLY BILL 939 AAD BBLATSD LEGISLATIOA AAD PBOCII8EME8T OF PBOFBSSIONAL SSBVICBS TO COI�DIICT A iP�STE CHABACTBgIZATI08 STIIDY AHD DEVSLOP SOIIgCB gBDIICTI01t AHD gBC��;��IRG BLBKEHTS PIIBSIIAAT TO ASSB1iBLY BILL 939 ARD gBLATBD LBGISLATIOA. City Manager Nealis reported that investigation has shown the most cost-effective Way for the City of Rolling Hills to comply with the requirements of AB 939 is to join with the cities of Rancho Palos Verdes , Rolling Hills Estates and Palos Verdes Estates (rather than with the Sanitation District Group or with the small cities group of La Habra Heights , Hidden Hills and Bradbury) . Costs for each city would be based on a 50� equal share , 50� population formula , based on the Sanitation District model . Palos Verdes Estates would be the lead city . Staff recommended that the City Council authorize the preparation of an agreement with the other Peninsula cities to enter into a contract with Resource Integration Systems, Ltd. in association with Clements Engineering, Inc. to provide consulting services for the preparation of the Source Reduction and Recycling Element(s) mandated by AB 939. The other three Peninsula cities have approved this participation and an agreement has been produced which is being revier+ed by legal counsel for those cities. It was also recommended that Council authorize the City Manager/City Clerk and Mayor to execute documents relating to this agreement for services. -4- 5�1�w - - . . - -_ - _ __ _' Rolling Hills City Council Meeting - 10/29/90 City Treasurer Courtwright suggested the first sentence of paragraph 2 on page 2 of the staff recommendation be _ amended to "It is also recommended that costs associated �with funding this • study be paid by the refuse collection fund . " Councilwoman Swanson moved approval of the staff recommendations with the suggested change. The motion was seconded by Mayor Pro Tem Pernell and passed unanimously. IiATTBBS FYOM MBIiBBBS OF THB CITY COIII�CIL a. Councilwoman Murdock reported on her attendance at the Regional Law Enforcement meeting . There was a demonstration of a speed monitoring device Which will become available to cities and community groups as an educational aid . The device is mounted on a trailer by the side of the road and displays the radar detected speed of oncoming vehicles. b. Councilwoman Leeuwenburgh reported on her attendance at the South Bay Cities meeting where there was a report on SB 2557.. This legislation allows counties to charge cities for property tax collection, eliminates some of the taxes formerly received by no- and low-taa base cities, and also allo.ws the counties to charge cities for booking fees. There are jurisdiction problems as well as other things wrong with the bill , and the South Bay Cities were asked to work together to attempt to mitigate some of the problems caused by the bill . c. Mayor Pro Tem Pernell eapressed his concern with several items in the Community Association minutes. Some matters were represented as being within the purview of the City rather than the Community _ Association. He asked City Attorney Jenkins if he had received any correspondence from the Association counsel pertaining to these matters , and Mr. Jenkins replied in the negative. Mayor Heinsheimer suggested the Association/City Liaison Committee should look into this. d. Councilwoman Swanson reported on her attendance at the League of California Cities annual conference and reported on some of the resolutions passed. One resolution calls for each California vehicle owner to provide adequate proof of financial responsibility prior to registering his or her vehicle. Insurance companies would be required to notify the DMV when insurance policies on vehicles lapse, and vehicle owners are required to show they have other insurance. If they don ' t , their vehicle can be impounded . Another resolution called for the League to lobby on behalf of any potential city (such as Malibu) that qualifies for incorporation based on a vote of its residents, to receive the full support of the State League. An additional resolution called for requiring fire resistant roofing . Councilwoman Swanson also reported that Senate Bill 4242 calling for regional governments to be responsible for virtually every decision made by local governments, including land use planning , was defeated. Councilwoman Swanson also reported briefly on the emergency preparedness plan developed by the City of Santa Fe Springs, � indicating that the city has spent $1 .3 million on this project . The City of Rolling Hills can learn a good deal from this plan, and she will report back to the Council after further investigation. Councilwoman Swanson reported that she met with Postmaster Welton Irving at the opening of the new Post Office. Mayor Heinsheimer suggested that additional Post. Office staff on Saturday mornings is urgently needed. -5- Rolling Hills City Council Meeting - 10/29/90 HATTBYS FgOM STAFF (Continaed) ° City Manager Nealis advised that the City has been invited to attend an awards dinner on November 1 , 1990, sponsored by the Chamber of Commerce , Palos Verdes Rotary and the PVP Unified School District , and to present certificates of recognition or plaques to teachers and administrators . Councilwoman Leeuvenburgh volunteered to attend and present the awards. Y The Coachella Valley Joint Insurance Authority has invited the City Manager to attend its annual meeting in Palm Springs on November 15 and 16 , 1990. City Manager Nealis was authorized by Council to attend the meeting. MATTEBS Fg01i THB CIT7 ATTOBFBT a. Asendaent to Cit� Hanager Agreesent City Attorney Jenkins presented to the Council a proposed amendment to the City Manager Agreement adding a stipulation that the City would pay costs associated with his membership in the Palos Verdes Rotary International . It was asserted this would benefit : his performance as City Manager and assist in promoting the City in the community . CouncilWoman Leeuwenburgh moved adoption of the amendment , and Councilwoman Murdock seconded the motion. Mayor Pro Tem Pernell felt the membership should be approved administratively without being officially incorporated into the contract . After discussion it was decided not to amend the con�ract , but to administratively authorize the City Manager use of City funds for the City Manager ' s participation in Rotary International . CLOSBD SBSSI011 The meeting was adjourned at 9:02 p .m. to a closed session for the purpose of discussing pending litigation. MBBTIRG BBCOHVBABD The meeting was reconvened at 9 : 30 p.m. Councilwoman Swanson stated for the record that the issue of Willdan Associates receiving the contract for planning services is a matter of grave concern to her. While Willdan Associates has done a good job for several years, Council should be given other choices to consider. Councilwoman Leeuwenburgh pointed out that the Traffic Commission employs Willdan on an as-needed basis rather than giving them a contract as City Traffic Engineer . Councilwoman Swanson replied that although it has been going on for a long time, it should not be allowed to become entrenched. ADJOIIBNMBAT Mayor Heinsheimer adjourned the meeting at 9 :40 p.m. to Monday, _ November 12 , 1990 at 7 :30 p.m. ������ Minutes cretary APPROVED: � . �� � sb� f�� . �„ �"e'y..�,.'f,.9 .f�� � '!� ;c.� or " -6-