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11/12/1990I- 1 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA November 12, 1990 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Pernell at 7:30 p.m. on Monday, November 12, 1990 in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Leeuwenburgh, Swanson, Mayor Pro Tem Pernell Councilmember Murdock, Mayor Heinsheimer Craig Nealis Anne Palatino L. D. Courtwright Diane Sawyer Lucile Rogers Lt. Mike Bauer Chip Scholz Charles Haueisen Margaret Haueisen Frank Hill Bill Peters David Stone City Manager Acting Principal Planner City Treasurer City Manager's Secretary Minutes Secretary Lomita Sheriff Station Browning-Ferris Industries Resident Resident Resident Resident Resident Councilwoman Swanson moved approval of all items on the Consent Calendar as listed below. The motion was seconded by Councilwoman Leeuwenburgh and carried unanimously. a. Minutes of the Adjourned Regular Meeting of October 29, 1990 were approved as submitted. b. Payment of Bills - Demands Number 3972 through 5013 in the amount of $36,194.09 were approved for payment from the General Fund, with the exception of Demand Number 4986 which was voided.. c&d. Minutes of the Traffic Commission meetings of September 21 and October 19, 1990 were received and filed. e. Minutes of the Wildlife Preservation Committee meeting of September 17, 1990 were received and filed. f. Resolution re: Zonina Case No. 435 Mr. & Mrs. Mike Boyd, 5 Williamsburg Lane, Lot 35-RH; Request for Variances: to encroach into the front yard setback to construct a new residence; to encroach into the front yard setback to construct a retaining wall; request for Site Plan Review for new residence and stable. Resolution re: Zonina Case No. 437 Mr. & Mrs. Tony Lin, 10 Portuguese Bend Road, Lot 52-RH; Request for a Conditional Use Permit to construct and maintain a paddle tennis court; request for Site Plan Review for a new residential redevelopment on the site and for a paddle tennis court. 1 Rolling Hills City Council Meeting - 11/12/90 Resolution re: Zonina Case No. 439 Mr. & Mrs. Ralph Schmoller, 4 Middleridge Lane South; Lot 256• - UR; request for a variance to encroach into the side yard setback in order to construct a swimming pool and spa; request for Site Plan Review to determine the compatibility of the pool and spa with the site. Resolution re: Zonina Case No. 440 Dr. Stephen Taus, 11 Poppy Trail, Lot 90-B-RH; request for a Conditional Use Permit for a tennis court; request for Site Plan Review to determine the compatibility of the proposed tennis court with the site. Resolution re: Zonina Case No. 393 Mr. & Mrs. Charles Haueisen, 6 Eastfield Drive, Lot 62 -EF; request for variance to exceed the 20 percent coverage of a required side yard setback to construct a driveway; request for modification of an approved site plan to construct a detached garage with driveway access and amend Resolution of Approval accordingly. PUBLIC HEARINGS A. Introduction and first reading of the following ordinance: ORDINANCE NO. 229: AN ORDINANCE OF THE CITY OF ROLLING HILLS REQUIRING A CONDITIONAL USE PERMIT FOR A DETACHED GARAGE OR MIXED USE STRUCTURE AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. Councilwoman Leeuwenburgh suggested consideration of this ordinance be held over until the full Council is present. There was no one present who wished to testify on the matter. At the direction of the City Council members present, the public hearing was opened and continued to the November 26 meeting. OLD BUSINESS There were no items of old business to consider. NEW BUSINESS A. CONSIDERATION OF RECOMMENDATION FROM THE TRAFFIC COMMISSION RELATIVE TO LOCATION OF THE RECYCLING CONTAINERS ADJACENT TO THE CITY ADMINISTRATION FACILITY PARKING LOT. Councilwoman Leeuwenburgh reported that the Traffic Commission is recommending that seven 100 -gallon recycling containers be placed in back of City Hall for recycling purposes. Mr. Chip Scholz of Browning-Ferris Industries said this program will be a good gauge of the community's willingness to recycle. He stated that three or four of the containers would be designated for newspapers and the remainder for mixed recyclable materials (glass, metal and plastic. The trucks currently used in Rolling Hills _ Estates will stop by at the end of their runs to empty the containers, as needed. City Manager Nealis added that this service is being provided at no cost to the City and that B.F.I. will be responsible for maintaining the location. Mayor Pro Tem Pernell said that many residents are currently separating their recyclable materials and might not like to see them co -mingled after going to the trouble of sorting them. He suggested that aluminum cans be put in a separate container from 2 Rolling Hills City Council Meeting - 11/12/90 -the other co -mingled materials. Mr. Scholz stated that the containers will be color coded and signed to indicate what materials they are to contain. He said that B.F.I. will provide any technical materials and information the City would like for its Newsletter or other publications. Councilwoman Leeuwenburgh added that two parking places will have to be designated as "Parking for Recycling" adjacent to the bins. The Traffic Engineer will make a recommendation as to their exact placement. Councilmembers thanked Mr. Scholz for his cooperation and expressed their eagerness to make. this a successful program. It was agreed that the program will begin on Monday, November 26, and information will be disseminated to residents in the November 21 Newsletter. B. CONSIDERATION OF PARTICIPATION IN THE HOLIDAY DRIVING UNDER THE INFLUENCE (DUI) ENFORCEMENT PROGRAM. City Manager Nea1is reported that the Sheriff's Department has requested that the City of Rolling Hills participate with the other Peninsula cities in the DUI Enforcement Program to be operated on eight nights between December 21 and December 30, 1990. The cost to the City will be ten percent of the total, not to exceed $356.60. Lt. Mike Bauer of the Sheriff's Department explained the program, indicating a total of 13 man -shifts will be used. It was moved by Councilwoman Swanson and seconded by Councilwoman Leeuwenburgh that the City of Rolling Hills participate in the Holiday DUI Program. The motion was passed without exception. OPEN AGENDA Mr. Bill Peters of #11 Johns Canyon Road updated Councilmembers on the status of the Johns Canyon sewer project. Four of the seven homeowners in the area have negotiated a contract with Dalcin Cummings Associates and have paid for the engineering of the sewer. They are now involved in the County process and have arranged with the Community Association to use the Association easement. They have obtained three bids for the construction, which ranged from $64,370 to $108,266, and are planning to use Lawson Construction Company, Inc. The participating homeowners have contacted the Community Association attorney regarding how to prevent the homeowners who did not share in the construction costs from connecting in to the line, or how to force them to pay one-seventh of the total cost if they do wish to be connected. The Association attorney was not able to provide an answer, and Mr. Peters. asked if the City Attorney could help. Councilmembers advised that this issue could be presented to the City Attorney through the City Manager. Mr. Peters suggested that after the sewer is built and paid for, the residents could ask the City to create a sewer district and incorporate the Johns Canyon sewer with no liabilities. It could then be bonded and the residents could have their investment returned. Mayor Pro Tem Pernell commended the group on their progress and said the City is willing to cooperate in any way it can. Councilwoman Swanu°Dn suggested Mr. Peters keep notes for the benefit of other residents who might have similar projects in the future. 3 Rolling Hills City Council Meeting - 11/12/90 MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilwoman Swanson brought up the city ordinance which allows five years for completion of construction projects as long as some work is proceeding. She asked that staff research the matter and come back with recommendations as to a more stringent ordinance, perhaps with a "not to exceed" time, a period shorter than five years under certain circumstances, and other options. - Councilwoman Swanson also discussed the requirement that 200 square feet on each property be set aside for a barn. She said that with some of the very large residences that have been built in Rolling Hills over the last several years, perhaps the number of square feet required for barns should be examined. Councilwoman Leeuwenburgh stated that the Planning Commission is currently looking into this matter. Councilwoman Leeuwenburgh reported that public comment on the Miraleste High School EIR is scheduled for Tuesday evening, November 13. She suggested staff be directed to write a letter expressing concerns which were not addressed in the draft or final EIR. Councilwoman Leeuwenburgh agreed to work with City Manager Nealis to prepare the letter. Councilwoman Leeuwenburgh also reported that the December 10 Holiday Party arrangements are proceeding and the invitations are expected to be mailed out on November 13. As the party is scheduled on a regular Council meeting night, it is expected that the meeting will be adjourned to December 17. Mayor Pro Tem Pernell reported* on the remodeling being considered for the maintenance building. A definitive plan has not been arrived at yet. The preliminary plan requires encroachment into the easement belonging to Rolling Hills Estates, primarily consisting of some parking spaces on the north side of the facility. The Mayor of Rolling Hills Estates has indicated willingness to consider this encroachment but it would have to -go through their planning process. Mayor Pro Tem Pernell said it was suggested by Peggy Minor, Association Manager, that an area could be blacktopped and used as temporary parking for the large trucks doing business in Rolling Hills which are not allowed on the City streets, as an incentive to Rolling Hills Estates. MATTERS FROM STAFF City Manager Nealis reported the City has received an invitation from the Rolling Hills Board of Realtors to attend their installation luncheon on Wednesday, December 10. Additionally, he requested approval for Diane Sawyer to attend the League of California Cities "City Clerks New Law and Election Seminar" in Costa Mesa on December 5 through 7, 1990 at a cost of $155. There being no objection, the cost of the seminar was approved. CLOSED SESSION The meeting was adjourned at 8:15 p.m. to a closed session for the purpose of discussing personnel matters and pending litigation. 4 1 1 Rolling Hills City Council Meeting - 11/12/90 MEETING RECONVENED The meeting was reconvened at 8:50 p.m. Mayor Pro Tem Pernell directed City Manager Nealis to verify that Robert Lamb, a contractor doing work for the City, is covered by appropriate liability insurance. ADJOURNMENT Mayor Pro Tem Pernell adjourned the meeting at 8:52 p.m. to Monday, November 26, 1990 at 7:30 p.m. Minutes Se6ketary APPROVED: f T yor 5