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2/25/19911 11 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA February 25, 1991 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:32 p.m. on Monday, -February 25, 1991 in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Swanson, Mayor Pro Tem Pernell, Mayor Heinsheimer ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilwoman Murdock (excused) Craig Nealis L. D. Courtwright Lola Ungar Lucile Rogers City Manager City Treasurer Principal Planner Minutes Secretary Mayor Heinsheimer requested on behalf of Councilwoman Swanson that item a. be removed from the Consent Calendar and Councilwoman Leeuwenburgh requested that item f. be removed. Councilwoman Leeuwenburgh moved approval of items b. through e, of the Consent Calendar. The motion was seconded by Mayor Pro Tem Pernell and passed unanimously. b. Payment of Bills - Demands Number 5226 through 5256 dated February 25, 1991 in the amount of $126,353.13 were approved for payment from the General Fund. c. Fiscal Statement for the month of January. d. Correspondence from Assemblyman Gerald N. Felando with respect to City support for Senate Bill 76. e. Status Report with regard to Senate Bill No. 169 and Senate Bill No. 76. ITEMS REMOVED FROM CONSENT CALENDAR a. Approval of Minutes - Adjourned meeting of January 12, 1991 Regular meeting of February 11, 1991 Councilwoman Swanson requested corrections to the first two paragraphs of page 3 of the regular meeting of February 11, 1991 as follows: Mayor Hugh Muller of the City of Rolling Hills Estates explained that the Sanitation Districts have indicated that financial assistance from the cities would help persuade them to relocate the center rather than to close it. Councilwoman Murdock suggested that the percentages currently used for Regional Law Enforcement Agreement be used as a basis for the financial share. Councilwoman Swanson moved that the City Council endorse in principle the request of Rolling Hills Estates; the City Manager was directed to work with the other Mayors and City 1 Rolling Hills City Council Meeting - 2/25/91 Managers to put together a plan for each city's participation. The motion was seconded by Mayor Pro Tem Pernell and passed unanimously. Councilwoman Swanson moved approval of the minutes -as corrected, Councilwoman Leeuwenburgh seconded and the motion passed without objection. f. Correspondence from Browning-Ferris Industries Regarding a Proposed Annual Spring Clean-up Scheduled for May 11, 1991. Councilwoman Leeuwenburgh suggested that cleanups be scheduled semiannually, and that a fall date be considered as well as the May 11 date. Mayor Heinsheimer proposed that this matter be brought up again in August. Mayor Pro Tem Pernell moved approval of Consent Calendar item f., Councilwoman Leeuwenburgh seconded and the motion passed without objection. PLANNING COMMISSION ITEMS A. Resolution re: Zoning Case No. 442 Mr. & Mrs. Gerald Turpanjian, Portuguese Bend Road (Lot 88-2- RH). Approval of a request for a Variance to encroach into the side yard setback to construct a retaining wall; approval of a request for a Site Plan Review to construct a proposed new residence. Councilwoman Leeuwenburgh moved approval of the Resolution, Councilwoman Swanson seconded and the motion passed unanimously. PUBLIC HEARINGS None. OLD BUSINESS A. DIMENSION CABLE TELEVISION CONSTRUCTION SCHEDULE City Manager Nealis reported that Mr. Fowler was unable to attend the Council meeting but the construction schedule has been received and the timetable calls for all of Rolling Hills to be able to receive cable television service before the end of the calendar year. Replying to an inquiry from Councilwoman Swanson about how many telephone poles will need to be replaced, the City Manager stated that the latest information is that no poles will need replacing. Mayor Pro Tem Pernell moved that the -City accept the construction schedule as submitted by Dimension Cable'Television. The motion was seconded by Councilwoman. Swanson and -passed unanimously. Councilwoman Swanson urged that the City investigate the cost of undergrounding utilities. The City Manager was asked to contact Southern California Edison for costs and other information. B. RESOLUTION NO. 635: CONSIDERATION OF AMENDMENT TO A RESOLUTION ASSIGNING TO THE CITY OF LOMITA PART OF THE CITY OF ROLLING HILLS' AVAILABLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. City Manager Nealis reported that based on Community Development Commission information, the amount of CDBG funds to be assigned to the City of Lomita was incorrectly stated in Resolution kA Rolling Hills City Council Meeting - 2/25/91 No. 634, adopted by the City Council at its regular meeting of February 11, 1991. Resolution No. 635 was prepared in response to new information received after February 11, and changes the authorized amount of funds to be transferred from $9,903 to $10,212. Mayor Pro Tem Pernell moved adoption of Resolution No. 635. The motion was seconded by Councilwoman Leeuwenburgh and passed unanimously. NEW BUSINESS There was no new business. OPEN AGENDA No one present wished to speak on the open agenda. MATTERS FROM MEMBERS OF THE CITY COUNCIL Mayor Pro Tem Pernell reported that there was a discussion at the last Mayors' Luncheon about looking into what can be done to mitigate the impact of the new water rationing plan, such as investigating the possibility of using the 100,000 gallons of water that is being pumped out of dewatering wells daily and dumped in the ocean. Councilwoman Swanson suggested consideration of recapturing "gray water" for lawns and irrigation, and commented that if biodegradable soaps are used the water may be usable without processing. Mayor Heinsheimer said the Mayors are discussing the possibility of creating an entity to fund a desalination facility for the Palos Verdes Peninsula. Councilwoman Leeuwenburgh advised she will be attending a meeting for all of the Municipal Water Districts on February 26, 1991, to discuss water rationing. Councilwoman Swanson requested that the subject of water rationing and conservation be placed on the City Council meeting agendas on a regular basis until further notice. Mayor Pro Tem Pernell stated he does not think most people realize how very serious the water problem is, and suggested an informational meeting be held for residents at City Hall. All cities have been requested to have in place a drought ordinance by March 31; staff was directed to work on this and place it on the agenda. Councilwoman Leeuwenburgh asked that an article be prepared for the next newsletter on the recycling program and how well it is working. The Monday -Wednesday -Friday pickups are being increased to every day. The weekends sometimes present overflow problems. A larger bin was offered by BFI, but due to the pending construction in that area it was felt that using the smaller bins with more frequent pickups was preferable. MATTERS FROM STAFF City Manager Nealis reported that he issued a Stop Work Order at 54 Portuguese Bend Road. Extensive grading had been done with large amounts of water usage, without any City or County permission. The City Manager met with the property owner and prospective buyer and they have plans and will be submitting them in writing. City Manager Nealis reported that a meeting has been scheduled by the Palos Verdes Peninsula Unified School District on Friday, March 8, at 7:30 a.m. to discuss "Project New Beginning." City Councilmembers are invited to attend. 3 Rolling Hills City Council Meeting - 2/25/91 City Manager.Nealis reported he has received correspondence from the City of Rolling Hills Estates regarding forming a joint traffic safety committee to discuss the intersection of Palos Verdes Drive North and Portuguese Bend Road. They recommend that the committee be composed of the City Managers, City Traffic Engineers, one representative from the City Councils and two representatives from each Traffic Commission. Councilwoman Leeuwenburgh will present this item to the Traffic Commission for consideration. MATTERS FROM THE CITY ATTORNEY There were no items from the City Attorney. CLOSED SESSION The meeting was adjourned at 8:00 p.m. to a closed session for the purpose of discussing personnel matters. MEETING RECONVENED The meeting was reconvened and adjourned at 8:50 p.m. to Monday, March 11, 1991 at 7:30 p.m. APPROVED: Mayor 4 Minutes Se etary 1 1 Rolling Hills City Council Meeting - 3/11/91 Stating that there is no relief in sight for the California water crisis, Mr. Stuart explained that the water from the recent rains is in storage and will not be used this year, in case there is a continuation of the drought. The Metropolitan Water District has adopted a 30% mandatory water conservation policy effective April 1, 1991. Agricultural water was cut 90%, saving the homeowners from having to further reduce usage. Mr. Stuart said it would take three years of normal rainfall to refill the reservoirs, which are virtually empty now. For the forseeable future, we will all.have to learn to live with a reduced supply of water. He recommended that Rolling Hills adopt a drought ordinance. Mr. Stuart reported there are plans for a 70,000 acre foot reclamation plant to be built at Pacific Coast Highway and E1 Segundo Boulevard. The water produced will not be potable but will potable water use, representing approximately one-third of the total demand of the West Basin Metropolitan District. At the MWD Board meeting on March 12, 1991 it is anticipated that 1,200,000 acre feet of water will be promised from the Colorado Basin. Describing the economic disincentives to residential water users, Mr. Stuart said initially the charge will be double for that used over the quota, and a possible increase to three to four times the regular charge is being discussed for areas that do not adopt mandatory rationing. Replying to queries from Mayor Pro Tem Pernell, Mr. Stuart said that the use of gray water is not permitted by the State of California Health Department. Desalinization is very viable but very expensive, and Mr. Stuart said that all lower cost options should be pursued before desalinization. If desalinized water were the principal supply, our water bills would be eight times what they are now. There are plans for a desalinization plant in Baja California, and another possibility is the Marine Base_ in Oceanside but the long permit process represents a problem. Mr. Stuart discussed life style changes which will be required, commenting that a brown lawn will be a "badge of honor." He said drip irrigation is a big water saver. He mentioned that he thought a moratorium on new water servoce connections might be in order. Councilwoman Leeuwenburgh said the City of Rolling Hills Estates is limiting the washing of tennis courts, watering down of rings, etc. and she feels Rolling Hills should also be considering such restrictions. Resident Carol Hoffman asked if there was a way to obtain fast hot water, to avoid wasting while waiting for the water to warm up. Mr. Stuart said there is a system but it requires re -piping, and suggested that water be saved in a bucket and used to water plants. Mr. Rutherford, 16 Buggy Whip Drive, suggested that residents sprinkle their lawns early in the morning before the wind comes up, and also asked that the City provide instructions for reading water meters in the newsletter. Mr. James Cantrell of the California Water Service Company (CWSC) said the CWSC has a pamphlet on how to read a water meter, and their service representatives will visit homeowners to help them if requested. They also provide another pamphlet on prohibited uses of water. Mr. Cantrell gave City Manager Nealis a copy of a table listing how much water is used in various everyday activities. 2 Rolling Hills City Council Meeting - 3/11/91 • J Mr. Frank Hill, 11 Cinchring, expressed his desire for the monthly calendar of activities to be resumed. His suggestion was referred to staff for action. Mr. Roy Campbell, 3 Running Brand, asked the status of the undergrounding of utilities, mentioned in an earlier Council f meeting as a possibility when telephone poles are removed and I replaced during the cable TV installation. Mayor Pro Tem Pernell explained that it was determined that no telephone poles would need to be removed so the opportunity for undergrounding at a lower cost does not appear to exist. PLANNING COMMISSION ITEMS, A. Zoning Case No. 393: Request for modification of a previously approved site plan to construct an attached subterranean garage (previously approved as detached) with driveway access and amend the Resolution accordingly. Applicant: Mr. & Mrs. Charles Haueisen Location: 6 Eastfield Drive (Lot 62EF) City Manager Nealis reported this request was approved as a detached subterranean garage by the Planning Commission at their last meeting and the Resolution was approved at the adjourned meeting on March 9, 1991. Councilwoman Leeuwenburgh noted a discrepancy in the square footage calculations between the Resolution and that shown on the plans. Principal Planner Ungar explained that additional sheets show the revised calculations and these figures were included in the Resolution. City Attorney Jenkins advised that the Resolution takes precedence over the plans, but the plans should be corrected to reflect the Resolution of approval. There being no objections, Zoning Case No. 393 was received and filed. B. Zoning .Case No. 438: Request for a modification to the request for a variance to the front yard setback; Conditional Use Permit for a pool cabana; and Site Plan Review for a new residential redevelopment. Applicant: Mr. Hussain Shaikh Location: 16 Crest Road (Lot 74 -A -MS) City Manager Nealis advised that this request was originally approved by the Planning Commission and submitted to the City Council in January. It was taken under jurisdiction by the Council and remanded back to the Planning Commission so they could review the case in its entirety. The plans have been revised considerably, with the garage access and pool area moved to the opposite side of the property from the adjacent property owner. The Conditional Use Permit for the pool cabana was denied by the Commission. There being no objections, Zoning Case No. 438 was received and filed. 4 ',3: Ji p.•a.z F'd.Ry+•:: sf�?{F: i�"� ' t'� �.C")�i �;�; iviY•y�'�fY,. (',r - n y}:.7- - .DRi •y _ ha�c(t - ;'�-o-"i�yi�`<.ii<.t�f+y$'j -�'.'+�c Ifi�r1.'c�Y'.'K ,S,+Ft •. :N:':r•�a"Y,:'�ti....Yu:%`a - . � - g;�jyr K•�• x.4 ;P`. i'I•..%. *' •.E:iiWit" - 'y,,� it. Vit:+'"�Fn 2`� .YL�'v`fan - - -s .�rt•+�a .. "ej}.n��"j'.i`>.':,iva.. - -i ;a,. J .�:.,u _ `eS'' •M�Mdsh -J:' pw.A2' �`=Z'Y:�t' •(, ,�J, .,,.7..n - X3."1,•. .i��'3 . s.j ',mss"}t9.�3'�< V ••F4'i�.Jr. .. r<j :e �r :.X-,<'•., �°.,.ID: �l..���'�::3 i•.^ xi .mak: Rolling Hills City Council Meeting - 3/11/91 A. ORDINANCE NO. 231: AN ORDINANCE OF THE CITY OF ROLLING HILLS ESTABLISHING THE AUTHORITY TO ISSUE PERMITS REGULATING THS OPERATION OF VEHICLES EXCEEDING MAXIMUM ALLOWABLE SIZES ON STREETS WITHIN THE CITY AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. Mayor Pro Tem Pernell declared the public hearing open. The City Manager summarized the proposed ordinance, which allows the City to require oversize vehicles to obtain a permit and prescribes safety conditions that must be followed. It is anticipated`,that a fee schedule resolution will be presented to Council at their next regular meeting. In reply to a concern expressed by Mayor Pro Tem Pernell that the ordinance might not be strong enough, City Attorney Jenkins stated that the wording is taken out of the Vehicle Code 'and contains everything that can be done to regulate large vehicles. Councilwoman Leeuwenburgh pointed out that having the ordinance permits the Sheriff's Department to enforce the procedures. Councilwoman Murdock moved introduction and first reading of Ordinance No. 231 and waived reading in full. The motion was seconded by Councilwoman Leeuwenburgh and passed unanimously. The public hearing was held open and continued to March 25, 1991. A. CONSIDERATION OF APPOINTMENT TO THE CITY OF ROLLING HILLS AND ROLLING' HILLS ESTATES JOINT STUDY GROUP TO EXAMINE THE INTERSECTION OF PALOS VERDES DRIVE NORTH AND ROLLING HILLS ROAD/PORTUGUESE BEND ROAD. Councilwoman Leeuwenburgh moved and Councilwoman Murdock seconded the appointment of Traffic Commissioners Welbourn and Wiener, City Councilwoman Leeuwenburgh, City Manager Nealis and City Traffic Engineer Sorrentino to the Joint Study Group with the City of Rolling Hills Estates. The motion was passed without exception. B. CONSIDERATION OF PURCHASE OF OUTDOOR DISPLAY CASE BULLETIN BOARD City Manager Nealis reported that the proposed purchase of a glass display bulletin board was for the display of public notices and other items of public interest and would obviate the need for taping materials to the City Hall windows. Mayor Pro Tem Pernell recommended and it was agreed that this item be considered at the same time that the rest of the hardscape remodeling plan is considered, and if decided upon that it be incorporated into the design of the modified structure at that time. 5 Rolling Hills City Council Meeting - 3/11/91 MATTERS FROM MEMBERS OF THE CITY COUNCIL A. WATER CONSERVATION/MEDIATION EFFORTS This item was requested as a continuing agenda item. No further comments were offered. B. Councilwoman Leeuwenburgh reported for Mayor Pro Tem Pernell and herself on their attendance at the Palos Verdes Peninsula Unified School District "New Beginnings" breakfast meeting which included a tour of Rolling Hills High School. She commented that she thought Mayor Pro Tem Pernell asked six or seven very important questions. C. Councilwoman Leeuwenburgh requested that a notice be put in the newsletter about the special parking arrangements and shuttle service that will be required between the five Rolling Hills homes which are being featured in the Miraleste High School PTSA Tour on Thursday morning, April 4, 1991. D. Mayor Pro Tem Pernell advised he will not be able to attend the March 25 meeting of the City Council. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY A. CONSIDERATION OF AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER SERVICES. Councilwoman Murdock moved approval of the amendment, Councilwoman Leeuwenburgh seconded and the motion passed without exception. The meeting was adjourned at 9:20 p.m. to Monday, March 25, 1991 at 7:30 p.m. APPROVED: Minutes Secretary l 1 t