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4/22/1991MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA April 22, 1991 ABSENT: ALSO PRESENT: None Craig Nealis L. D. Courtwright Lola Ungar Diane Sawyer Lucile Rogers CITY COUNCIL REORGANIZATION City Manager City Treasurer Principal Planner Deputy City Clerk Minutes Secretary Mayor Heinsheimer moved nomination of Mayor Pro Tem Pernell as Mayor of the City of Rolling Hills for the coming year. The motion was seconded by Councilwoman Leeuwenburgh and passed without objection. The new Mayor Pernell presented outgoing Mayor Heinsheimer with a plaque and a framed caricature, in appreciation for his dedicated service over the past year. Councilwoman Leeuwenburgh commended Mayor Heinsheimer for his leadership, intelligence, integrity and humor. Councilwoman Swanson added that Mayor Heinsheimer personifies the ability of the Rolling Hills City Council to work together as a family. Mayor Pernell then moved nomination of Councilwoman Swanson as Mayor Pro Tem of the City of Rolling Hills for the coming year. The motion was seconded by Councilwoman Murdock and passed without objection. CONSENT CALENDAR Councilman Heinsheimer moved approval of the Consent Calendar, Councilwoman Murdock seconded and the motion passed without objection. a. Approval of Minutes.of the regular meeting of April 8, 1991. b. Payment of Bills - Demands Number 5370 through 5417 dated April 22, 1991 in the amount of $53,579.43 were approved for payment from the General Fund, with the exception of Demands No. 5384, 5407 and 5408 which were voided. C. Financial Statement for the month of March. d. Report regarding status of out of contract work to be performed by Richscapes to repair the condition of landscape improvements at the entrance to the City and City Administration Facility. e. Status report regarding legislation designed to restore property tax revenue to "no and low property tax" cities. 1 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Heinsheimer at 7:35 p.m. on Monday, April 22, 1991 in the Hall/Administration Building, City Council Chambers at 2 Portuguese Bend Road, the City Rolling Hills, California. ROLL CALL PRESENT: Councilmembers Leeuwenburgh, Murdock, Swanson, Mayor Pro Tem Pernell, Mayor Heinsheimer ABSENT: ALSO PRESENT: None Craig Nealis L. D. Courtwright Lola Ungar Diane Sawyer Lucile Rogers CITY COUNCIL REORGANIZATION City Manager City Treasurer Principal Planner Deputy City Clerk Minutes Secretary Mayor Heinsheimer moved nomination of Mayor Pro Tem Pernell as Mayor of the City of Rolling Hills for the coming year. The motion was seconded by Councilwoman Leeuwenburgh and passed without objection. The new Mayor Pernell presented outgoing Mayor Heinsheimer with a plaque and a framed caricature, in appreciation for his dedicated service over the past year. Councilwoman Leeuwenburgh commended Mayor Heinsheimer for his leadership, intelligence, integrity and humor. Councilwoman Swanson added that Mayor Heinsheimer personifies the ability of the Rolling Hills City Council to work together as a family. Mayor Pernell then moved nomination of Councilwoman Swanson as Mayor Pro Tem of the City of Rolling Hills for the coming year. The motion was seconded by Councilwoman Murdock and passed without objection. CONSENT CALENDAR Councilman Heinsheimer moved approval of the Consent Calendar, Councilwoman Murdock seconded and the motion passed without objection. a. Approval of Minutes.of the regular meeting of April 8, 1991. b. Payment of Bills - Demands Number 5370 through 5417 dated April 22, 1991 in the amount of $53,579.43 were approved for payment from the General Fund, with the exception of Demands No. 5384, 5407 and 5408 which were voided. C. Financial Statement for the month of March. d. Report regarding status of out of contract work to be performed by Richscapes to repair the condition of landscape improvements at the entrance to the City and City Administration Facility. e. Status report regarding legislation designed to restore property tax revenue to "no and low property tax" cities. 1 Rolling Hills City Council Meeting - 4/22/91 SPECIAL PRESENTATION Mayor Pernell presented a plaque to Captain Dennis Gillard, who has been transferred from the Lomita Sheriff's Station to the Contract Cities Division of the Sheriff's Department, in appreciation for his fine service to the City of Rolling Hills over the past four years. Captain Gillard expressed his appreciation for the support he has received from the community. RECESS Mayor Pernell declared a recess at 7:43 p.m., and a reception was held in honor of outgoing Mayor Heinsheimer. CITY COUNCIL MEETING RECONVENED The meeting was reconvened by Mayor Pernell at 8:05 p.m. PLANNING COMMISSION ITEMS A. RESOLUTION NO. 91-4 Zoning Case No. 434. Location: 20 Outrider Applicant: Mr. John Rich. Road (Lots 78 -EF & 95 -B -EP). A Resolution of the Planning Commission of the City of Rolling Hills granting a Variance to develop a driveway in the side yard setback exceeding the 20% lot coverage requirement; a Variance to encroach into the front yard to construct a retaining wall, and a Variance to encroach within the side yard setback to construct a retaining wall. City Manager Nealis reported that in compliance with a suggestion made at the April 8, 1991 City Council meeting, Resolution No. 91-4 was revised to specify that the driveway in the side yard setback exceeds the 20% lot coverage requirement by 56:76;,: totalling 76.7% to construct a 6,480 square foot driveway to.ya,n access to the proposed new residence at 24 Outrider Road. The,,�Resolution was received and filed by the City Council without comment. B. RESOLUTION NO. 91-7 Zoning Case No. 445. Applicant Mr. & Mrs. Leonard Fuller. Location: 2 Packsaddle Road East (Lot 32 SF). Representative: Mr. Morgan Embroden. A Resolution of the Planning Commission of the City of Rolling Hills granting a Variance for the continued encroachment of a structure in the rear yard setback, granting a Conditional Use Permit for a guest house, and granting Site Plan Review approval for substantial residential additions. Principal Planner Ungar reported that this application was made for a 2,805 square foot addition to the existing 3,410 square foot house, for a total of 5,143 square feet. During the application process it was discovered that the guest house was originally the stable and had not been converted legally, so a Conditional Use Permit for the guest house was included in this application, as well as a Variance because it was in the rear yard setback. There being no objection, the Planning Commission recommendation was accepted by the City Council. 2 I-- � _7 Rolling Hills City Council Meeting - 4/22/91 VIEW PRESERVATION COMMITTEE ITEM, A. RESOLUTION NO. 91 -1 -VPC A RESOLUTION OF THE VIEW PRESERVATION COMMITTEE DECLARING A VIEW IMPAIRMENT CAUSED BY SPECIFIC TREES LOCATED AT 11 QUAIL RIDGE SOUTH ON PROPERTY OWNED BY MRS. DORIS MCNABB. City Manager Nealis reported that mediation had failed to resolve this matter and a public hearing before the View Preservation Committee was required. Both parties attended the public hearing and a subsequent agreement was reached between the parties. The case has been appealed by Doris McNabb, however, and it will be coming back to the City Council. Councilman H einsheimer pointed out that a similar ordinance is now under challenge in one of the Peninsula cities, which may result in litigation. He -requested that the City Attorney provide advice on any changes which may be needed in the -Rolling Hills view preservation ordinance. In reply to a query from Councilman Heinsheimer regarding the mechanism for appeals in the view preservation process, City Manager Nealis explained that the appeal procedure is the same as that of the planning process, contained in section 17.32.140 of the Municipal Code. PUBLIC HEARINGS A. CONSIDERATION OF A PRELIMINARY DRAFT OF THE CITY'S SOURCE REDUCTION AND RECYCLING ELEMENT (SRRE) City Manager Nealis advised that this public hearing is being held in accordance with the provisions of Assembly Bill No. 939, the California Integrated Waste Management Act of 1989. The preliminary draft of the City's SRRE has been sent to the required county, state and municipal jurisdictions for their review. Comments received from the public and the City Council at this public hearing will be incorporated where appropriate into the final report, which will be considered at a public hearing before the City Council in June, 1991. Mr. Nealis noted that the study shows the City is currently diverting 36% of its 8,127 tons of solid waste collected annually, compared to the 25% diversion required by 1995 under State law. The City Manager introduced Mr. Michael Huls of Resource Integration Systems (R.I.S.) and Ms. Alyson Burleigh of Clements Engineering, who provided detailed reports on the SRRE. Mr. Michael Huls, 14619 Flatbush Avenue, Norwalk, summarized the background information, the AB 939 process, and the R.I.S. findings. He pointed out that the SRRE is to be the guide for the City of Rolling Hills over the next 15 years as to what programs - need to be implemented. Diversion is the intent of the program, and recycling, composting and source reduction are the major components. AB 939 requires each city to divert 25% of its solid waste by 1995, and 50% by 2000. In reviewing the tasks performed by R.I.S., Mr. Huls stated that the firm first documented the existing conditions, including residential and industrial waste. This provides the baseline for the targeted diversion program. Next, an integrated program of composting, recycling and source reduction was developed to bring together new activities with existing ones. An implementation schedule was then devised for the next 10-15 years, public information and public awareness needs were identified, projections 3 Rolling Hills City Council Meeting - 4/22/91 were made of disposal capacity needed, and what monitoring and evaluation the City would need to perform. This information comprised the SRRE, which will be updated annually and resubmitted in 1995. Ms. Alyson Burleigh, 630 S. Dunsmuir, Los Angeles, reviewed the solid waste study, which showed that the 8,127 tons of solid waste generated annually in Rolling Hills was primarily from residential sources. Some commercial (City offices, school, Fire _- Department) and industrial (street maintenance, construction and demolition) sources were also identified. Of this solid waste, 3,020 tons are diverted from disposal in landfills, primarily through the City Hall dropoff, the Palos Verdes Recycling Center, private hauling services, and tree and horse manure removal services. Mayor Pernell questioned the figure in the SRRE of 31% green waste, stating that he understood that green waste constituted 50% of the City's solid waste. Ms. Burleigh said that the Clements Engineering studies were done by weight rather than by volume, and other studies may have been performed using different methods or only calculating residential waste. Councilman Heinsheimer pointed out that the amount of green waste will probably be going up considerably because of trees dying, and chipping may not be allowed because of insect infestation problems. Mr. Huls summarized the goals and objectives, stating it is most important that the City promote and encourage source reduction first and then recycling, composting and public awareness. Source reduction activities by the City could be information disseminated in the Newsletter, staff working with residents, non -procurement activities such as using ceramic cups, double -sided copying, etc. Reuse of demolished materials should also be encouraged. He suggested the City might want to set up a mechanism to demonstrate their commitment, such as the use of ceramic cups, using green waste for trail maintenance, encouraging the private sector to use waste materials, etc. By undertaking these efforts, Mr. Huls said the City could reach a diversion level of 45% by 1995 and over 50% by the year 2000. Mayor Pro Tem Swanson commented that many property owners have large rocks removed in excavation and then have them broken down for use in gardens, rock walls, etc. She suggested this should be counted as source reduction. It was suggested that the City's ordinance calling for balanced cut and fill operations might also qualify as source reduction. Comments received from the State will need to be incorporated into the SRRE and a final draft presented to the City Council in June. In the meantime, coordination with the other cities on the Peninsula was suggested. NEW BUSINESS A. RESOLUTION NO. 638: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS REQUESTING AND ENCOURAGING WATER CONSERVATION PRACTICES BY ALL RESIDENTS OF THE CITY AND ESTABLISHING A WATER CONSERVATION EDUCATION PLAN City Manager Nealis reported that Resolution No. 638 has been written to encourage the residents of Rolling Hills to conserve water through specific efforts which are spelled out in the Resolution. It contains a Water Conservation Education Plan which is intended to provide information to residents through Newsletter 0 Rolling Hills City Council Meeting - 4/22/91 articles, pamphlets from appropriate agencies, and other materials on display at City Hall. Mayor Pernell suggested inclusion of additional water saving means such as low -flow toilets, single handle faucets, and other specific measures. Councilman Heinsheimer moved that Resolution No. 638 be approved with the amendments proposed by the Mayor. The motion was seconded by Councilwoman Leeuwenburgh and passed without objection. B. RESOLUTION NO. 639: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AN EMPLOYEE DEFERRED COMPENSATION PLAN City Manager Nealis reported that the proposed deferred compensation plan, established by the U.S. Conference of Mayors, represents an attempt to allow City employees to provide for their own retirement through payroll deductions. The program proposed in Resolution No. 639 would be managed by the Public Employee Benefit Services Corporation (PEBSCO) at no cost to the City. Employees who currently have funds in another program may transfer them to this fund and receive a 104% credit. Mayor Pro Tem Swanson moved and Councilwoman Murdock seconded approval of Resolution No. 639. Mr. Mark Turner, State Director of PEBSCO for Southern California, responded to questioning by stating that participation in the program is purely voluntary and can be withdrawn at any time. There are three investment options (Fixed Account, Variable Account, and Universal Life Plan). A Board of Directors oversees the operations, and participants may change their investment options at any time. Mayor Pernell said he would like the Personnel Committee and the City Attorney to look at the plan before its approval. Mayor Pro Tem Swanson withdrew her motion. Councilwoman Leeuwenburgh moved to hold Resolution No. 639 on the agenda pending review by the Personnel Committee and the City Attorney. The motion was seconded by Councilwoman Murdock and passed unanimously. MATTERS FROM MEMBERS OF THE CITY COUNCIL A. FLYING TRIANGLE AREA Councilman Heinsheimer stated that since some of the problems in the Flying Triangle area have been taken care of, it might be a good time for the Planning Commission to review the City policies for that area. Rural/ agricultural use of the property might be considered, and the Planning Commissioners may have other ideas for encouraging constructive use of the area. Councilman Heinsheimer suggested that the subject be mentioned at the joint meeting of the City Council and the Planning Commission on April 29, so that the Commissioners could be thinking about it over the next few months. B. COMMITTEE ASSIGNMENTS Mayor Pernell asked Councilmembers to be thinking about Committee assignments and advise City Manager Nealis or the Mayor of their preferences. Mayor -Pro Tem Swanson and Councilwoman Murdock indicated their willingness to continue to serve on the Budget and Finance Committee. 5 Rolling Hills City Council Meeting - 4/22/91 C. RETREAT AGENDA' Councilwoman Murdock requested that the subject of disaster preparedness be included as an agenda item for the City Council retreat. D. JUDGE PERROVICH Councilwoman Leeuwenburgh requested that a letter of condolence be sent to the family of the late Judge George Perkovich. MATTERS FROM STAFF A. BUDGET AND FINANCE COMMITTEE MEETING City Manager Nealis suggested it would be appropriate to have a Budget and Finance Committee meeting to discuss the Fiscal Year 1991-1992 budget. After discussion, the meeting was set for 9:00 a.m. on Tuesday, April 30, 1991. B. CABLE TELEVISION CONSTRUCTION SCHEDULE City Manager Nealis reported that construction is moving ahead, with undergrounding on Crest Road begun last week. Complaints are minimal and are being handled very well by Dimension Cable Television. C. PLANNING APPLICATION PROCESS MEETING City Manager Nealis advised that letters have been sent to at least 20 architects, general contractors, etc., inviting them to attend a meeting on Wednesday, April 24, 1991 at 3:00 p.m. to go over various aspects of the City's planning process (application calendar, new stable and corral requirements, pad coverage and other matters). He has indicated that the City would like input from them as to how the City can do its job better. ADJOURNMENT The meeting was adjourned at 9:35 p.m. to Monday, April 29, 1991 at 7:30 p.m. for a special joint meeting with the Planning Commission. APPROV I Mayor 6 jC^�L'Gl.C.P� -��= Minutes C� cretary I- I - It