4/22/1991MINUTES OF A
REGULAR MEETING OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
April 22, 1991
ABSENT:
ALSO PRESENT:
None
Craig Nealis
L. D. Courtwright
Lola Ungar
Diane Sawyer
Lucile Rogers
CITY COUNCIL REORGANIZATION
City Manager
City Treasurer
Principal Planner
Deputy City Clerk
Minutes Secretary
Mayor Heinsheimer moved nomination of Mayor Pro Tem Pernell
as Mayor of the City of Rolling Hills for the coming year. The
motion was seconded by Councilwoman Leeuwenburgh and passed without
objection.
The new Mayor Pernell presented outgoing Mayor Heinsheimer
with a plaque and a framed caricature, in appreciation for his
dedicated service over the past year. Councilwoman Leeuwenburgh
commended Mayor Heinsheimer for his leadership, intelligence,
integrity and humor. Councilwoman Swanson added that Mayor
Heinsheimer personifies the ability of the Rolling Hills City
Council to work together as a family.
Mayor Pernell then moved nomination of Councilwoman Swanson
as Mayor Pro Tem of the City of Rolling Hills for the coming year.
The motion was seconded by Councilwoman Murdock and passed without
objection.
CONSENT CALENDAR
Councilman Heinsheimer moved approval of the Consent Calendar,
Councilwoman Murdock seconded and the motion passed without
objection.
a. Approval of Minutes.of the regular meeting of April 8, 1991.
b. Payment of Bills - Demands Number 5370 through 5417 dated
April 22, 1991 in the amount of $53,579.43 were approved for
payment from the General Fund, with the exception of Demands No.
5384, 5407 and 5408 which were voided.
C. Financial Statement for the month of March.
d. Report regarding status of out of contract work to be
performed by Richscapes to repair the condition of landscape
improvements at the entrance to the City and City Administration
Facility.
e. Status report regarding legislation designed to restore
property tax revenue to "no and low property tax" cities.
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A regular meeting of the
City Council of the City of
Rolling
Hills was called to order by
Mayor Heinsheimer at 7:35
p.m. on
Monday, April 22, 1991 in the
Hall/Administration Building,
City Council Chambers at
2 Portuguese Bend Road,
the City
Rolling
Hills, California.
ROLL CALL
PRESENT: Councilmembers
Leeuwenburgh, Murdock,
Swanson,
Mayor Pro
Tem Pernell, Mayor Heinsheimer
ABSENT:
ALSO PRESENT:
None
Craig Nealis
L. D. Courtwright
Lola Ungar
Diane Sawyer
Lucile Rogers
CITY COUNCIL REORGANIZATION
City Manager
City Treasurer
Principal Planner
Deputy City Clerk
Minutes Secretary
Mayor Heinsheimer moved nomination of Mayor Pro Tem Pernell
as Mayor of the City of Rolling Hills for the coming year. The
motion was seconded by Councilwoman Leeuwenburgh and passed without
objection.
The new Mayor Pernell presented outgoing Mayor Heinsheimer
with a plaque and a framed caricature, in appreciation for his
dedicated service over the past year. Councilwoman Leeuwenburgh
commended Mayor Heinsheimer for his leadership, intelligence,
integrity and humor. Councilwoman Swanson added that Mayor
Heinsheimer personifies the ability of the Rolling Hills City
Council to work together as a family.
Mayor Pernell then moved nomination of Councilwoman Swanson
as Mayor Pro Tem of the City of Rolling Hills for the coming year.
The motion was seconded by Councilwoman Murdock and passed without
objection.
CONSENT CALENDAR
Councilman Heinsheimer moved approval of the Consent Calendar,
Councilwoman Murdock seconded and the motion passed without
objection.
a. Approval of Minutes.of the regular meeting of April 8, 1991.
b. Payment of Bills - Demands Number 5370 through 5417 dated
April 22, 1991 in the amount of $53,579.43 were approved for
payment from the General Fund, with the exception of Demands No.
5384, 5407 and 5408 which were voided.
C. Financial Statement for the month of March.
d. Report regarding status of out of contract work to be
performed by Richscapes to repair the condition of landscape
improvements at the entrance to the City and City Administration
Facility.
e. Status report regarding legislation designed to restore
property tax revenue to "no and low property tax" cities.
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Rolling Hills City Council Meeting - 4/22/91
SPECIAL PRESENTATION
Mayor Pernell presented a plaque to Captain Dennis Gillard,
who has been transferred from the Lomita Sheriff's Station to the
Contract Cities Division of the Sheriff's Department, in
appreciation for his fine service to the City of Rolling Hills over
the past four years. Captain Gillard expressed his appreciation
for the support he has received from the community.
RECESS
Mayor Pernell declared a recess at 7:43 p.m., and a reception
was held in honor of outgoing Mayor Heinsheimer.
CITY COUNCIL MEETING RECONVENED
The meeting was reconvened by Mayor Pernell at 8:05 p.m.
PLANNING COMMISSION ITEMS
A. RESOLUTION NO. 91-4
Zoning Case No. 434.
Location: 20 Outrider
Applicant: Mr. John Rich.
Road (Lots 78 -EF & 95 -B -EP).
A Resolution of the Planning Commission of the City of Rolling
Hills granting a Variance to develop a driveway in the side
yard setback exceeding the 20% lot coverage requirement; a
Variance to encroach into the front yard to construct a
retaining wall, and a Variance to encroach within the side
yard setback to construct a retaining wall.
City Manager Nealis reported that in compliance with a
suggestion made at the April 8, 1991 City Council meeting,
Resolution No. 91-4 was revised to specify that the driveway in the
side yard setback exceeds the 20% lot coverage requirement by
56:76;,: totalling 76.7% to construct a 6,480 square foot driveway
to.ya,n access to the proposed new residence at 24 Outrider Road.
The,,�Resolution was received and filed by the City Council without
comment.
B. RESOLUTION NO. 91-7
Zoning Case No. 445. Applicant Mr. & Mrs. Leonard Fuller.
Location: 2 Packsaddle Road East (Lot 32 SF).
Representative: Mr. Morgan Embroden.
A Resolution of the Planning Commission of the City of Rolling
Hills granting a Variance for the continued encroachment of
a structure in the rear yard setback, granting a Conditional
Use Permit for a guest house, and granting Site Plan Review
approval for substantial residential additions.
Principal Planner Ungar reported that this application was
made for a 2,805 square foot addition to the existing 3,410 square
foot house, for a total of 5,143 square feet. During the
application process it was discovered that the guest house was
originally the stable and had not been converted legally, so a
Conditional Use Permit for the guest house was included in this
application, as well as a Variance because it was in the rear yard
setback.
There being no objection, the Planning Commission
recommendation was accepted by the City Council.
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Rolling Hills City Council Meeting - 4/22/91
VIEW PRESERVATION COMMITTEE ITEM,
A. RESOLUTION NO. 91 -1 -VPC
A RESOLUTION OF THE VIEW PRESERVATION COMMITTEE DECLARING A
VIEW IMPAIRMENT CAUSED BY SPECIFIC TREES LOCATED AT 11 QUAIL
RIDGE SOUTH ON PROPERTY OWNED BY MRS. DORIS MCNABB.
City Manager Nealis reported that mediation had failed to
resolve this matter and a public hearing before the View
Preservation Committee was required. Both parties attended the
public hearing and a subsequent agreement was reached between the
parties. The case has been appealed by Doris McNabb, however, and
it will be coming back to the City Council.
Councilman H einsheimer pointed out that a similar ordinance
is now under challenge in one of the Peninsula cities, which may
result in litigation. He -requested that the City Attorney provide
advice on any changes which may be needed in the -Rolling Hills view
preservation ordinance.
In reply to a query from Councilman Heinsheimer regarding the
mechanism for appeals in the view preservation process, City
Manager Nealis explained that the appeal procedure is the same as
that of the planning process, contained in section 17.32.140 of the
Municipal Code.
PUBLIC HEARINGS
A. CONSIDERATION OF A PRELIMINARY DRAFT OF THE CITY'S SOURCE
REDUCTION AND RECYCLING ELEMENT (SRRE)
City Manager Nealis advised that this public hearing is being
held in accordance with the provisions of Assembly Bill No. 939,
the California Integrated Waste Management Act of 1989. The
preliminary draft of the City's SRRE has been sent to the required
county, state and municipal jurisdictions for their review.
Comments received from the public and the City Council at this
public hearing will be incorporated where appropriate into the
final report, which will be considered at a public hearing before
the City Council in June, 1991.
Mr. Nealis noted that the study shows the City is currently
diverting 36% of its 8,127 tons of solid waste collected annually,
compared to the 25% diversion required by 1995 under State law.
The City Manager introduced Mr. Michael Huls of Resource
Integration Systems (R.I.S.) and Ms. Alyson Burleigh of Clements
Engineering, who provided detailed reports on the SRRE.
Mr. Michael Huls, 14619 Flatbush Avenue, Norwalk, summarized
the background information, the AB 939 process, and the R.I.S.
findings. He pointed out that the SRRE is to be the guide for the
City of Rolling Hills over the next 15 years as to what programs -
need to be implemented. Diversion is the intent of the program,
and recycling, composting and source reduction are the major
components. AB 939 requires each city to divert 25% of its solid
waste by 1995, and 50% by 2000.
In reviewing the tasks performed by R.I.S., Mr. Huls stated
that the firm first documented the existing conditions, including
residential and industrial waste. This provides the baseline for
the targeted diversion program. Next, an integrated program of
composting, recycling and source reduction was developed to bring
together new activities with existing ones. An implementation
schedule was then devised for the next 10-15 years, public
information and public awareness needs were identified, projections
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Rolling Hills City Council Meeting - 4/22/91
were made of disposal capacity needed, and what monitoring and
evaluation the City would need to perform. This information
comprised the SRRE, which will be updated annually and resubmitted
in 1995.
Ms. Alyson Burleigh, 630 S. Dunsmuir, Los Angeles, reviewed
the solid waste study, which showed that the 8,127 tons of solid
waste generated annually in Rolling Hills was primarily from
residential sources. Some commercial (City offices, school, Fire _-
Department) and industrial (street maintenance, construction and
demolition) sources were also identified. Of this solid waste,
3,020 tons are diverted from disposal in landfills, primarily
through the City Hall dropoff, the Palos Verdes Recycling Center,
private hauling services, and tree and horse manure removal
services.
Mayor Pernell questioned the figure in the SRRE of 31% green
waste, stating that he understood that green waste constituted 50%
of the City's solid waste. Ms. Burleigh said that the Clements
Engineering studies were done by weight rather than by volume, and
other studies may have been performed using different methods or
only calculating residential waste. Councilman Heinsheimer pointed
out that the amount of green waste will probably be going up
considerably because of trees dying, and chipping may not be
allowed because of insect infestation problems.
Mr. Huls summarized the goals and objectives, stating it is
most important that the City promote and encourage source reduction
first and then recycling, composting and public awareness. Source
reduction activities by the City could be information disseminated
in the Newsletter, staff working with residents, non -procurement
activities such as using ceramic cups, double -sided copying, etc.
Reuse of demolished materials should also be encouraged. He
suggested the City might want to set up a mechanism to demonstrate
their commitment, such as the use of ceramic cups, using green
waste for trail maintenance, encouraging the private sector to use
waste materials, etc. By undertaking these efforts, Mr. Huls said
the City could reach a diversion level of 45% by 1995 and over 50%
by the year 2000.
Mayor Pro Tem Swanson commented that many property owners have
large rocks removed in excavation and then have them broken down
for use in gardens, rock walls, etc. She suggested this should be
counted as source reduction.
It was suggested that the City's ordinance calling for
balanced cut and fill operations might also qualify as source
reduction.
Comments received from the State will need to be incorporated
into the SRRE and a final draft presented to the City Council in
June. In the meantime, coordination with the other cities on the
Peninsula was suggested.
NEW BUSINESS
A. RESOLUTION NO. 638: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS REQUESTING AND ENCOURAGING WATER
CONSERVATION PRACTICES BY ALL RESIDENTS OF THE CITY AND
ESTABLISHING A WATER CONSERVATION EDUCATION PLAN
City Manager Nealis reported that Resolution No. 638 has been
written to encourage the residents of Rolling Hills to conserve
water through specific efforts which are spelled out in the
Resolution. It contains a Water Conservation Education Plan which
is intended to provide information to residents through Newsletter
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Rolling Hills City Council Meeting - 4/22/91
articles, pamphlets from appropriate agencies, and other materials
on display at City Hall.
Mayor Pernell suggested inclusion of additional water saving
means such as low -flow toilets, single handle faucets, and other
specific measures.
Councilman Heinsheimer moved that Resolution No. 638 be
approved with the amendments proposed by the Mayor. The motion was
seconded by Councilwoman Leeuwenburgh and passed without objection.
B. RESOLUTION NO. 639: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS ESTABLISHING AN EMPLOYEE DEFERRED
COMPENSATION PLAN
City Manager Nealis reported that the proposed deferred
compensation plan, established by the U.S. Conference of Mayors,
represents an attempt to allow City employees to provide for their
own retirement through payroll deductions. The program proposed
in Resolution No. 639 would be managed by the Public Employee
Benefit Services Corporation (PEBSCO) at no cost to the City.
Employees who currently have funds in another program may transfer
them to this fund and receive a 104% credit.
Mayor Pro Tem Swanson moved and Councilwoman Murdock seconded
approval of Resolution No. 639.
Mr. Mark Turner, State Director of PEBSCO for Southern
California, responded to questioning by stating that participation
in the program is purely voluntary and can be withdrawn at any
time. There are three investment options (Fixed Account, Variable
Account, and Universal Life Plan). A Board of Directors oversees
the operations, and participants may change their investment
options at any time.
Mayor Pernell said he would like the Personnel Committee and
the City Attorney to look at the plan before its approval.
Mayor Pro Tem Swanson withdrew her motion. Councilwoman
Leeuwenburgh moved to hold Resolution No. 639 on the agenda pending
review by the Personnel Committee and the City Attorney. The
motion was seconded by Councilwoman Murdock and passed unanimously.
MATTERS FROM MEMBERS OF THE CITY COUNCIL
A. FLYING TRIANGLE AREA
Councilman Heinsheimer stated that since some of the problems
in the Flying Triangle area have been taken care of, it might be
a good time for the Planning Commission to review the City policies
for that area. Rural/ agricultural use of the property might be
considered, and the Planning Commissioners may have other ideas for
encouraging constructive use of the area. Councilman Heinsheimer
suggested that the subject be mentioned at the joint meeting of the
City Council and the Planning Commission on April 29, so that the
Commissioners could be thinking about it over the next few months.
B. COMMITTEE ASSIGNMENTS
Mayor Pernell asked Councilmembers to be thinking about
Committee assignments and advise City Manager Nealis or the Mayor
of their preferences. Mayor -Pro Tem Swanson and Councilwoman
Murdock indicated their willingness to continue to serve on the
Budget and Finance Committee.
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Rolling Hills City Council Meeting - 4/22/91
C. RETREAT AGENDA'
Councilwoman Murdock requested that the subject of disaster
preparedness be included as an agenda item for the City Council
retreat.
D. JUDGE PERROVICH
Councilwoman Leeuwenburgh requested that a letter of
condolence be sent to the family of the late Judge George
Perkovich.
MATTERS FROM STAFF
A. BUDGET AND FINANCE COMMITTEE MEETING
City Manager Nealis suggested it would be appropriate to have
a Budget and Finance Committee meeting to discuss the Fiscal Year
1991-1992 budget. After discussion, the meeting was set for 9:00
a.m. on Tuesday, April 30, 1991.
B. CABLE TELEVISION CONSTRUCTION SCHEDULE
City Manager Nealis reported that construction is moving
ahead, with undergrounding on Crest Road begun last week.
Complaints are minimal and are being handled very well by Dimension
Cable Television.
C. PLANNING APPLICATION PROCESS MEETING
City Manager Nealis advised that letters have been sent to at
least 20 architects, general contractors, etc., inviting them to
attend a meeting on Wednesday, April 24, 1991 at 3:00 p.m. to go
over various aspects of the City's planning process (application
calendar, new stable and corral requirements, pad coverage and
other matters). He has indicated that the City would like input
from them as to how the City can do its job better.
ADJOURNMENT
The meeting was adjourned at 9:35 p.m. to Monday, April 29,
1991 at 7:30 p.m. for a special joint meeting with the Planning
Commission.
APPROV
I
Mayor
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Minutes C� cretary
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