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8/12/1991C �l n MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA August 12, 1991 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. on Monday, August 12, 1991 in the City Council Chambers at the City Hall/ Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Heinsheimer, Leeuwenburgh, Murdock, Mayor Pro Tem Swanson, Mayor Pernell None Craig Nealis L. D. Courtright Michael Jenkins Lola Ungar Lucile Rogers, City Manager City Treasurer City Attorney Principal Planner Minutes Secretary Mayor Pernell suggested a notation be placed on future agendas to indicate which items need approval and which are meant to receive and file. City Manager Nealis pointed out that the financial statements (item c) are the final year-end statements but are not yet audited. Councilwoman Murdock moved approval of the Consent Calendar, Councilwoman Leeuwenburgh seconded and the motion passed without objection. a. Minutes - Meeting of July 22, 1991. b. Payment of Bills - Demands Number 5648 through 5696 dated August 12, 1991 in the amount of $154,424.25 were approved for payment from the General fund. C. Financial Statement for the month of June. d. Correspondence from MAX Policy Steering Committee Chairman Carl Jacobson regarding two Bills in Congress (SB 26 and H.R. 1145) pertaining to promoting utilization of mass transit. e. Correspondence from GTE regarding addition of a new Area Code. 1 Rolling Hills City Council Meeting - 8/12/91 f. Correspondence from County of Los Angeles Assistant Fire Chief regarding Fire Suppression Benefit Assessment. g. Staff memorandum regarding adoption of the Rolling Hills Employee Illness and Injury Prevention Program. h. Resolution of the City of El Monte supporting legislative efforts to combat drive-by shootings and supporting H.R. 100 (Torres). PLANNING COMMISSION ITEMS None. CONTINUED PUBLIC HEARINGS A. ORDINANCE NO. 232: AN ORDINANCE OF THE CITY OF ROLLING HILLS REQUIRING A BALANCED CUT AND FILL SOILS RATIO FOR DEVELOPMENT PROJECTS AND READOPTING AND ADDING OF CERTAIN AMENDMENTS TO THE COUNTY OF LOS ANGELES BUILDING CODE RELATING TO GRADING STANDARDS, AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. Principal Planner Ungar reviewed the concerns raised by Councilmembers at the first reading of proposed Ordinance No. 232 at the July 22, 1991 City Council meeting. Staff conducted a survey of the other Peninsula cities to determine their policies and the results of the survey were presented by Ms. Ungar, as well as the pros and cons of a balanced cut and fill ordinance. The requirement for City Manager approval of the import or export of soil not to exceed 500 cubic yards was discussed at length. City Manager Nealis stated that contractors will be notified of the existence and terms of the new ordinance when new projects begin and indicated that any contractor who does not notify him of unforeseen circumstances requiring additional grading would be in violation of the Municipal Code and would be subject to a fine as well as loss of building permit approval. Mayor Pernell directed Staff to investigate and come up with an inspection process. Councilwoman Leeuwenburgh said she was interested in the requirement of Palos Verdes Estates for Planning Commission approval of grading over 250 cubic yards and suggested that the City of Rolling Hills consider adopting this measurement rather than 500 cubic yards. Asked how many field changes occur on projects in the City, the City Manager estimated two or three per year. 2 Rolling Hills City Council Meeting - 8/12/91 Mayor Pro Tem Swanson noted her concern regarding the 30 foot maximum vertical slope height specified in the ordinance. She also said it is difficult after grading has been done to remember what the property originally looked like, and asked how the City can determine if the work has been done according to the approved .plans. Principal Planner Ungar suggested the City might photograph the site before and after grading. She also advised that the County Building Inspector insures that the work has been done according to the plans. Mr. Roy Campbell, 3 Running Brand, explained that in most cities after grading is accomplished the natural topography map which was submitted with the grading plan is compared by a surveyor with the as -graded topography map. Before the final building inspection, the surveyor must certify that the as -graded topography is substantially as shown on the plan. Tom Boyd, Rolling Hills Community Association Board member, said he felt slope requirements should be discussed further, as well as the possibility of bringing in soil with better compactibility when unstable soil is removed. He said that many cities require that a soils engineer be present to take test borings to determine the quality of the soil, and asked whether Staff had addressed the R -rating of soil, as a measure of its compactibility. Drainage onto adjoining properties was another potential problem when cut and fill operations are conducted. Councilman Heinsheimer said he felt the intention was not to allow any import or export of soil in the City without review, and suggested that the wording of Section 7015(d) be modified so the first sentence of Paragraph 1 stands alone and the second sentence becomes Paragraph 2, with the following paragraph renumbered as Paragraph 3. Other minor wording changes were suggested. City Attorney Jenkins clarified that this ordinance states that if an application is received that requires import or export of soil, it would have to go to the Planning Commission for a variance; i.e., no plan can be approved unless it shows a balanced cut and fill. Roy Campbell advised that in construction operations there is always material going out and coming in, of necessity (e.g., when large boulders are removed and fill comes in, and other materials such as concrete, sand, gravel, topsoil which are necessary to complete the project). He commented that the City of Palos Verdes Estates is now allowing large amounts of export, which permits construction of a house into the cut of a project. He recommended that the City of Rolling Hills attempt to keep their projects somewhere between all cut and balanced cut and fill. 3 Rolling Hills City Council Meeting - 8/12/91 City Manager Nealis agreed that with larger projects export of soil could allow the construction to blend into the topography but noted that the City's direction has been retention of the natural topography through minimized project size, with L encouragement of balanced cut and fill. Mayor Pernell enumerated three issues to be addressed: (1) the necessity for certification of as -graded plans by a surveyor; (2) potential instability of the fill; and (3) whether a post - grading survey needs to be included in the ordinance. Councilman Heinsheimer contended that the purpose of the ordinance was not to change the current practices but to codify them. He suggested the ordinance should be adopted and the other matters could be handled by administrative action or by Planning Commission review and subsequent modifications if desired. Councilwoman Murdock moved approval of Ordinance No. 232, Councilwoman Leeuwenburgh seconded and the motion passed 5-0. OPEN AGENDA Lt. Ray Peevey of the Los Angeles County Sheriff's Department, Lomita Station announced and invited attendance at the 17th annual California Contract Cities Barbeque on August 21, 1991 at the Peter J. Pitchess Honor Ranch in Saugus. Dr. Chris Manning, 14 Crest Road West, expressed his concerns about the proposed development by Palos Verdes Land Holdings Company (Barry Hon) of 24 to 60 homes in Peacock Flats and a 50,000 square foot golf clubhouse with parking for over 200 cars at the bottom of Portuguese Canyon. Dr. Manning said the current approach of PVLHC is that the geology is so unstable that this development is needed to provide a footing at the bottom of the hill. The June 17, 1991 geology report prepared by the PVLHC geologist is considered by Don Kowaleski to be inadequate. The first draft of the EIR will be out soon and public hearings will begin a couple of months later. Dr. Manning suggested that Los Angeles County be involved in review of the geology report prepared by the Hon geologist. He also recommended that an attorney who specializes in CEQA (for instance, Carlyle Hull of Hull & Phillips) work with the Rolling Hills City Attorney to review the EIR and geology report. Dr. Manning introduced Al Edgerton, a geophysicist who has reviewed the Hon geology report with a soils engineer. Mrs. Cathy Manning, 14 Crest Road West, expressed her concern with earthquake issues. She said a statement was made by the Hon EIR geologist that because there was only a 12 degree slide plane Rolling Hills City Council Meeting - 8/12/91 there was no need for a special earthquake review, but her neighbor who is a specialist in earthquakes said there is a much greater than 12 degree slide plane and an earthquake review is definitely needed. OLD BUSINESS B. CONSIDERATION OF STAFF RECOMMENDATION FOR SPECIFIC ACTIONS RELATIVE TO IMPROVEMENTS TO THE CITY ADMINISTRATION FACILITY AND SURROUNDING AREAS COMMONLY KNOWN AS "HARDSCAPE/LANDSCAPE RENOVATION." RESOLUTION NO. 650: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS REQUESTING PROPOSALS FOR DESIGN SERVICES TO DEVELOP PLANS AND SPECIFICATIONS FOR THE PROPOSED ROLLING HILLS HARDSCAPE/LANDSCAPE RENOVATION. City Manager Nealis referred to the hardscape plan on the bulletin board, which was prepared by the Community Association in December 1990. Staff would like to advertise for bids to complete the design and plans, to be due September 16, 1991. After the bids are received, a subcommittee consisting of the City Manager, Principal Planner, and a subcommittee of the City Council would interview the most prominent firms wishing to complete the work. A copy of the RFP was supplied to Councilmembers. Mr. Nealis further recommended that the City Council subcommittee meet with a subcommittee of the Community Association to discuss a cost-sharing plan and proposed rent levels. He also recommended that the Councilmembers serving as liaison to the Caballeros, Women's Club and Tennis Club inform those groups of the hardscape renovation project. A survey needs to be prepared to determine the impact of the renovations on the PV Drive North right-of-way and the City Hall property survey needs to be modified and updated, with costs to be shared between the City and Community Association. When project costs have been determined,, the Finance Subcommittee should meet to identify funding sources. Tom Boyd expressed his belief that bids should not be solicited until an additional parcel of land on the east has been incorporated into the project. A survey was prepared by the Community Association of the half -acre parcel which is expected to be given to the City in the next six to eight weeks, and Mr. Boyd suggested the two surveys be incorporated into one plan to be sent to prospective bidders. In the discussion that followed, Mayor Pernell asked the City Attorney to meet with the Community Association attorney and the prospective property donor's attorney to make sure all parties are Rolling Hills City Council Meeting - 8/12/91 kept fully informed of the status, and Jenkins work with City Manager Nealis Heinsheimer suggested that Staff co project events or activities. M Councilwoman Leeuwenburgh felt that Association and the City Council need requested that City Attorney on the details. Councilman ae up with a time line of iyor Pro Tem Swanson and communication between the to be improved. Mayor Pro Tem Swanson motioned for Staff to work with the engineer to survey the Rolling Hills Estates right-of-way and other adjoining properties and incorporate the topographic survey of the additional properties into the existing conceptual rendering of the hardscape/landscape plan, and return it to the City Council with a new bid package. The motion was seconded by Councilwoman Murdock and passed without objection. A. ORDINANCE NO. 233: AN ORDINANCE OF THE CITY OF ROLLING HILLS EXPRESSING SUPPORT FOR THE USE OF MOTOR VEHICLE REGISTRATION FEES TO FUND PROGRAMS TO REDUCE AIR POLLUTION FROM VEHICULAR SOURCES, ESTABLISHING AN AIR QUALITY IMPROVEMENT TRUST FUND, RESTRICTING THE USE OF MONIES DEPOSITED INTO THE AIR QUALITY IMPROVEMENT TRUST FUND, AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. City Manager Nealis reviewed the background of Ordinance No. 233. It was noted that the fund would generate approximately $1900. Councilman Heinsheimer suggested elimination of Section 1, the reference in Section 4 to June 30, 1991, and lines 2, 3 and 4 of the title. He also suggested eliminating "at least" from Paragraph 3.20.030, so that audits would be conducted no more than once every two years. It was decided to continue consideration of Introduction of Ordinance No. 233 until the City Manager obtains information concerning audit costs as provided in Health and Safety Code Section 44244.1. The City Manager was also directed to look into pooling of funds with the other Peninsula cities. NEW BUSINESS A. JUVENILE DIVERSION - MAYOR PRO TEM SWANSON This item was postponed to the August 26 meeting. I - 1 6 9 I� 1 l Rolling Hills City Council Meeting - 8/12/91 B. CORRESPONDENCE FROM LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS DEPUTY DIRECTOR HARRY W. STONE REGARDING ULTRA LOW -FLUSH FI%TURES AND GREY WATER ORDINANCES Staff was directed to hold this item on the Agenda and return with a report following action on the proposed ordinance by the County of Los Angeles. C. CONSIDERATION OF REQUEST OF FINANCIAL CONTRIBUTION FOR FURTHER STUDY OF TRAFFIC IMPACTS CREATED BY THE CONSOLIDATION OF THE PENINSULA HIGH SCHOOLS City Manager Nealis reported that the Palos Verdes Peninsula Unified School District and the cities of Rolling Hills Estates and Rancho Palos Verdes have agreed to participate in funding a study to analyze the impacts of the high school consolidation on traffic circulation in the immediate vicinity of the school. The City of Palos Verdes Estates is not making a financial contribution. Councilwoman Leeuwenburgh recommended that the City of Rolling Hills fund a small amount toward the study, which is expected to cost approximately $15,000. It was the consensus of the Council that the amount of the contribution was to be determined after discussions with the other Mayors. MATTERS FROM MEMBERS OF THE CITY COUNCIL Councilman Heinsheimer stated he will be unable to attend the April 26 meeting as he will be out of the country. Mayor Pro Tem Swanson promised to report at the next meeting on the work of RTD with PVPUSD regarding the availability of public transportation on the Peninsula. Councilwoman Leeuwenburgh reported that the Disaster Preparedness Committee is in need of a television set and a VCR to view available tapes on disaster preparedness. She suggested the City purchase a 19" combination TV and VCR available for approximately $412. Mayor Pro Tem Swanson suggested that a larger model which could be mounted on the wall might be more appropriate for use during meetings. It was decided to investigate further before a purchase is made. Mayor Pernell said he would like consultant (Mac Solutions) attend the discuss and demonstrate some new suggested that Councilmembers convene the work session and demonstration. 7 to have the City's computer next City Council meeting to software applications, and at 7:00 p.m. on August 26 for Mayor Pernell encouraged Mr. Rolling Hills City Council Meeting - 8/12/91 Boyd and any other interested members of the Community Association to attend. MATTERS FROM STAFF City Manager Nealis encouraged attendance at the California Contract Cities Barbeque on August 21 at the Pitchess Honor Ranch. The City of Lomita has offered transportation, and interested individuals are to meet at 4:00 p.m. at the Lomita City Hall. City Manager Nealis reported that the California Contract Cities Fall Seminar will be held September 27-29 at Dana Point, and asked that anyone interested in attending contact him so that appropriate arrangements may be made. City Manager Nealis stated he would like to attend the League of California Cities Annual Business Meeting October 13-16 in San Francisco. Mayor Pernell encouraged the City Manager's attendance. Councilmember Heinsheimer, following comments by City Treasurer Courtright, suggested that a copy of the budget be placed in City Council Agenda Books for easy reference at meetings by line item number. MATTERS FROM THE CITY ATTORNEY None CLOSED SESSION There was no need for a closed session. ADJOURNMENT The meeting was adjourned at 9:50 p.m. to Monday, August 26, 1991 at 7:00 p.m. APPROVED: Minutes 1/�etary II I-