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8/26/19911 1 1 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA August 26, 1991 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pernell at 7:30 p.m. on Monday, August 26, 1991 in the City Council Chambers at the City Hall/ Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Leeuwenburgh, Murdock, Mayor Pro Tem Swanson, Mayor Pernell Councilmember Heinsheimer Craig Nealis L. D. Courtright Michael Jenkins Lola Ungar Lucile Rogers City Manager City Treasurer City Attorney Principal Planner Minutes Secretary Mayor Pro Tem Swanson moved approval of the Consent Calendar, Councilwoman Murdock seconded and the motion passed without objection. a. Minutes - Meeting of August 12, 1991. b. Payment of Bills - Demands Number 5697 through 5822 dated August 26, 1991 in the amount of $23,231.39 were approved for payment from the General Fund, with the exception of Demand Number 5709 which was voided. C. Financial Statement for the month of July. d. Correspondence from Browning-Ferris Industries regarding recycled material recovered. 1 0 Rolling Hills City Council Meeting - 8/26/91 PLANNING COMMISSION ITEMS A. ZONING CASE NO. 447 Request for Variance and Site Plan Review to construct new single family residence Applicant: Mr. Reith Palmer, Neil Stanton Palmer Owner: Mr. Craig Hofman Address: 6 Williamsburg Lane (Lot 38 RH) Resolution of Approval No. 91-19 Principal Planner Ungar presented the staff report, noting that the Resolution has been corrected to reflect the required 450 square foot stable. A variance is required because the house will encroach 21 feet into the front yard setback. Mayor Pro Tem Swanson moved approval of the staff recommendation to receive and file Resolution No. 91-19. The motion was seconded by Councilwoman Leeuwenburgh and passed without objection. B. ZONING CASE NO. 455 Request for Variance for additions to a single family residence Applicant: Mr. Don Thursby, Edward Carson Beall and Associates Owner: Mr. & Mrs. August Rihaczeh Address: 10 Flying Mane Road (Lot 6 -B -SF) Resolution of Approval No. 91-20 Principal Planner Ungar presented the staff report. This variance is required because of a 24 -foot encroachment into the front yard; however, the addition will not encroach further than the existing residence and garage. Councilwoman Leeuwenburgh moved approval of the staff recommendation to receive and file Resolution No. 91-20. The motion was seconded by Mayor Pro Tem Swanson and passed without objection. Mayor Pernell abstained due to the proximity of his residence to the subject property. . C. ZONING CASE NO. 457 Request for Variance for addition to a single family residence Applicant: Mr. Criss Gunderson, Architect Owner: Mr. & Mrs. Harry Keegan Address: 15 Georgeff Road (Lot 29 -GF) Resolution of Approval No. 9121 2 1 Rolling Hills City Council Meeting - 8/26/91 Principal Planner Ungar presented the staff report, noting that the residence already encroaches 23 feet into the front yard setback and the proposed addition will align with the front of the building. Mayor Pro Tem Swanson moved approval of the staff recommendation to receive and file Resolution No. 91-21. The motion was seconded by Councilwoman Leeuwenburgh and passed without objection. D. ZONING CASE NO. 459 Request for Site Plan Review for construction of a new single family residence Applicant: Mr. Douglas McHattie, South Bay Engineering Owner: Mrs. Marian Ruth Address: 5 Outrider Road (Lot 80 -EF) Resolution of Approval No. 91-22 Principal Planner Ungar presented the staff report, pointing out that this plan has been scaled down somewhat from the original application. The barn has been moved since the previous plan so that it is no longer at the front of the property. Councilwoman Leeuwenburgh moved approval of the staff recommendation to receive and file Resolution No. 91-22. The motion was seconded by Mayor Pro Tem Swanson and passed without objection.: Councilwoman Murdock abstained due to the proximity of her residence to the subject property. PUBLIC HEARINGS A. ZONING CASE NO. 432: CONSIDERATION OF AN APPEAL OF PLANNING COMMISSION ACTION DENYING A SITE PLAN REVIEW APPROVAL TO CONSTRUCT A NEW SINGLE FAMILY RESIDENCE PLANNING COMMISSION RESOLUTION OF DENIAL NO. 91-17 APPLICANT: MICHAEL CHRISTOPHER SPATA (ANDERSEN, KELEHER AND SPATA, ATTORNEYS AT LAW) OWNERS: ISCO INDUSTRIES AND E.S. DEVELOPMENT ADDRESS: 6 RINGBIT ROAD WEST (LOT 8 -A -2 -SF) Principal Planner Ungar reported that the Planning Commission denied approval of the proposed Site Plan on July 13, 1991, after seven different proposals for the residence had been submitted. The Commission concluded that the proposed pad coverage of 31.9% is excessive. They suggested a much smaller residence would be appropriate. 3 Rolling Hills City Council Meeting - 8/26/91 Mayor Pernell opened the public hearing. Michael Spata of Andersen, Keleher and Spata, 1334 Park View Street, Manhattan Beach (attorney for the owners), made the following points: (1) There are no objective planning or zoning - criteria by which to deny the application. (2) The project is categorically exempt from the provisions of CEQA and has no possibility of a potentially significant environmental impact. In addition, the applicant had a drainage study done which confirmed that there would be no adverse impact. (3) On November 20, 1990, the City staff recommended approval of the project; since then the project has been scaled down to meet Planning Commission objections so there is even less reason to deny the application. Thomas Hood, 320 106 The Village, Redondo Beach, briefly reviewed the history of the project. He stated that the closest neighbor is 350 feet away from the residence, there is no adverse impact, and the proposed landscaping incorporates all indigenous and drought tolerant plantings. He requested City Council approval of the project. Luigi Schiappa, E.S. Development (one of the owner/developers of the site) said they have reviewed the General Plan, talked with neighbors, and have been working diligently to comply with the requests of the Planning Commission and Planning Department. He requested that the City Council reconsider the Resolution of Denial. Mr. Hood detailed some of the previous proposals presented to the City. - Mr. Spata concluded by stating that the findings have been made to approve the project, the developer has met the criteria set forth by the City, and he requested approval of the project. Mayor Pro Tem Swanson suggested a field trip to the site and Councilmembers agreed this would be helpful. Mayor Pernell asked Mr. Spata if he would be willing to continue the hearing to the City Council meeting of September 23, since he and Mayor Pro Tem Swanson will not be able to attend the September 9 meeting. He confirmed that the field trip would be an open meeting subject to the Brown Act and fully noticed. Mr. Spata responded that his client has no objection to continuing the public hearing to the City Council meeting of September 23. City Attorney Jenkins advised that technically the hearing will be continued to the field trip and then continued to the meeting of September 23 to hear testimony from the field trip. 1 Rolling Hills City Council Meeting - 8/26/91 The date and time for the field trip were set for 7:30 a.m. on Thursday, September 19. OPEN AGENDA No one present wished to speak on the open agenda. SPECIAL PRESENTATION - JUVENILE DIVERSION Mayor Pro Tem Swanson, the City's representative on the Los Angeles County Juvenile Diversion Project, reported that funding for the project is obtained through local, county and state sources; referrals are received from several different sources, primarily from schools and secondarily from law enforcement. The purpose is to keep youths out of the criminal justice system, and intervention has been extremely successful. The City of Redondo Beach provides working space and the staff payroll. Mayor Pro Tem Swanson suggested that the City of Rolling Hills send a letter of commendation to the City of Redondo Beach for their generosity to the project. OLD BUSINESS A. RESOLUTION NO. 639: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AN EMPLOYEE DEFERRED COMPENSATION PLAN. City Manager Nealis reported on the changes in Resolution No. 639 since it was previously submitted to the Council. He stated that Southern California PEBSCO Director Mark Turner was available to answer any questions. Councilwoman Leeuwenburgh asked if the plan contained a tax- free rollover provision. City Manager Nealis replied that it did not, and taxes must be paid when the funds are withdrawn. Mayor Pro Tem Swanson moved adoption of Resolution No. 639. Councilwoman Murdock seconded and the motion passed 3-1, with Councilwoman Leeuwenburgh dissenting. 5 Rolling Hills City Council Meeting - 8/26/91 NEW BUSINESS A. CONSIDERATION OF CITY OF ROLLING HILLS PERSONNEL POLICY AND - EMPLOYEE HANDBOOK Manager Nealis reported that the Personnel Subcommittee I - City has completed final drafts of the Rolling Hills Personnel Policy Manual and the Employee Handbook and recommends their approval by the City Council. He reviewed the latest changes recommended after consultation with the City Attorney, beginning with the Employee Handbook. Mayor Pro Tem Swanson moved adoption of the revised Employee Handbook, Councilwoman Leeuwenburgh seconded and the motion passed without objection. City Manager Nealis then enumerated the latest changes to the Personnel Policy Manual. Mayor Pro Tem Swanson moved adoption of the revised Personnel Policy Manual, Councilwoman Murdock seconded and the motion passed without objection. Mayor Pernell commended the City Manager and Subcommittee for their work on these important documents. MATTERS FROM MEMBERS OF THE CITY COUNCIL Referring to the decision made at the. August 12, 1991 City Council meeting to fund a portion of the study on traffic impacts - created by the consolidation of the Peninsula high schools, Councilwoman Leeuwenburgh stated that the amount of $500 had been agreed upon and should be made available. City Treasurer Courtright commented that there should be a line item for this expenditure. Councilwoman Leeuwenburgh reported on the Contract Cities Barbeque in Castaic, commenting that it was well attended, informative and enjoyable. She spoke with a Deputy Sheriff from Santa Clarita about the portable scales they use which enable them to stop and ticket trucks. The Deputy indicated that the $3700 price for the scales was recovered in the first week of operation. Los Angeles County Sheriff's Department Captain Mangan said he would look into this. Mayor Pernell suggested that Councilwoman Murdock might bring this up for discussion at a meeting of the Regional Law Enforcement Committee. C. Rolling Hills City Council Meeting - 8/26/91 Mayor Pro Tem Swanson announced that the RTD will increase peak hour bus service on the Peninsula to meet the expected increased demand, particularly from school children. Individuals will be monitoring the service to evaluate the need and demand. MATTERS FROM STAFF City Manager Nealis reported that a meeting is scheduled at Rancho Palos Verdes City Hall on Thursday, August 29, at 7:30 a.m. to discuss the new high school traffic circulation situation. Councilwoman Leeuwenburgh agreed to represent the City Council at the meeting. Regarding hardscape plans, City Manager Nealis reported that the property survey is proceeding and it is time for the City Council to think about what modifications to City Hall would be appropriate. He requested authorization to have plans drawn up for City Council consideration. Councilwoman Murdock suggested a work session be held to discuss ideas, and it was agreed this would be scheduled before the next City Council meeting when all five members are present. MATTERS FROM THE CITY ATTORNEY City Attorney Jenkins reported that the second amendment to the City Manager Employment Agreement has been prepared for consideration by the City Council, and the Personnel Subcommittee recommends its adoption. The amended Agreement incorporates a five percent increase in salary and car allowance and recommends annual salary and benefit reviews by March 1 of each year to allow their timely incorporation into the City budget. Stating that the City Manager has served the City well and is responsive to the community and the Council, Mayor Pro Tem Swanson moved approval of the second amendment to the Employment Agreement for City Manager services. Councilwoman Leeuwenburgh seconded and the motion passed without objection. Replying to Councilwoman Leeuwenburgh's earlier inquiry, City Attorney Jenkins advised that the Political Reform Act of 1974 prohibits city officials from participating in matters in which they have a financial involvement, and the regulations deem that there will be a financial impact if the property in question is within 300 feet of property owned by an official. 7 Rolling Hills City Council Meeting - 8/26/91 CLOSED SESSION There was no need for a closed session. OPEN AGENDA (Continued) Planning Commissioner Betsy Raine asked to speak to the City Council regarding Zoning Case 432. Mayor Pernell advised her that the public hearing on that matter was continued but she could make her remarks either at the field trip scheduled for September 19 or the City Council meeting of September 23, 1991. Ms. Raine indicated she might prepare written testimony to be presented at the field trip on the 19th. ADJOURNMENT The meeting was adjourned at 9:07 p.m. to Monday, September 9, 1991 at 7:30 p.m. APPROVED: Minutes St9letary M or C 8 4